1. Call to Order
   1. Introduction - New Committee Members
   2. Roll Call
2. Consent Agenda
   1. Minutes – 6/23/08
3. Approval of Agenda
4. Comments from the Public - This is a time for the public to address the Citizens' Oversight Committee
5. INFORMATION ITEM(S)
   1. Update on Recruiting New Members
   2. Orientation for Citizen’s Oversight Committee
      • Bylaws Review
      • Role of Committee
      • Required Actions of Committee
   3. Item(s) presented at board meetings for information or approval by the Board of Trustees:
      
      July 8, 2008
      • Bid for Humanities, Art and Music Buildings’ Modernization Project
      • Professional Services Agreement with the Law Firm of Bingham, McCutchen, LLP
      • BFGC Architect Planners, Inc. (BFGC) Amendment to the Master Planning Agreement and Various Project Assignment Amendments (PAA)
      • Various Capital Project Change Orders
      
      August 12, 2008
      • Measure E Bond Quarterly Financial Status Report
      • Emergency Final Project Proposal, Resolution No. 898
      • Various Capital Project Change Orders
      • BFGC Architect Planners, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAAs)
      
      September 9, 2008
      • Public Hearing to Receive Comments on the Environmental Impact Report for the Coyote Valley Project Site
      • Resolution to Certify Environmental Impact Report (EIR) and Approve the Project, Resolution No. 900
      • Notice of Completion for Science Buildings Modernization Project
      • Notice of Completion for Phase 2 Site Improvement Project
      • Various Capital Project Change Orders
      
      October 14, 2008
      • Approval of Amendment to Purchase and Sale of Agreement with Campus Associates, Resolution No. 901
      • Citizens’ Oversight Committee Appointments
      • BFGC Architect Planner, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAAs)
      • Capital Project Change Order
      
      November 11, 2008
      • Revised Measure E Bond Quarterly Financial Status Report
      • First Amendment to Purchase and Sale Agreement and Joint Escrow Instructions for Hollister Campus Acquisition between Fairview Corners, LLC, John P. Pedicini, and Richard B. Oliver and Gavilan Joint Community College District (Fairview Corners Property)
      • Citizens’ Oversight Committee Appointment
      • BFGC Architect Planner, Inc. (BFGC) Amendment to Project Assignment Amendment (PAA)
      • Notice of Completion for Occupational Education Building Modernization Project (Phase I)
      • Capital Project Change Order
6. DISCUSSION ITEM(S)
   1. Update Measure E Activities
   • Measure E Construction Updates
   • Annual Audit Report for January 2009
7. ACTION ITEM(S)
   1. Set Next Meeting Date(s)
8. CLOSING ITEM(S)
   1. Adjournment

PUBLIC COMMENTS – Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public.

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS – Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Suzanne Bullé at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.
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