Citizens’ Oversight Committee
Minutes
I. CALL TO ORDER
Russ
Danielson, Vice Chair, called the meeting called to order at
Members
attending: Angela Sanfillipo, Russ Danielson, Marco Renella, Tony Ko, Tom Andrade, Pi
Silverstein, Lawrence Grace, Sandra Fishler
Members absent:
Mark Zappa
Others
attending: Jan Chargin, Joe Keeler
II. Consent Agenda
1. Minutes –
MS
(Andrade/Renella) the minutes of
III Approval of Agenda
MS
(Silverstein/Fishler) unanimously carried to approve
agenda.
IV. Comments from the Public
None
V. DISCUSSION ITEMS
1. Update
Measure E Activities
(a) Projects/Contracts/Agreements for Bond Work
Steve
reviewed agenda items that were recently approved by the Board of
Trustees. David Powers & Associates will
complete due diligence work (environmental issues) on the property tentatively
identified for purchase as a new campus in
Joe reviewed reported that the Board of Trustees
ratified an on-going architectural services agreement with BFGC Architects
Planners, Inc. Three projects currently
in process are infrastructure, swing space and the Life Science building. The Final Renovation plan, originally
scheduled to be presented to the Board of Trustees in Jan. has been moved out
to Feb. in order to allow for adequate input from staff. If the Board of Trustees approves the plan it
will be presented to the Citizens’ Oversight Committee in Feb.
Tom stated a concern about the fee schedule and
containing costs. Joe stated that as
part of the contract, both the architects and project manager cost out the project,
compare costs and then reconcile.
(b) Summary of Financial Transactions
Joe
presented financial information as of
(c) Classification of Expenditures by Object (Summary of Accounts)
Joe presented and reviewed the information requested
by the committee. Marco asked about the
$25,991,295. The amount has not been received
from the County and is reported as a receivable. Pi asked if the work on the tennis
courts was done. Joe indicated that a
few more invoices have been received.
The total cost of the project, about $108,000, needs to be brought forward. Tony asked about lights for tennis
courts. Steve indicated that if there
were funds available at the end of all the projects that this would be added to
the projects.
2. Review
Annual Report to the Community
Jan
reviewed the annual report. It will be printed
in color and included in community education schedule, which will be mailed the
first week in Jan. The report will also
be available on the web page. Suggestions
for pictures: tennis courts with note that project is complete, on-going construction, architect
drawings, schematics, Gavilan College signs at entrances, garden with Hawk logo
by North Lounge. The report should
reflect that the Committee has reviewed the audit. It was suggested that the report be an
Interim Report for the activities over the last 13 months, with a final report
in Jan. Pi asked that a note be included
to indicate all projects are equally important and will be completed. Jan will draft another copy of the report and
send to English instructors for review. Tom
suggested that the Chair, Vice Chair, and
3. Set
Meeting Dates
Next meeting is scheduled for,
MS (Renella/Grace)
to adjourn meeting at