Financial Aid Dates and Deadlines
Students are encouraged to complete their financial aid application by March 2nd of each year to ensure timely delivery of financial aid funds. The school will review your application and may request more information if it is necessary to complete your file. Below are important dates and deadlines to help you with your financial aid planning efforts.
Financial Aid Application Deadlines
| Academic Year | Application Period Begins | Application Deadline | Federal Income Tax Year |
| 2024-2025 ( Fall 2024, Spring 2025, Summer 2025) | December 31, 2023 | June 30, 2025 | 2022 |
| 2025-2026 (Fall 2025, Spring 2026, Summer 2026) | Now available | June 30, 2026 | 2023 |
2024-2025 Loan Application Deadlines
Please Note: All Loan Applications must be submitted in person to the Financial Aid Office by the deadline.
| Semester | Deadline |
| Fall 2024 Semester | 11/18/2024 |
| Spring 2025 Semester | 4/18/2025 |
| Summer 2025 Semester | 6/30/2025 |
2024-2025 Satisfactory Academic Progress (SAP) Appeal Deadlines
| Semester | Deadline |
| Fall 2024 Semester | 11/30/2024 |
| Spring 2025 Semester | 4/30/2025 |
| Summer 2025 Semester | 7/30/2025 |
Visit our SAP page for more informaiton.
Scholarship Deadlines
| Gavilan College 2024-2025 General Scholarship | March 7, 2025 |
| Other Scholarships | Dates May Vary |
Visit our Scholarships page for more information.
Frozen Enrollment Dates
The frozen enrollment date is the date that Financial Aid uses to determine each student's eligibility for various financial aid awards such as Federal Pell Grant, SEOG and Loans. Students should enroll in all classes or make necessary changes to their schedule before the frozen enrollment date. Late start courses will only count towards your financial aid if you are registered before the frozen enrollment date.
2024-2025 Frozen Enrollment Dates
| Semester | Date |
| Fall 2024 - Aviation | September 23, 2024 |
| Fall 2024 - All Financial Aid Eligible Programs | October 14, 2024 |
| Spring 2025 - Aviation | March 10, 2025 |
| Spring 2025- All Financial Aid Eligible Programs | March 17, 2025 |
| Summer 2025 - All Financial Aid Eligible Programs | TBA |
Disbursements and Refunds
All disbursement and check mail dates are estimated. We make every effort to maintain the published schedule; however, it is subject to change.
Funds will be disbursed/credited to the student account after all required documentation has been satisfied by the student and the file has been reviewed and completed by a Sr. Specialist. Please note that it can take 2-4 weeks for the financial aid file to be reviewed and completed.
Financial Aid funds will first be applied to any outstanding balances. If a credit remains on your student account, the Business Services Office will process a refund check, which will be mailed following the dates below. Please allow approximately two weeks for processing and mailing.
Fall 2024 |
||
|---|---|---|
| Check Mail Date | % of Payment | Award Type(s) |
| 9/10/2024 | 50% | Pell Grants |
| 10/4/2024 | 50% | Pell Grants |
| 10/25/2024 | 100% | Pell Grants |
| 11/14/2024 | 100% | Pell Grant |
| 12/3/2024 | 100% | Pell Grant |
| 12/12/2024 | 100% | Pell Grant |
| TBA | 100% | Cal Grant and SSC Grants |
Spring 2025 |
||
|---|---|---|
| Check Mail Date | % of Payment | Award Type(s) |
| 02/06/2025 | 50% | Pell Grants |
| 02/25/2025 | 50% | Pell Grant |
| 04/11/2025 | 100% | Pell Grant |
| 04/09/2025 | 100% | Cal Grant and SSC Grants |