Present: Arvizu, Baker, Bedell, Beede, Chagrin, Dwyer,
Edberg, Johnson, Kehler, Lozano, Maringer, Parker
Minutes from May 13, 2003 were approved with changes. (Kehler; Dwyer). A request
was made to clean up the distribution list.
UPDATES
Tech Plan and Facility Survey: Jan Chargin explained that the Facilities Subcommittee wants to update the Facilities Master Plan before they go out and get funding. Jan stated that the committee wants everyone to start thinking about the facilities with the survey. The results are not available yet. The Tech committee made a strong recommendation to the Facilities Subcommittee to consider the Tech Plan priorities when reviewing for their plan and connect them if possible. Jan stated that we may want to distribute the Tech Plan among the staff because people haven't read it yet. We explained that it was distributed to all staff back in March and it is currently on the Intranet and waiting to be approved by the President's Council.
Email / Web and Privacy Issues (FERPA): John Baker explained confidentiality and email. He stated that we need to inform our colleagues that email is public information and is not private and can be used in court cases. He distributed a memo on the Privacy Act (FERPA) and practices of email to protect ourselves. Rules for computer use is written into the current Gavilan Board Policy under Public Records and Litigation (p.3-45).
John distributed a draft currently being developed on appropriate online behavior and procedures for handling disruptive on-line behavior. He would like our committee to review the document and give him comments next semester.
Structure of Smart Classrooms/Tech Ideas & Needs for Fall: Fran asked for ideas for next year prioritization list. The committee suggested that we continue to utilize the list that we developed last year.
Catalogue and Schedule: Jane Edberg went to a meeting with Jan Chargin, Margery Regalado, and Joy Parker. They addressed design issues and images to be used in the catalogue. Jane Edberg will continue to participate in catalogue and schedule design decisions.
Logs and Blogs: Larry Moeller (tabled to the next meeting).
Adjournment--Next Meeting: September 9, 2003, 2-3:00pm in AL103