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Home > Staff Information > Payroll

Payroll

We are responsible for providing accurate and timely payments to all district employees. We serve full- and part-time faculty, staff, and student employees. Our responsibilities span all functions related to pay and other benefits. Besides administering pay transactions, we process clearance/separation payments, court-assigned deductions, report leave usage and balances, and enable various disability pay processes.

Payroll FAQ Sheet

Timesheets

Timesheets Day due 
to Supervisor
each Month
Day due
to Payroll 
each Month
Administrators & Managers last working day
of the month
5th
Classified / Confidential Employees last working day
of the month
2nd
Full-time faculty:  timesheet for additional pay
Paid at the end of the month
15th 18th
Classified / Confidential Employees paid OT only 16th 17th
Part-time faculty:  primary position paid at EOM 15th 18th
Permanent Classified Hourly Employee - Academic Year 21st 25th
Hourly Classified
(Short-Term,Substitutes, and Professional Experts)
21st 25th
Non-credit part-time faculty paid by timesheet 21st 25th
Part-time faculty:  primary position paid by timesheet 21st 25th
Police Academy JPA 21st 25th
Student Workers 21st 25th

*** Late Timesheets will be paid the following month ***

Other Payroll Documents

  • 2018-2019 Pay Dates
  • 2020 W-4 Form
  • State Withholding Form
  • 403B TSA Form
  • Deferred Pay Form
  • Direct Deposit Form
  • Employee Request for Leave
  • Full-Time Faculty Request for Leave
  • Employee Payroll Deduction Pledge
  • Web Time Entry - Approver Training
  • Web Time Entry - Student Worker Training

QUICKLINKS & CONTACT INFO

QUICKLINKS

Payday Hours

  • 10:00 a.m. to 3:00 p.m.
  • OPEN during lunch

Regular Business Hours

  • 9:00 a.m. to 12:00 p.m.
  • 1:00 p.m. to 3:00 p.m.
  • CLOSED during lunch

Summer Business Hours
(June – August)

  • 9:00 a.m. to 12:00 p.m.
  • 1:00 p.m. to 3:00 p.m.
  • CLOSED during lunch
  • CLOSED Fridays at 12:00 p.m.


STUDENT RESOURCES

  • Admissions & Records
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  • Me Too

QUICKLINKS

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Board Docs

OTHER INFO

  • Associate Degrees For Transfer
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CONTACT US

  • Contact Form
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Gavilan College
5055 Santa Teresa Blvd
Gilroy, CA 95020
(408) 848 - 4800