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Citizens' Oversight Committee

May 15, 2006 -- Minutes
I Call to Order

Russ Danielson, Vice Chair, called the meeting called to order at 6:05 p.m.

Members attending: Russ Danielson, Marco Renella, Tony Ko, Pi Silverstein, Lawrence Grace, Sandra Fishler

Others attending: Joe Keeler, Jan Chargin

II Consent Agenda

1. MS (Grace/Silverstein) the minutes of 2/27/06.

III Approval of Agenda

MS (Renella/Silverstein) unanimously carried to approve agenda.

IV Comments from the Public


V Information Items

1. Items approved by the Board of Trustees provided for information:

    March 14, 2006
  • Affirm Intent to Acquire Full Campus - San Benito County
  • Formation of Site Acquisition Subcommittee

Joe reported that the Board of Trustees formed a Site Acquisition Committee to address issues related to acquiring property for a full campus in Hollister. The Site Acquisition Committee has conducted two meetings in Hollister (April 25 and May 9) and a third meeting is scheduled in Hollister on May 23 with governmental agencies and organizations.

    April 11, 2006
  • Professional Services Contract with Public Private Ventures, Inc.
    Gavilan College entered into an agreement with Public Private Ventures, Inc. to assist with three development activities in Coyote Valley, Gilroy and San Benito County.
    May 9, 2006
  • Status of Bond Renovation Project

    The boilers, part of the infrastructure project, are not operating and attempts to repair them have not been successful. This project has been moved up on the project list and the College is in the process of going out to bid. Additional boilers have been added in case one boiler does break down. This project will be presented to the Board of Trustees on June 13, 2006.

    Joe reviewed the schedule for the infrastructure and noted the priority of safety during the process.

    Negotiations are taking place for the contract on the Enterprise Resources Planning (ERP) computer system and details for software, licensing, and the service agreement (SunGard SCT). This will be presented to the Board of Trustees on June 13, 2006.

VI Discussion Items

1. Update Measure E Activities

  1. Projects/Contracts/Agreements for Bond Work
  2. Summary of Financial Transactions

    Joe reviewed summary and noted that Kitchell will create a summary sheet with more information once construction begins. The College is leasing a portable for Kitchell to use as a construction office on campus. Staff will be relocated to other areas on campus during renovation of buildings.

Next meeting: Sept. 18, 2006

If a meeting is needed before Sept. we will contact the committee.
Pi noted that he will contact student representative and suggested that Steve do the same.

Russ Daniel stated that this was his last meeting as Chair and thanked everyone for the opportunity to serve as Chair. Pi Silverstein will take over as Chair at the next meeting.


Kitchell Layout Cost Accounting

MS (Grace/Renello) to adjourn meeting at 6:25 p.m.

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Angie Oropeza at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.

Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.

Last modified: August 20, 2009
Gavilan College 5055 Santa Teresa Boulevard Gilroy, CA 95020 (408) 848-4800