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Citizens' Oversight Committee

February 22, 2010 -- Minutes
I Call to Order

Meeting called to order at 6:03 p.m.

  1. Roll Call: David Boll, John Sitton, John Hansell, Robert Golobic, Elizabeth Sanford

Others attending: Joe Keeler, Pablo Balancio

II Consent Agenda

MS (Golobic/Hansell) unanimously carried to approve the minutes with correction.

III Approval of Agenda

MS (Hansell/Sitton) unanimously carried to approve the agenda.

IV Comments from the Public -- This is a time for the public to address the Citizens' Oversight Committee.


V Information Items
  1. Item(s) presented at board meetings for information or approval by the Board of Trustees:

      October 13, 2009
    • Renewal of Term of Citizens' Oversight Committee Member
    • Measure E Budget Adjustments and Reallocation of Funds
    • BFGC Architects Planners, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAA)
    • Kitchell Project Assignment Amendment (PAA)

      November 10, 2009
    • San Benito County Draft Conceptual Site Development Proposal
    • Measure E Bond Quarterly Preliminary Financial Status Report as of September 30, 2009

      December 8, 2009
    • No items presented to the Gavilan College Board of Trustees related to Measure E.

      January 12, 2010
    • FY 2008-09 District and Measure E Bond Audit Reports
    • Program Management Contract with Gilbane Building Company

      February 9, 2010
    • Capital Project Change Order

    John Hansell asked about the consideration of solar energy for new campuses. Joe indicated that the District has contacted the architects and reviewed the data from an energy efficiency audit. They are working on an agreement with Public Private Ventures to research long term costs and what makes good economic sense. This will include the main campus and any other properties of the campus.

    Robert Golobic asked about mitigation costs for the San Benito site. Joe stated that Steve is working on this and the college is almost to the point of purchasing credits, but it is still about 6-12 months away. The Environmental Impact Report and public notices has been done including community meetings and the college is now fine tuning how to address the mitigation costs. The costs would be paid out of Measure E funds.

    David Boll asked as about the cost of modular buildings. Joe stated if the college was to establish an educational center (500 FTES) approved by the State in Coyote Valley or San Benito it would receive additional funding. If used, modular buildings would be short term and prices would escalate going from modular buildings to permanent buildings. The college can use Measure E funds to purchase modular buildings. Staff from the social science department is expected to move back into the renovated building in summer 2011. After that all other projects are either 100% state funded (ex: Theater) or they are 50/50 projects (ex: Physical Education complex), using half of the project money from Measure E funds and the other half from the state. There is an application in process (100% funding) for a new water infrastructure system. If the state has the funds the college will use the balance of Measure E funds for the 50/50 projects, however, it probably will not happen for awhile. When projects are completed the existing portables on the main campus could be placed on the new campus sites. But these decisions have not yet been made by the Board.

    John Sitton asked about the YMCA proposal. Joe stated that the proposal is under consideration by the Board of Trustees.

  2. Term of Office for Committee Members
    Provided for information.
VI Discussion Items
  1. Update Measure E Activities:
    1. Provided for information
  1. FY 2008-09 Measure E Bond Audit Report
    Samantha Moore, auditor, Vavrinek, Trine, Day and Co., LLP, reviewed reports. MSC (Sitton/Sanford) unanimously carried to approve FY 2008-09 Measure E Bond Report. Samantha acknowledged the good working relationship with Susan Cheu and the Business Office staff.
  2. Set Next Meeting Date(s):
    June 7, 2010, 6:00 p.m.
  1. Adjournment:
    MSC (Sanford/Sitton) unanimously carried to adjourn meeting at 6:45 p.m.

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: June 23, 2010
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