PowerPoint was originally designed for presentations in a face to face environment. The presenter would bring up the file in the classroom and project it onto a screen. In the digital age, we can use PowerPoint presentations in conjunction with online presentations. To do this we need to convert the file and upload it to your Gavilan server account.

Once the file is uploaded, you can then create a link from your webpage to the file.

In this module we are going to cover converting the file to html.

Pros and Cons of converting the file to html.

Pros:

• Available to all students.
• Can be used by students that don't have PowerPoint or PowerPoint Viewer.
• Can't be modified by the students.

Cons:

• Can only be printed within the student's browser, one slide at a time.
• Cannot be uploaded using Contribute.

Pros and Cons of using the standard PowerPoint format (*.ppt)

Pros

• Can be viewed by all students (as long as they have PowerPoint or Free PowerPoint Viewer).
• Can be uploaded and linked from Contribute or Etudes.
• Can be printed from within PowerPoint (but not PowerPoint Viewer).

Cons

• Requires PowerPoint or PowerPoint Viewer to view the file.
• Can be modified from PowerPoint

Using PowerPoint to convert your file to html.

• Open PowerPoint
• Open the file you want to convert
• Select File from the menu
• Select Save As Web Page
  
  
  

• Select File Type: Web Page (*.htm; *.html)
  
  
  
  
• This creates a file called basic_ppt.htm and a folder called basic_ppt_files.
  
  
  
  
• This is what it will look like to your students. Basic PowerPoint Presentation saved as .htm

basic_ppt.htm

To upload your files you will need to use an SFTP program like Dreamweaver** or WinSCP*.

Dreamweaver:

Use the Put function to upload both the htm file and the files folder.

WinSCP:

Use the Copy function (F5) to upload both the .htm file and the files folder from your computer to the server.

• Open WinSCP
• Select the files you want to upload from the left Local Disk panel.
• Select the Desitination folder from from the right Server panel.
• Press F5
  
  

*WinSCP3 is a free SFTP program. SFTP stands for Secured File Transfer Program. To upload files to the Gavilan webserver you need to be using an SFTP program. You can get WinSCP here. Select the site nearest you to download the file.

When you have uploaded your file and folders, you are ready to link to the file. From your webpage, set up a hyperlink to the .htm or .html file. The page relies on the contents of the folder to fully show the PowerPoint presentation.

Using Contribute to create the link to the uploaded file:

• Open Contribute.
• Select your website from the homepage.
• Open the page you want to use to link to the file.
• Select Edit.
• Select or create the text for the link and highlight it.
  
  
  
• Select Link from the toolbar.
  
  
  
• Select Browse to Web Page.
  
  
  
• Click Choose.
• Select the Website for your files
• Select the file to which you want to link.
  
  
  
• Select New Window from the Target Frame dropdown. If you don't see the Target Frame dropdown you may need to click on the Advanced button.
  
  
  
• Click on Select.

Here is a sample:

Creating a Basic PowerPoint Presentation

Create a PowerPoint presentation, upload it to your Gavilan server account and create a link to the presentation.