Facilities Rentals
Host Your Next Event at Gavilan College!
Gavilan Joint Community College District offers a variety of indoor and outdoor spaces available for rent at both our Gilroy and Hollister campuses. From classrooms and lecture halls to auditoriums and athletic fields, we have the perfect spot for your next event. Whether you're planning a small meeting or a large community gathering, our campuses provide beautiful, convenient locations to meet your needs. We’re excited to help make your event a success — getting started is easy with our online reservation process!
To reserve Gavilan Joint Community College District buildings or grounds, please follow the steps below:
1. Submit a Space Reservation Request
- Complete your request through www.facilitron.com. You will need to create an account if you don’t already have one.
- The requestor must be designated and will be responsible for:
- Following all College District terms of use and policies
- Ensuring the safety of event attendees
- Preserving the facility
- Organizations and individuals may only reserve space for their own use. You cannot reserve space on behalf of another party.
- Submitting complete, detailed requests will help speed up the approval process!
- Be sure to respond to inquiries from our Facilities Use Office in a timely manner.
2. Wait for Approval
- Your reservation is not complete until you receive written confirmation from our Facilities Use Office.
- Bring a copy of the approval with you to the event.
3. Understand Potential Fees
- The Facilities Use Office will inform you of any expected charges before your event date.
- Any unforeseen fees will be billed after the event.
- Facility rental fees must be paid in full at least five (5) business days before your scheduled event.
4. Follow Reservation Deadlines
- Submit your request according to the following timelines:
- Meetings and Minor Events: At least 10 days before the event
- Major Events (dances, concerts, athletic events, etc.): At least 6 weeks before the event
5. Be Aware of Potential Changes
- The College District reserves the right to cancel, reschedule, or reassign facility use with at least 48 hours' notice due to:
Gilroy Campus Reservations Hollister Campus Reservations
Please note: effective July 1, 2025, some of our rates will change.
For additional information:
Facilities Use Office
Monday – Thursday 8:00 am – 5:00 pm
408-848-4800 x4982
campusoperations@gavilan.edu