Present: Arvizu, Bedell, Beede, Chargin, DiDenti,
Dwyer, Howell, J., Keeler, Lozano, Maringer, Moeller,
Parker, Regalado-Rodriquez
Minutes from November 25, 2003 were approved with no changes. (Moeller:DiDenti)
MIS Campus Technology Project List: Mimi and Joe distributed
a list of all the MIS projects. This list is divided into the following three
categories: Basic, Current, and On Hold. The MIS projects are divided into
the areas supported such as: Infrastructure, Administrative Services, Instructional
Services (including Distance Education), and Student Services (including HP3000
applications such as financial aid & student records). The list also includes
the supporting staff
positions, basically who it takes to make everything happen.
The Basic category is comprised of the day-to-day basic core functions that MIS is presently involved in such as: state reporting, conversions and daily technical support.
The Current category is comprised of projects that MIS completes when required (state & federal reports) and others when there is time and staff available. This list is not prioritized. Joe asked the Technology Committee to become involved in the prioritization of this list.
The On Hold projects will not be able to be completed unless MIS gets additional staff and/or until they finish a current project. Several members discussed individual projects and asked why they were listed in the particular category. Again Mimi reiterated that the projects are not prioritized and the bigger issue is resources, both staff and cost. Contact Mimi for a copy of the list.
Since this list impacts the whole college, Joe began the discussion on resources, information dissemination, decision-making and collectively including everyone into the loop. He stated that it is essential that this critical information be disseminated to all areas of the college. Joe stated that once the Technology Committee bylaws are developed and there is an adequate representation, information can be disseminated to everyone. He used the example of the Health and Safety Committee. He stated that recommendations are made; they are sent to the President's Cabinet and then disseminated to the different areas represented by that group. He believes that our Technology Committee can become stronger with our bylaws established.
Mimi and Joe distributed a subset list of projects that related to the Webmaster. The list is divided into the Basic, Current and On Hold categories. The basic and current ones will be completed but the on hold projects will not be completed in a timely manner. This list was developed for a full-time webmaster and through the budget reduction, our webmaster position is currently half-time.
Joe says that there are not enough resources. Even if the money becomes available, we do not have the staff to complete all the projects. It is not fair for Dave & Mimi to put in 80 hour weeks. The classified staff have a different ed code and they get overtime; the managers and administrators already work 50-60 hours a week. The committee made suggestions to contract out part of the Webmaster's duties. When we lost 1/2 of the Webmaster position, we weren't able to farm out the projects because CSEA protects the rights of the position. It is not realistic to think the Webmaster's projects will get done in a timely manner.
Bottomline is that MIS needs input regarding the prioritization of the current and onhold lists. In addition, it is imperative that the committee establish a collective way to disseminate the critical information regarding technology and resources. Joe wants the committee to let them know what we think they should do.
Faculty Directory Template: Joanne demonstrated several faculty directory templates from various colleges. She put them onto a website (www.gavilan.edu/disted/facweb.html) for your review. Please look at them on your own time and vote for your favorite one. The database can be started and we can vote on the style or design at a later date. The following suggestions were made:
A handout can be passed out on Staff Development
day. We can give them a model to follow. A question was raised whether
the Staff Directory
should be added to the Faculty Directory or should they be separate directories.
This discussion was tabled for the next meeting.
Smart Classrooms proposal for Life Science: The proposal was tabled
for the next meeting.
Technology Committee Bylaws: The bylaws draft was tabled
for next meeting.
Adjournment--Next Meeting: Spring 2004