Article V. Meetings

Section 1. The State Advisory Board.

The State Advisory Board shall meet twice a year. The spring meeting shall be at the site of the State Convention. Whenever possible, the date and location of the fall meeting shall be determined by the State Advisory Board at or prior to the preceding State Convention. The spring and fall meetings shall not both be held in the same region in any one academic year.
Advisors meeting at the fall Regional Conferences may (1) discuss topics of mutual interest, (2) suggest items for the agenda for the next spring meeting, (3) initiate amendments to these bylaws, or (4) pass motions and resolutions binding only to their own region and not in conflict with these bylaws or decisions of the State Advisory Board.
Each chapter shall have one vote at meetings of the State Advisory Board and at meetings of advisors at the fall Regional Conferences.

Section 2. The Board of Trustees of Alpha Gamma Sigma, Incorporated shall meet twice annually in conjunction with meetings of the State Advisory Board, and at such other times as deemed necessary by the President of the Board of Trustees.

Section 3. The Executive Board shall meet at the call of the President of the Advisory Board when the need arises. All such meetings shall be special meetings and action taken shall be subject to ratification by the State Advisory Board at its next regularly scheduled meeting. In cases where it is impractical for the Executive Board to meet together in one place deliberation may be conducted by telecommunication.

Section 4. Regional Conferences

The chapters of Alpha Gamma Sigma, Incorporated, shall be divided into two Regions. Chapters of the Northern Region shall be those whose colleges are located north of the northern boundaries of San Luis Obispo, Kern and San Bernardino Counties. Chapters whose colleges are located south of that line shall belong to the Southern Region.
Each Region shall hold an annual Regional Conference in the fall, its date and place to be determined either by the State Advisory Board or by the advisors meeting at their previous Regional Conference.
The chapter president of one of the colleges hosting a Regional Conference shall preside over meetings of the General Assembly of Delegates at that conference.
The delegation of each chapter in good standing shall have one vote.
The General Assembly of Delegates at a Regional Conference shall elect the student representative and alternate from its region to serve on the Board of Trustees of Alpha Gamma Sigma, Incorporated, for the next calendar year.
The General Assembly of Delegates at a Regional Conference may be called to order to (1) discuss matters of common concern to all chapters, (2) pass motions or resolutions of a non-political nature binding only to their own region and not in conflict with these Bylaws or the General Assembly of Delegates at the State Convention, or (3) initiate amendments to these Bylaws according to procedures prescribed in Article IX.

Section 5. State Convention

A State Convention shall be held each year in the spring, its date and location to be determined by the State Advisory Board at least one year prior to the event.
A chapter president of one of the host chapters shall preside at each gathering of the General Assembly of Delegates at the State Convention.
The General Assemble of Delegates at the State Convention may be called to order to (1) discuss matters of common concern to all chapters, (2) pass motions and resolutions of a non-political nature binding only to the student organization of the chapters and not conflict with these bylaws, or (3) initiate amendments to these bylaws according to the procedures prescribed in Article IX.
In all voting, the delegation of each chapter in good standing shall have one vote.

Section 6. Quorum One quarter of the chapters in good standing shall constitute a quorum.

Section 7. Proxy Voting shall not be permitted.