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Citizens' Oversight Committee

June 23, 2008 -- Minutes

5:00 p.m. Committee members toured Measure E. Projects: Art Lecture, Humanities, Occupational Education (OE), Life Science

I Call to Order

Meeting called to order at 6:03 p.m.

  1. Introductions of committee, staff, and audience
  2. Roll Call: Pi Silverstein, Douglas Marshall, David Boll, Elizabeth Sanford, John Sitton, Diana Alfaro, Marco Renella, Lawrence Grace, Tom Andrade

Others attending: Tom Millman, and Kurt Weaver, Kitchell, Russ Danielson, former committee member, thanked committee members for their participation.

Staff: Steve Kinsella, Joe Keeler

II Consent Agenda

MS (Marshall/Renella) unanimously carried to approve 3/18/08 minutes as presented.

III Approval of Agenda

No motion/second to approve agenda.

IV Comments from the Public -- This is a time for the public to address the Citizens' Oversight Committee.


V Information Items

1. Update on Recruiting New Members
Need Senior and Taxpayer, anyone who representatives senior organization interest in senior citizens topics,

2. Item(s) presented at board meetings for information or approval by the Board of Trustees:

    April 8, 2008
  • Citizens' Oversight Committee Appointment Elizabeth Sanford
  • Rescission of Award to NetVersant Northern California, Inc. on the Bid for PBX, Telephones, and Voice Mail Project
  • Award Altura Communication Solutions the Bid for PBX, Telephones, and Voice Mail Project
  • Kitchell Project Assignment Amendment (PAA) for San Benito County Campus Portables for Interim Housing Project
  • BFGC Architect Planners, Inc. (BFGC) Project Assignment Amendment (PAA) for San Benito County Campus Portables for Interim Housing Project and First Amended PAA to Phase II Site Improvements Project
  • Various Capital Project Change Orders
    May 13, 2008
  • Citizens' Oversight Committee Appointment
  • Update on the Acquisition of Property in San Benito County
  • Measure E Bond Quarterly Financial Status Report
  • Bid for Phases 2 Site Improvements Project
  • Bid for Relocation Services
  • Various Capital Project Change Orders
  • BFGC Architect Planners, Inc. (BFGC) First Amended Project Assignment Amendment (PAA) for Art, Art Lecture, Humanities Buildings' Project and First Amended PAA to Phase II Site Improvements Project, and PAA for San Benito County Campus-California Environmental Quality Act (CEQA) Support Services
    June 10, 2008
  • Amendment to Contract with David J. Powers & Associates, Inc. Coyote Campus Plan Revisions and Updated EIR Schedule and Budget

Various Capital Project Change Orders Interim housing Phase 2 Joe reported that the Board decided to continue improvements in lighting, landscaping, and parking in the south parking lots. Approximately $200,000, designated to demolish the CJ building, was reallocated to Measure E funds to complete the phase 2 project.

3. Results of Bids for Humanities, Art and Music Buildings

Joe reported that the bid opening was scheduled for June 19 and due to addendums to the process the bid opening was extended one week. There was significant interest in the project, anticipate 4-6 bids and good pricing.
VI Discussion Items
  1. Update Measure E Activities
    1. Measure E Construction Updates
      Joe reported that the update will be sent out every other month. The updates will be added to the Gavilan Press, student newspaper. Steve reported that the Draft Environmental Impact Report (DEIR) is being updated based on the public comments. Steve met with a group of environmental studies students at DeAnza College who indicated that they have documented various species of wild life and believe this is a wild life corridor and do not want the college in Coyote Valley. There is plenty of time to address issues. There was discussion about the need for a college campus in the area. The EIR document may be out in July or August. Once the Board certifies the document the college can close escrow and take possession of the property. Once the EIR is certified it can be legally challenged. At that time the college will wait until the property closes in San Benito to find out how much money is left. The site work in Coyote Valley is massive and in flood plain. It needs to build up to 8-9 feet and 20,000 sq feet is needed. San Benito County has the existing population to support the site and as soon as the site is ready we can open. The Coyote Valley Specific Plan has slowed down, but there is still interest in development along Bailey Ave., which is fully entitled. The certification of the EIR for San Benito will take place the latter part of calendar year and possession shortly after. Enrollment in San Benito has gone up 20% in the last two fiscal years. Measure E had property land acquisition costs only and the intent has always been as enrollment grew that the college would go after state funding. The Gilroy residential project would generate a revenue stream that could be used to do some additional capital improvements if the Board decides on that option.
  2. Extension of Chairperson's Term Beyond Term Limits
    Steve checked with legal bond counsel and the recommendation is to replace the members as the terms end. Provisions related to terms are written into Proposition 39 language, part of the Education Code, which is two terms.
  1. Election of Chair
    MS (Andrade/Renella) to nominate Douglas Marshall as Chair unanimously carried.
  2. Election of Vice Chair
    MS (Marshall/Renella) to nominate David Boll as Vice Chair unanimously carried.
  3. Set Next Meeting Date
    September 29, 2008, Monday, 6:00 p.m., same location

Pi expressed his appreciation for the committee's work the last four years.

Steve acknowledged the important function of the Citizens' Oversight Committee for the communities served by Gavilan College and presented certificate of appreciation to Tom Andrade, Lawrence Grace, Marco Renella, and Pi Silverstein.


1. Adjournment

MS (Lawrence/Douglas) unanimously carried to adjourn meeting at 6:52 p.m. Committee members were invited by Pi Silverstein to meet Dutchman's Pizza, 6940 Chestnut Street, Gilroy.

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: August 20, 2009
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