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Citizens' Oversight Committee

September 29, 2008 -- Discussion Notes

The regular meeting of the Citizens’ Oversight Committee was not held due to a lack of a quorum. Steve Kinsella conducted an orientation for the committee members.

Members present: Douglas Marshall, Elizabeth Sanford, John Sitton

Others attending: Steve Kinsella, Joe Keeler, John Hansell, Fernando Ortiz (student)

There is still a need for a representative from a Taxpayer organization. Two applicants, a Senior Citizen Representative and a student will be presented at the October board meeting. The college will continue to advertise.

Orientation for Citizens’ Oversight Committee

  • Bylaws Review
  • Role of Committee
  • Required Actions of Committee

Steve reviewed the history of bond measure and establishment of the Citizens’ Oversight Committee. The committee should have at least seven (7) members, appointed by the Board of Trustees. All meetings follow the Brown Act. The responsibility of committee is only to Measure E, which includes: inform public on expenditures of bond proceeds, review expenditure reports to ensure they comply with requirements bond language and Proposition 39; no bond proceeds used for administrative salaries or other operating costs; prepare annual report to present to the Board of Trustees; the Board of Trustees is responsible for approval of expenditures; an audit report is provided to the Committee for information and is approved by Board of Trustees.

Tours on campus are available for committee members, either individually or as a committee, on completed projects. The college prefers not to conduct tours during active construction for safety reasons.

The term appointment for committee members is 2 years, but no more than 2 consecutive terms. Committee members do not receive compensation. Committee members can always address board as individuals or as a committee, but it is recommended that they communicate through the Chair.

The committee is required to meet at least once a year; averaging 4 meetings a year. The committee should meet every 3 months during construction to keep updated on activities.

The Public Information Officer will work with the committee to develop the annual report, which includes a letter from the Chair. Any amendments to the bylaws need to be approved by the Board of Trustees. The committee terminates when the Measure E funds are spent, which will be in about 4 years.

Steve reviewed board policies and administrative procedures and format of meetings. Copies of the previous annual report will be sent to committee members.

PUBLIC COMMENTS – Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS – Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: August 20, 2009
Gavilan College 5055 Santa Teresa Boulevard Gilroy, CA 95020 (408) 848-4800