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Academic Standards


Probation and Dismissal Intervention Services

Step 1 - Identify the Problems


To solve any problem you must first carefully identify the situation that needs immediate attention. To do this, students must know their academic standing along with any personal or academic factors that may have contributed to the poor or lack of performance.


At the end of each term, after all grades are posted, the college sends an official notice to students who:

  • were unable to maintain a 2.0 cumulative grade point average due to poor performance in courses


  • were unable to complete at least 50% of coursework attempted and therefore not able to make any progress toward academic goal


Probation Status

Probation is designed to alert you to the academic situation and give you information and resources to help you get back to good standing. In short, it's a warning system.

Students can be on Probation status for either academic issues (gpa lower than 2.0) and for lack of progress (student unable to complete at least 50% of course work attempted).

Here is a sample of the letter you may have received:

Probation Letter (warning 1, warning 2)

The letter will let you know if you are on Progress or Academic Probation.

You can also check the Online Grading system: Olga ( to verify your academic standing.

Students on Probation will get two warnings prior to reaching the Dismissal status. Being on probation for two consecutive semesters, for either academic or progress issues, will lead to the Dismissal status.

Dismissal Status

Dismissal status is reached when a student, for two consecutive semesters, has not made any progress toward goal completion and/or the cumulative grade point average is below 2.0 . Dismissal happens only after a student has received two Probation warnings.

Students are essentially informed that they will not be allowed to register for courses any longer unless they petition the college for readmission.

Here is the sample of the letter you would have received:

Dismissal Letter

Students on this status will not be allowed to register for any course work, an academic hold is placed on the student record that will prevent enrollment in courses.

The official description of Probation and Dismissal are described in the college catalog. Every student should read and understand the college policy regarding academic standings. Read the college policy for Probation and Dismissal.



There are many reasons students have a difficult time successfully completing courses or staying in school. Some of the most common reasons include:


Study Habits/Skills

  • time management issues
  • poor note taking and test-taking skills
  • frequent class absences
  • unable to create/follow a consistent study schedule
  • procrastination
  • too many classes
  • classes too hard
  • undiagnosed learning disability


Personal Issues

  • relationship issues
  • financial concerns
  • changes in work schedule
  • physical or emotional illness
  • emotional issues, stress, anxiety
  • lack of motivation or interest
  • substance or alcohol abuse
  • boredom
  • unable to focus


Career/Major Issues

  • can't relate course material to future goals
  • undecided about career or major
  • no clear plans
  • uncertain if career choice is suitable
  • afraid to make a career decision
  • questioning if a college education is necessary


Family/Social Adjustment

  • relationship make-ups/break-ups
  • too many friends/ no friends
  • can't connect with teachers/college
  • family conflict/worries
  • unwilling to seek help

The above list represents the most common causes that affect performance, yet, we are aware that students also have unique circumstances that may have affected their academic experience. You are not alone. We have resources to help you address some of the issues that contributed to you reaching probation or dismissal status. Take a few minutes to reflect what may have occurred in your situation and then complete Step 1 of your Success Plan worksheet.

At the end of this section, you should know your academic standing and the factors that may have contributed to this situation. Now, go to step 2 to get all the facts pertaining to your status with the college.



Last modified: January 18, 2008
Gavilan College Red Diamond 5055 Santa Teresa Boulevard Red Diamond Gilroy, CA 95020 Red Diamond (408) 848-4800