Alternate Media Student Procedures

Eligibility for this service is determined by the Accessible Education Center Dean, Counselors, or LD Specialists and is based in part on the professional documentation provided by the student.
Alternate media must be requested each semester needed. For each title requested, the appropriate AEC request form must be filled out and given to the High Tech Center staff. (There is no guarantee of providing an alternate media format if the student will not let us remove the bookbinding.)
Students requesting materials in alternative formats must own a physical copy of the textbook or other course material, or obtain said materials before the alternate media will be distributed. If you rent or sell your book back to the bookstore, you must return the alternate media.
Requests for materials in alternative format will be considered on a case-by-case basis. Once a request is made, preference will be given to the format specified by the student. However, the recommendation of DRC professionals will be used in determining the specific media format for each academic request.
The decision whether or not to fill a request for optional course materials will be made through consulting with the student and the course instructor.
Alternative format requests must be submitted as soon as the student learns of his or her need; late requests will be honored provided that the student making the request understands that the High Tech Center staff will set the timeline for completion of the work accordingly.
Turn-a-round times for alternative format requests are determined on a case-by-case basis. Upon review of material to be formatted and converted, the High Tech Center staff will notify the student of the projected completion date. The AEC will make every effort to complete the request in a timely manner.
The student will not copy or reproduce any material provided by the AEC, nor allow anyone else to do so. Misuse of this material may result in disciplinary action by Gavilan Community College. Books obtained through Learning Ally or rented must be returned by the end of the semester.
Students will be provided with one alternative format copy for each material required for academic use. This media is copyrighted and may not be reproduced or distributed in a format other than a specialized format exclusively for use by blind or other persons with disabilities. Any further reproduction or distribution in a format other than a specialized format is an infringement.
AEC will notify students when the first installment of their materials is available. If the student fails to pick up the materials within two weeks of notification, AEC will cease any further production until the materials have been picked up by the student. Students who do not pick up their requested materials may not be given priority in subsequent semesters.

Student questions regarding alternative format should be addressed directly to the High Tech Center staff, Marina Lares or Jane Maringer-Cantu.

High Tech Center Staff (408) 848-4823 htcstaff@gavilan.edu

Marina Lares (408) 848-4891 mlares@gavilan.edu

Jane Maringer-Cantu (408) 848-4722 jmaringer@gavilan.edu