WAITLIST and ADD CODES
WAITLIST
Waitlists are designed to keep a list of students who wish to enroll in a class that is currently full. Waitlisted students are granted exclusive access for enrollment when seats become available. Students will automatically advance on the wait list in in the order they joined.
Joining a waitlist does NOT guarantee enrollment. Students must meet all registration requirements, including resolving any time conflicts and completing prerequisite courses in order to enroll once a seat is available. Fees are not charged for joining the waitlist.
- Make sure all holds are cleared. Holds will restrict your ability to join a waitlist
- Make sure you have access to your Gavilan email. Waitlist notifications will be sent to only your Gavilan email. When a seat becomes available, an email will be sent to your Gavilan email and you will only have 36 hours to add the course you are waitlisted for. If you miss your 36 hour window, you will be dropped from the waitlist.
- Log on to Self Service Banner from MyGav portal.
- Open SSB9
- Under "Registration", open Add or Drop Classes
- Click on "Register Add or Drop Classes."
- Select term from the drop-down menu, click “Submit”
- Using the CRN tab, enter the CRN of the class you want to waitlist and click "Add."
- Summary box will open in the bottom right hand corner of the screen. Waitlist option will be available in the drop-down Action menu. Select the “Waitlist” option, click “Submit”
- Now the class should appear on your current schedule with the status of "Waitlist."
Check your waitlist position daily in your SSB9 account.
When you move to the top of the waitlist, also known as position (0), you will have a 36 hour window to add the class.
The time the email notification is sent to your Gavilan email address indicates the start time of the 36 hour window to add the class.
- Log on to Self Service Banner from MyGav portal.
- Open SSB9
- Under "Registration", View Registration Information
- Click on the "Schedule Details" tab towards the bottom of the page
- Click on the arrow alongside the leftside of the title of the waitlisted course so the arrow is pointing down
- Waitlist position will be viewable
- Log on to Self Service Banner from MyGav portal.
- Open SSB9
- Under "Registration", open Add or Drop Classes
- Open "Register Add or Drop Classes."
- Select term from the drop-down menu, “Submit”.
- Summary box will open in the bottom right hand corner of the screen. The waitlisted class will now have a "Web Registered" option available in the drop-down Action menu. Select the "Web Registered", click “Submit”
- Save Successful message will appear in a green box in the top right hand corner and status will update to Registered
- Don't forget to pay fees
Online Classes: If you remain on the waitlist after the semester begins, you must email your instructor to see if s/he will let you add the class.
Your name must be officially on the roster to be able to log on to iLearn.
In Person Classes: You MUST attend the first class meeting and let the instructor know that you were on the waitlist.
At their discretion, faculty may issue an add code to students in the order they appear on their waitlist.
- When can I join a Waitlist?
Waitlists are open to join once the seats fill for the class. Most active classes will have a maximum waitlist of 20. And will close when the registration period ends.
- Can I join multiple sections of a course?
No, One waitlist per course. Joining multiple waitlists for the same course is not permitted.
- Do Waitlists check for prerequisites?
Prerequisites must be met to join the waitlist for the course.
- Can I join a Waitlist with holds on my account?
Holds on your account will prevent you from joining a waitlist. A hold placed on your account will prevent you from accessing the Add or Drop Classes page. It is your responsibility to keep your account in good standing. You will receive holds on your account for outstanding fees, unpaid library fines, unreturned books or materials, and disciplinary issues.
- Can I join a Waitlist for a course that will cause a time conflict or that will total 18+ more units for the term?
Time conflicts or excessive units will not prevent you from joining the waitlist. However, you will receive an error message and not be able to add the class if there is a time conflict in your schedule or if registering for 18 or more units. Petitions will be required to offset the registration restriction.
- How long do I have to enroll in a class after I receive my waitlist email notification?
36 hours. As soon as a seat becomes available, an email will be sent your your Gavilan email. If you do not register, within the 36 hours, you will be dropped from the waitlist
- Will I be charged fees for joining a Waitlist?
Fees will not be charged to your account when joining a waitlist. Fees will only be charged to your account once you officially add the course.
- Can instructors add students to a waitlist?
Joining a waitlist can only be completed by the student using their Student Self Service Banner account. Faculty cannot add students to a waitlist.
ADD CODE
Online Classes:Email your instructor to request an add code.
Be clear in your email. Be sure to include: Name, G#, Course Name and number.
In Person Classes: Attend the first class meeting. It is faculty's discrestion to issue an add code based on space availability
Fall/Spring Terms: Week 2 of the 16-Week long semester.
Use waitlists to add Fall 2025 classes during Week 1 (August 25 - 30):
OPEN ENROLLMENT
Summer Session: Once classes begin.
- Log on to Self Service Banner from MyGav portal.
- Open SSB9
- Under "Registration", open Add or Drop Classes
- Click on "Register Add or Drop Classes."
- Select term from the drop-down menu,“Submit”.
- In the Summary panel, drop the waitlisted course. Submit
- Using the CRN tab, enter the CRN of the class you want to waitlist and click "Add to Summary."
- Enter Add Code, Submit.
- Review current schedule.
- Pay Fees