C. ORGANIZATION OF THE SELF-EVALUATION

Accreditation Steering Committee

Jan Bernstein Chargin (Director of Public Information Office)
Fran Lozano (Dean of Liberal Arts and Sciences and ISER lead)
Denée Pescarmona (Vice President of Academic Affairs and Accreditation Liaison Officer)
Kathleen Rose (Superintendent/President and Chief Executive Officer)
Ken Wagman (Math Faculty and Faculty ISER lead)

Accreditation Task Force Reviewers:

Kathleen Rose Superintendent/President
Lois Locci Board of Trustees
Fran Lozano Dean of Liberal Arts/Sciences
Ken Wagman Accreditation Coordinator
Kathleen Moberg Vice President of Student Services
Doug Achterman Faculty (Head Librarian)
Herb Spenner Faculty (Aviation Maintenance Technology)
Diane Stone Professional Support Staff
Pilar Conaway Executive Assistant to VPAA/ALO
Jan Bernstein Chargin Director, Public Information
Peter Wruck Dean, Research, Planning and Institutional Effectiveness
Randy Brown Associate Dean, Grants Management
Wade Ellis Associate VP Business Services
Daniel Chavez Associated Students of Gavilan College (ASGC)

Standard I: Institutional Mission, Academic Quality and Institutional Effectiveness

Co-chairs: Ron Hannon, Sydney LaRose, Erin Crook

Standard I.A - Mission

Leads: Ron Hannon, Denée Pescarmona

Standard I.B - Academic Quality and Institutional Effectiveness

Leads: Scott Sandler, Erin Crook

Standard I.C - Institutional Integrity

Leads: Jan Bernstein-Chargin, Sydney LaRose

Writing team:

Administrator: Randy Brown

Faculty: Jan Janes, Scott Sandler

Professional Support Staff: Sydney LaRose

Student: Brianna Everett

Standard II: Student Learning Programs and Support Services

Co-Chairs: Sherrean Carr, Jillian Wilson, Leslie Tenney

Standard II.A - Instructional Programs

Lead: Sherrean Carr

Writing team:

Faculty: Sabrina Lawrence, Karen Warren, Jennifer Grohol, Arturo Rosette, Nicole Cisneros, Christina Salvin, Denise Besson, Kelly Glass, Julian Kearns, Vania Parakati, Ellen Venable

Administrator: Sherrean Carr

Professional Support Staff: Jillian Wilson

Standard II.B - Library and Learning Support Services

Lead: Doug Achterman

Writing team:

Administrator: Denée Pescarmona

Faculty: Dana Young, Philip Williams

Professional Support: Jillian Wilson

Standard II.C - Student Support Services

Lead: Kathleen Moberg

Writing team:

Administrators: Veronica Martinez, Carina Cisneros, Brooke Boeding

Faculty: Johanna Stewart, Lori Burgman, Darlene Del Carmen, Carla Velarde-Barros

Professional Support Staff: Grace Cardinalli

Standard III: Resources

Co-chairs: Fred Harris, Saul Salinas, Mary Ann Sanidad

Standard III.A - Human Resources

Lead: Eric Ramones

Writing team:

Administrator: Eric Ramones

Faculty: Jessica Gatewood

Directors and Confidentials: Grace Cardinalli Marissa Haro

Standard III.B - Physical Resources

Lead: Jeff Gopp

Writing team:

Administrator: Fred Harris

Faculty: Grant Richards, Roberto LaCarra

Professional Support Staff: Shawn Mulcare, Saul Salinas

Directors and Confidentials: Susan Peterson

Standard III.C - Technology Resources

Lead: Kyle Billups

Writing team:

Administrator: Fred Harris

Faculty: Jane Maringer-Cantu, Dana Young, Alex Stoykov, Patrick Yuh

Professional Support Staff: Mohua Chatterjee

Standard III.D - Financial Resources

Lead: Fred Harris, Wade Ellis

Writing team:

Administrator: Wade Ellis

Faculty: Jennifer Nari, Ken Van Meter

Professional Support Staff:

Directors and Confidentials: Candice Whitney, Marie Noriega, Laura Hagan

Standard IV: Leadership and Governance

Co-chairs: Randy Brown, Denise Apuzzo, Nikki Dequin

Standard IV.A - Decision Making Roles and Processes

Standard IV.B - Chief Executive Officer

Standard IV.C - Governing Board

Standard IV.D - Multi-College District Systems

Writing team:

Administrator: Kathleen Rose, Eddie Cervantes

Faculty: Sejal Dharia

Professional Support Staff: Denise Apuzzo

Directors and Confidentials: Nancy Bailey

Student: Adam Lopez

Evidence Team:

Sydney La Rose, Jillian Wilson, Sandra Mendoza

Self-Study Process

Gavilan College launched its Institutional Self Evaluation Report process with an Accreditation Planning Kickoff on the afternoon of September 26, 2017. Faculty, classified professionals, managers, and students were invited to begin the process of college-wide reflection, assessment, and evaluation and to hear specifically about upcoming timelines, the planning process, and new expectations from ACCJC. The concept was that small, flexible teams would address specific portions of the writing project.

