Citizens’ Oversight Committee

Monday, July 18, 2005

 

Minutes

I.          CALL TO ORDER

            David DiDenti called the meeting to order at 6:00 p.m.

 

            Members attending:  Tom Andrade, Russ Danielson, David DiDenti (Chair),

            Sandra Fishler, Lawrence Grace, Tony Ko, Marco Renella, Pi Silverstein

 

            Members absent:  Kip Ward, Mark Zappa

 

            Others attending:  Steve Kinsella, Jan Chargin

 

II.          CONSENT AGENDA

            1.  Minutes – 4/25/05

                 MSC (Fishler/Grace) to approve.

 

III.         APPROVAL OF AGENDA

            MSC (Grace/Andrade) to approve.

 

IV.        COMMENTS FROM THE PUBLIC

            None

 

V.         DISCUSSION ITEMS

            1.  Update Measure E Activities

                 (a)  Projects/Contracts/Agreements for Bond Work

Steve reported that planning process is continuing.  We are continuing work on developing a master schedule and sequencing plan with the architects.  Work has begun on the tennis courts.  There was discussion regarding the expense of adding lighting, or building in the conduits to add lighting at a later date.

 

Steve reported that the firm of Vavrinek, Trine, Day and Co., LLP has completed the FY 2003-04 Gavilan Measure E Bond Construction Fund Financial and Performance Audit for the prior year.  It was suggested that the Citizens’ Oversight Committee review audits before they go to the Board of Trustees.    Steve concurred.

 

                  (b)  Summary of Financial Transactions

                        Steve reported that the summary indicates activity for 2004-2005. 

Measure E funds ($3.5 million) will be used to purchase replacement computer equipment to upgrade classrooms and labs, including “instructional technological infrastructure”.  It is a three-year purchase and implementation plan approved by the District’s Technology Committee.  The Technology Committee continues to establish standards for technology in the classroom.  The goal is to have effective technology that will be used where needed.  There was discussion whether the equipment could be donated to non-profits.  Steve said that because of the age and condition of the equipment, the likeliest scenario would be recycling.    

 

 

Steve reported that the college has contracted with BFCG Architect Planners for master planning and property development services with the golf course and other Measure E facility projects.  The sequencing plan may change as the State’s determination on project funding will have a bearing on which projects will be funded with Measure E funds first.  Flow space will be an issue.  The occupational building may be able to be converted as needed for staff to continue operations while their building is being renovated.  This may be a more cost effective plan than renting trailers.    

 

Steve reported that the college has contracted with Kitchell CEM to provide program management services for Measure E.  It reconciles the responsibilities of the architect and contractor.  The contract price of $1,863,420 was negotiated down from the $3.4 million original submission.    

 

                  (c)  Renewal of Terms for Citizens’ Oversight Committee

Steve reported that Kip Ward was appointed to the committee to replace Robert Bianchi, who resigned.  Members will serve one and two year terms as indicated.  Tony  Ko was inadvertently left off the list and will be added.  We hope to get another student on the committee when the fall semester begins.

 

It is MSC (Renella/Grace) to adjourn, 6:30 p.m.

.

The next meeting is scheduled October 17, 6:00 p.m.

 

Agenda item for next month:  Community Report; to include a time frame, scope of what should be included in the annual report and discussion what other districts have done.