Transcripts
IMPORTANT INFORMATION – Please read before ordering your official transcript:
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All official transcripts are printed with the student’s preferred name. If there is a preferred name in use with Gavilan College, the preferred name will be printed on the official transcript. Otherwise, the student’s legal name is printed. Before ordering an official transcript, please double-check your MyGav portal or confirm with Admissions & Records to ensure the name in our systems matches how you wish to have it printed on your official transcript.
- If you use a preferred name, please check that the receiving party will accept an official transcript with a preferred name.
Gavilan College has contracted with Parchment to provide transcript order, printing, and delivery service.
Transcripts with grades for the most current completed semester will not be available until at least three weeks after the end of that semester (if your grades have been submitted).
An IGETC/CSU-GE/CAL-GETC certification (statewide general education pathway that satisfies lower-division general education requirements for UC and CSU) may be requested as part of the Transcript ordering process. Follow the instructions below and you will have the opportunity to select this option when placing your order.
Ordering Transcripts Online
Current Students may view Unofficial Transcripts or request Official Transcripts through the myGav Student tab. Under the Student Self-Service Open Student Dashboard and choose Unofficial Transcript or Order Gavilan Official Transcript
Previous students without access to myGav, please click the link below to order transcripts. (Online requests made directly through Parchment may require a signature page if your personal information cannot be authenticated.)
Order your Official Transcript through Parchment
All students -- To check the status of a transcript order placed online, click link below and login to your Parchment account to track an order.
Transcript Processing
Gavilan College has appointed Parchment as the designated agent for processing and sending official electronic transcripts on behalf of Gavilan College. The PDF transcript that is produced using this service contains the identical information as the printed transcript and can be certified as unaltered by uploading the file to the company’s website that is provided during the delivery process. Parchment has been granted the authority to deliver all such electronic transcript requests on behalf of Gavilan College and respond to any inquiries regarding the transactions.
Advantages to Ordering Transcripts Online:
- Provides e-mail communication while your order is being processed.
- Allows you to submit your request any time, day or night.
- Facilitate the authorization to release student records as required by law
- Receive direct support from Parchment via chat/submit a ticket
- Confirmation e-mail sent when transcript order is complete
In-Person Transcript Pickup
Order the transcript at
Pick-up Requests may be ordered online.
Pick-up Hours: Admissions & Records is open the following hours. Evening pickup may be arranged in advance.
- Monday - Thursday: 8:00 a.m. to 5:00 p.m.
- Fridays: 10:00 a.m. to 2:00 p.m.
NOTE: You must bring a photo ID to pick up the transcript. On the order form you may designate someone other than yourself to pick up your transcripts.
Fees and Processing Times for Online Requests
Wherever possible, an electronic transcript will be sent to our college partners accepting these transcript formats. Others will be mailed.
Processing Time: 1 to 2 working days after the order is authorized
Fees:
- Each transcript costs $7.00 per copy.
- IGETC/CSU-GE/CAL-GETC certification $4.00 per certification
IGETC or GE Certification
Students typically can request an IGETC or GE Certification for transfer purposes through the official transcript request.
If you are currently enrolled in classes, do not request a GE certification until all final grades have posted. If you have additional questions regarding your IGETC/CSU-GE/CAL-GETC certification, please contact the Counseling Department.
The Intersegmental General Education Transfer Curriculum (IGETC) Certificate is a pattern of courses that community college students can use to satisfy lower division general education.
The CSU General Education (GE) Certification is a pattern of courses that community college students can use to satisfy lower division general education requirements for any California State University campus.
Important Information to Know
- Transcript will NOT be processed unless all outstanding obligations to Gavilan College are cleared.
- Transcript will NOT be processed without student's signature or online authentication.
- Work-in-Progress will automatically be included for currently enrolled courses.
- End-of-semester requests are accepted ONLY DURING FINALS WEEK OR LATER.
- Only Gavilan College grades are issued.
- Multiple transcripts to be sent to the same recipient will be packaged in a large envelope, but will be individually sealed inside.
- In accordance with the Federal Education Rights and Privacy Act of 1974 (FERPA), student written authorization and a copy of a valid photo ID with a signature is REQUIRED to release transcripts in person.
- Original records may not be removed from Gavilan College
- Gavilan College does not release copies of records that originated from other institutions, including high school transcripts and transcripts from other colleges or universities.
You will want to check that your most current grades are included by viewing your unofficial transcript on Self Service Banner. You may request a transcript pending these grades. End-of-semester requests are accepted only during finals week or later.