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Home > Financial Aid > Financial Aid Dates and Deadlines

Financial Aid Dates and Deadlines

Students are encouraged to complete their financial aid application by March 2nd of each year to ensure timely delivery of financial aid funds. The school will review your application and may request more information if it is necessary to complete your file.  Below are important dates and deadlines to help you with your financial aid planning efforts. 

Financial Aid Application Deadlines

Academic Year Application Period Begins Application Deadline Federal Income Tax Year
2024-2025 ( Fall 2024, Spring 2025, Summer 2025) December 31, 2023 June 30, 2025 2022
2025-2026 (Fall 2025, Spring 2026, Summer 2026) Now available June 30, 2026 2023

2024-2025 Loan Application Deadlines 

Please Note: All Loan Applications must be submitted in person to the Financial Aid Office by the deadline. 

Semester Deadline
Fall 2024 Semester 11/18/2024
Spring 2025 Semester 4/18/2025
Summer 2025 Semester 6/30/2025

2024-2025 Satisfactory Academic Progress (SAP) Appeal Deadlines

Semester Deadline
Fall 2024 Semester 11/30/2024
Spring 2025 Semester 4/30/2025
Summer 2025 Semester 7/30/2025
 

Visit our SAP page for more informaiton. 

Scholarship Deadlines

Gavilan College 2024-2025 General Scholarship  March 7, 2025 
Other Scholarships Dates May Vary

Visit our Scholarships page for more information. 

Frozen Enrollment Dates

The frozen enrollment date is the date that Financial Aid uses to determine each student's eligibility for various financial aid awards such as Federal Pell Grant, SEOG and Loans. Students should enroll in all classes or make necessary changes to their schedule before the frozen enrollment date.  Late start courses will only count towards your financial aid if you are registered before the frozen enrollment date.  

  

2024-2025 Frozen Enrollment Dates

Semester Date
Fall 2024 - Aviation September 23, 2024
Fall 2024 - All Financial Aid Eligible Programs October 14, 2024
Spring 2025 - Aviation March 10, 2025
Spring 2025- All Financial Aid Eligible Programs March 17, 2025
Summer 2025 - All Financial Aid Eligible Programs TBA

Disbursements and Refunds

All disbursement and check mail dates are estimated. We make every effort to maintain the published schedule; however, it is subject to change.

Funds will be disbursed/credited to the student account after all required documentation has been satisfied by the student and the file has been reviewed and completed by a Sr. Specialist. Please note that it can take 2-4 weeks for the financial aid file to be reviewed and completed.  

Financial Aid funds will first be applied to any outstanding balances. If a credit remains on your student account, the Business Services Office will process a refund check, which will be mailed following the dates below. Please allow approximately two weeks for processing and mailing.

 

 

Fall 2024

Check Mail Date % of Payment Award Type(s)
9/10/2024 50% Pell Grants
10/4/2024 50% Pell Grants
10/25/2024 100% Pell Grants
11/14/2024 100% Pell Grant
12/3/2024 100% Pell Grant
12/12/2024 100% Pell Grant
TBA 100% Cal Grant and SSC Grants

 

 

Spring 2025

Check Mail Date % of Payment Award Type(s)
02/06/2025 50% Pell Grants
02/25/2025 50% Pell Grant
04/11/2025 100% Pell Grant
04/09/2025 100% Cal Grant and SSC Grants

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finaid@gavilan.edu


Financial Aid Office Hours:

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Note: Office hours may vary during holidays!


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Gavilan College Hollister
505 Fairview Road
Hollister, CA 95023
(831) 636-3783