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Citizens' Oversight Committee

September 18, 2006 -- Minutes
I Call to Order

Meeting called to order at 6:03 p.m.

Members attending: Marco Renella, Lawrence Grace, Tom Andrade, Mark Zappa

Others attending: Joe Keeler, Steve Kinsella, Art Kerr, Casey Michaelis

II Consent Agenda

1. Minutes of 5/15/06.

Due to lack of a quorum no action was taken. The approval of minutes from 5/15/06 will be deferred to the next meeting.

III Approval of Agenda

1. Due to lack of a quorum there was no action taken.

IV Comments from the Public


V Information Items

1. Item(s) approved by the Board of Trustees provided for information:

    June 13, 2006
  • Contract with SunGard SCT
  • Bid for Measure E Boiler Replacement Project
    July 11, 2006
  • Bid for Measure E Infrastructure Project
  • Agreements for Division of State Architect (DSA) Inspection Services - Boiler and Infrastructure Projects
  • Agreements for Testing Services - Boiler and Infrastructure Projects
  • Acquisition of Relocatable Facilities, Resolution No. 857
    August 8, 2006
  • Bid for Computer Purchase (Summer 2006) Vendor Selection
    September 12, 2006
  • Measure E Master Budget
  • New Kitchell Project Assignment Amendments (PAAs) and Revisions to Current PAAs
  • New BFGC Architect Planners, Inc. (BFGC) Project Assignment Amendments (PAAs and Revisions to Current PAAs)

Joe reported that there is a deficit of approximately $8.6 million. Each project budget was developed by determining hard costs numbers based on a conceptual scope of work to be completed. Items that were identified as "must dos" included code requirements and specific items promised in the bond language. Escalation (inflation) was factored in at 5.5% per year for each project depending on when the project was scheduled to start construction. The total project costs, including projected interest income, results in a deficit of $8.6 million. Several factors may influence the budget and reduce the deficit: projects may come in under bid, state funding for the modernization of the PE and Library buildings is possible, emergency state funding is being pursued for the water tank replacement, the College can forego repair of water tank and continue to pay for water through agreement with the City of Gilroy, interest income may come in higher than projected, rate of inflation may be lower than estimated.

VI Discussion Items

1. Update Measure E Activities

  1. Measure E Construction Updates

    Joe reviewed and noted that updates are posted on the web page.

  2. Summary of Financial Transactions

    Joe reported that the audit report will be completed in Jan. or Feb. The format for the summary of financial transactions sheet will be revised for the next meeting.

Next meeting: Dec. 18, 2006, 6:00 p.m.

Meeting adjourned at 6:45 p.m.

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: August 20, 2009
Gavilan College 5055 Santa Teresa Boulevard Gilroy, CA 95020 (408) 848-4800