As the Accreditation Liaison Officer, the past Vice President of Academic Affairs, Michele Bresso, served as the chair of the accreditation self-evaluation process. Assisting her were faculty member Ken Wagman and confidential professional Pilar Conaway. Their charge was to coordinate the process, ensuring that team members were appointed to the appropriate standard, that teams had current copies of the Standards as well as sample reports from other institutions, and that team members understood the writing and evidence selection process. Each standard was appointed Tri-Chairs consisting of a classified professional, a faculty member, and an administrator. The Tri-Chairs’ role was to coordinate the work of the Standard, ensuring that work progressed forward and that resources were available to each team. Standard subsections were assigned individual Leads whose job it was to work directly with the writers on their document and evidence tasks. Accreditation 2019, a “class” in Canvas, was set up to hold evidence, drafts, and all materials relevant to the writing effort. Finally, a Task Force with representation from all the campus constituencies was put in place to review the work of the teams and provide feedback for revision.

The team assignments were based on matching knowledgeable individuals with specific Standards and were designed to give broad representation in each area so that a complete picture could be built. Inasmuch as was possible, members of each campus constituency were assigned to the Standards, and where this was not possible, input from each group was provided with the Task Force and shared governance committee reviews

With Accreditation assignments in place, the teams held initial meetings to set assignments and a schedule. They then began reaching out to campus experts to get information and evidence. Drafts were created and reviewed by the Leads, and on November 15, 2017, Tri-Chairs presented progress reports to the Standing Committee, noting timelines and what work had been completed. In the meantime, on November 9, the Dean of RPIE sent questionnaire drafts for review, and that discussion was brought to the November 15 meeting. Finally, the first QFE concepts were presented to the Standing Committee at the November 15 meeting.

Following the November 15 meeting, a Task Force review timeline was set up. All first drafts were initially to be completed by December 8, 2017. However, during that month, the Vice President of Academic Affairs resigned. An interim Accreditation Liaison Officer, Frances Lozano, was appointed to direct the work until a new VPAA could be hired. As many of the writers had been unable to complete their drafts, a new structure was created, and in January 2018, Ken Wagman, Jan Bernstein Chargin, and Frances Lozano took on the role of writing coaches. They met with teams first to give guidance and then to review drafts prior to the teams presenting their documents to the Task Force according to the following schedule:

Accreditation timeline:

WRITING GROUPS: 2:30-4:00 (Meet with Ken Wagman, Jan Bernstein-Chargin and Fran Lozano in the VPAA Office)

December 8, 2017- Standard II C
January 19, 2018 - Standard II A
February 2, 2018 - Standard III B, Standard III C
February 23, 2018 - Standard I, Standard II B
March 2, 2018 - Standard III A, Standard III D
March 16, 2018 - Standard IV
March 23, 2018 - Full Document

TASK FORCE: 3:00-4:30 (Meet to Review Standards in BU 103)

February 1- Free
February 15 - Standard II A
March 1- Standard III B, Standard III C
March 15 - Standard 1, II C
March 29 - Standard II B, Standard III A
April 19 - Standard III D
May 3 - Standard IV
May 17 - All

On January 25, 2018, ACCJC liaison Dr. Stephanie Droker visited campus to provide guidance on the development of the Gavilan ISER. She participated in Convocation Day, working with faculty to answer questions about content, format, and evidence. Her first rate advice influenced the subsequent work of the teams.

As writing groups met with the coaches, it became clear that a new set of meeting dates were needed to allow review of revisions before the Standards were presented to the Task Force. They were as follows:

REVISION DUE DATES

March 29, 2018 - Standard I, II C
March 30, 2018 - Standard II A
April 11, 2018 - Standard III B, Standard III C
April 13, 2018 - Standard II B, Standard III A
May 4, 2018 - Standard III D
May 11, 2018 - Standard IV

Parallel to draft work was the Quality Focus Essay (QFE) development. After numerous discussions with campus groups, the two projects of Guided Pathways and Acceleration were selected. Initial drafts were brought to Academic Senate, Student Services Council, Department Chairs, and President’s Council and based on input, fleshed out. Both were completed by April 27, 2018.

Summer 2018 began with a Task Force retreat on June 6 to identify global issues followed by team analysis of document on the micro level to identify where revisions were needed. That information was passed onto the editing team, which began the detailed work of copy editing over the next several months. In July the new VPAA, Denée Pescarmona, was hired; she took on the Accreditation Liaison Officer role. In this capacity, she constructed an evidence team of Sydney LaRose and Jillian Wilson to do the work of consolidating the evidence. They created spreadsheets documenting missing information; these spreadsheets were distributed to the Leads who gathered the needed information.

The Fall 2018 calendar outlined a program of campus input and distribution through the shared governance process leading to final approval by the governing Board:

August 24, 2018 - ISER introduced at Convocation Day
August 30, 2018 - Evidence Clean up Complete -Standard Leads
September 4 or 18, 2018 - ISER Academic Senate Information Item
September 10, 2018 - ISER Posted for Campus Review
September 12-13 - Dr. Stephanie Droker Visit
September 17 - ISER Student Services Council/Department Chair Action Item
October 1 - ISER Academic Senate Action Item
October 10 - ISER President’s Council Action Item
October 12 – ISER ASGC (Associated Students of Gavilan College) Discussion Item
November 13 - ISER Board Meeting Information Item
December 11 - Board Meeting Action Item

Dr. Stephanie Droker came back to campus on September 12-13 to provide her guidance with the developed draft, and the revision work continued until submission to the Board of Trustees as an action item on December 11, 2018.