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Citizens' Oversight Committee

September 21, 2009 -- Minutes
I Call to Order

Meeting called to order at 6:00 p.m.

  1. Roll Call: Douglas Marshall, David Boll, John Sitton, John Hansell, Robert Golobic, Elizabeth Sanford

Others attending: Joe Keeler, Steve Kinsella

II Consent Agenda

MS (Hansell/Golobic) unanimously carried to approve the minutes as presented.

III Approval of Agenda

MS (Boll/Sanford) unanimously carried to approve the agenda.

IV Comments from the Public -- This is a time for the public to address the Citizens' Oversight Committee.


V Information Items
  1. Item(s) presented at board meetings for information or approval by the Board of Trustees:

      May 12, 2009
    • Measure E Annual Report to the Community
    • Measure E Quarterly Financial Status Report as of 3/31/09
    • Public Private Ventures, Inc.
    • Measure E Budget Adjustments
    • Capital Project Change Order

      June 9, 2009
    • Five Year Capital Construction Plan and Final and Initial Project Proposals, Resolution Nos. 907 and 908
    • BFGC Architect Planners, Inc. (BFGC) Amendment to the Master Planning Agreement and a Project Assignment Amendment (PAA)
    • Capital Project Change Order

      July 14, 2009
    • Bid for Measure E Interim Housing Conversion Project (Cosmetology)
    • Capital Project Change Order
    • Notice of Completion for Humanities, Art, Music Buildings Modernization Project

      August 11, 2009
    • Measure E Quarterly Preliminary Financial Status Report as of June 30, 2009
    • Kitchell CEM Project Assignment Amendment (PAA)
    • BFGC Architect Planner, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAA)

      September 8, 2009
    • Bid for Measure E Cosmetology/Business Buildings Modernization Project
    • Capital Project Change Orders

    No comments or questions from committee members.

  2. Renewal of Term for Committee Member(s)
    David Boll stated he planned to continue his next term.
VI Discussion Items
  1. Update Measure E Activities:
    1. Measure E Construction Updates
      Joe reported that notices are posted on the web site. The social science complex is scheduled for 2010-11, remaining projects will be on hold unless the state has matching funds available. Bonds have not been issued and the college will wait as long as possible to issue the remaining bond. Steve noted that if the college proceeds with a state project that is eligible for state funding it will lose all of the state funding even if its only planning. The college will check with bond counsel to make sure the bond authorization is not jeopardized. Once the bonds are issued the college has three years to spend the money or needs to be in the process of spending the money. If there is a deadline with the expiration of the authorization the college will probably move forward with the most immediate need, which is the physical education building.

John Sitton asked for the status of interim housing planning in San Benito. Steve reported that the college has not been able to find anything that will work and is affordable. The college would need at least 20,000 square feet of space and 500 FTE to obtain status as an Educational Center. The economy and the state limit on enrollment have forced the college into a position where it cannot use additional enrollment for the next two years. That is enough time to get something established on the existing site on Fairview Corners. The college is looking into getting modular or temporary facilities in place, but needs money for the permit part of the construction. The college is going to try to get the habitat permit cleared. Two million dollars are available for temporary facilities.

  1. Set Next Meeting Date(s):
    Dec. 7, 2009, 6:00 p.m.
  1. Adjournment:
    MSC (Boll/Sanford) to adjourn meeting at 6:13 p.m.

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: June 4, 2010
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