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Citizens' Oversight Committee

May 11, 2009 -- Minutes
I Call to Order

Meeting called to order at 6:00 p.m.

  1. Roll Call: Douglas Marshall, David Boll, John Sitton, John Hansell, Robert Golobic

Others attending: Joe Keeler, Steve Kinsella, Jan Chargin

II Consent Agenda

Minutes 2/23/09 -- MS (Boll/Hansell) unanimously carried to approve the minutes as presented.

III Approval of Agenda

MS (Boll/Hansell) unanimously carried to approve the agenda.

IV Comments from the Public -- This is a time for the public to address the Citizens' Oversight Committee.


V Information Items
  1. Item(s) presented at board meetings for information or approval by the Board of Trustees:

      March 10, 2009
    • Bid for Maintenance/Security Building Modernization Project, Resolution No. 905

      April 14, 2009
    • Notices of Completion for Interim Housing Phase 3 (Two Relocatable Classrooms) Project
    • Capital Project Change Order
    • BFGC Architect Planners, Inc. (BFGC) Amendment to the Master Planning Agreement and Various Project Assignment Amendments (PAAs)
  2. Update on Science Complex Roofs

    Jan Chargin, Director, Public Information, responded to questions over the scope of work completed on the science buildings. Measure E funds were used to address "Priority 1" needs: those impacting health and safety, disabilities access, and instruction. The items not included in the Measure E scope of work were water damage to the eaves and roof repairs. A 2006 inspection rated the roofs as "fair" and it was decided that state scheduled maintenance funds would be used instead of Measure E funds. As soon as funds become available they will be done.

    Steve referred to a student who emailed a YouTube video to various people asking why it had not been done first. Douglas asked how much the college saved by not using Measure E funds. Steve stated the first two years, after the passage of the bond, were spent planning and designing how funds would be expended to ensure all necessary items would be done. If there were additional funds other items could be done. During this period of time the roof was considered to have additional life. The college has enough money to finish the projects with $2 million left over. The items on hold waiting for state funding and which may be 6-7 years away are: Library, Social Sciences, and Physical Education. Since the state will only approve one project a year and there are four projects already approved. The San Benito and Coyote Valley campuses will come after the approved projects.
VI Discussion Items
  1. Update Measure E Activities:
    1. Measure E Construction Updates
      Provided for information
    2. 2008 Report to the Community
      Provided for information
  1. Set Next Meeting Date(s):
    Sept. 21, 5:00 p.m. walk through Humanities/Art/Music buildings; meeting begins at 6:00 p.m.
  1. Adjournment:
    MSC (Boll/Golobic) to adjourn meeting at 6:28 p.m.

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: December 3, 2009
Gavilan College 5055 Santa Teresa Boulevard Gilroy, CA 95020 (408) 848-4800