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Citizens' Oversight Committee

December 18, 2006 -- Minutes
I Call to Order

Pi Silverstein, Chair, called the meeting to order at 5:59 p.m.

Members attending: Pi Silverstein, Marco Renella, Lawrence Grace, Tom Andrade, Russ Danielson, Douglas Marshall, Sandra Fishler

Others attending: Joe Keeler, Steve Kinsella, Jesse Sandow

II Consent Agenda

MS (Andrade/Renella) the minutes of 9/18/06 and 5/15/06.

III Approval of Agenda

MS (Andrade/Fishler) unanimously carried to approve agenda.

IV Comments from the Public


V Information Items

1. Item(s) presented as information to or approved by the Board of Trustees:

    October 10, 2006
  • Measure E. Bond Quarterly Financial Status Report
  • Resolution No. 863 Approving and Ratifying Agreement for the Purchase of Real Property for Coyote Valley Campus Project
    November 14, 2006
  • Ratify Resolution No. 863-Agreement for the Purchase of Real Property for Coyote Valley Campus Project
  • Change Order No. 1-Boiler Replacement Project, Resolution No. 866
  • Acquisition of Relocatable Facilities
  • New Kitchell Project Assignment Amendment-Art, Art Lecture, and Humanities Buildings
  • New BFGC Project Assignment Amendment-Art, Art Lecture, and Humanities Buildings

Steve noted that a copy of the agreement for the purchase of real property for Coyote Valley (60 pages) is available upon request. Thirty-six acres were purchased for $19 million and 16 acres were donated. Meetings were held last week with property owners and discussions are continuing for 3 sites in San Benito. We should know by Feb. or March and the Board Property Acquisition Committee will schedule community meetings in Hollister. There is a concern from the State that the Coyote Valley site is only 55 acres, as the standard for community colleges is 80 acres.

    December 12, 2006
  • Citizens' Oversight Committee Appointment

Susan Patereau was appointed as a business representative to the Committee.

VI Discussion Items

1. Committee Member Terms and Vacancies

There was discussion about procedures to obtain new members as terms expire for some of the committee members in 2007. The committee needs a student representative. Student Trustee Jesse Sandow attended the meeting and will submit a request to the ASB in Feb. to appointment a student representative.

Douglas Marshall, Realtor, Foundation representative, and a resident in Hollister, will be replacing Kip Ward on the Committee.

2. Update Measure E Activities

  1. Measure E Construction Updates
    Joe reviewed update #5

3. Input from Students

Pi expressed his concern about the lack of student input at committee meetings and asked committee members for input. Marco stated anyone with a question or concern should present it to the Board of Trustees. Tom stated that the main responsibility of the committee is to voters, there should be a student representative on the committee, and concerns should be taken to the Board of Trustees. Russ stated that a student representative should be providing information to the general population. Pi stated that the student representative is responsible for bringing information from the students to the committee. Steve noted that students are involved in the processes on campus committees.

1. Input from Students

No action taken

2. Bond Audit Report

Joe distributed two corrected reports. Bill Williams (Vavrinek Trine & Day) reviewed the reports and noted that the Business Office was doing a good job.

MS (Andrade/Renella) unanimously carried to approve the corrected General Obligation Bonds Financial Report and the Measure E General Obligation Bonds Agreed-Upon Procedures Report.

Pi presented Russ Danielson with a certificate of appreciation as Chair for the Citizens' Oversight Committee.

Pi asked for volunteers to work with Jan Chargin on the Annual Report, due in April. Sandra and Marco volunteered.

Russ distributed, for information, a copy of the Initial Draft of the Coyote Valley Specific Plan (Dec. 2006).

Steve reported that the South Bay Regional Public Safety Training Consortium will be moving from Evergreen Valley College to the Coyote Valley site in18-24 months.

Next meeting: April 16, 2006 (Monday), 6:00 p.m.


1. Adjournment

The meeting adjourned at 6:50 p.m.

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: August 20, 2009
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