Meeting called to order at 6:00 p.m.

Members attending: Pi Silverstein, Marco Renella, Tom Andrade, Russ Danielson, Douglas Marshall, Sandra Fishler, Tony Ko, Susan Patereau, Mark Zappa

Others attending: Steve Kinsella, Joe Keeler

MS (Renella/Marshall) unanimously carried to approve minutes of 12/18/06.

MS (Fishler/Renella) unanimously carried to approve agenda.

This is a time for the public to address the Citizens’ Oversight Committee. Pablo Balancio, community member.

1. Item(s) presented as information to or approved by the Board of Trustees:

January 9, 2007
• Revision to BFGC Architect Planners, Inc. (BFGC) Master Planning Agreement
• Change Order No. 2 Boiler Replacement Project, Resolution No. 867
• Change Order No. 1 Infrastructure Project, Resolution No. 868
• Agreements for Division of State Architect (DSA) Inspection Services - Interim Housing Phase I and Phase II Projects
• Agreement for Testing and Inspection Services - Interim Housing Phase I and Phase II Projects
• Bid for Measure E Swing Space Phase II Site Work Project
• Bid for Measure E Demolition Work Occupational Education Building Area Project

February 13, 2007
• Citizens’ Oversight Committee - Term of Office (Information Item)
• Measure E Bond Quarterly Financial Status Report (Information Item)
• Citizens’ Oversight Committee Appointment (Douglas Marshall)
• FY 05-06 Measure E Bond Audit Reports
• Acceptance of Boiler Replacement Project, Resolution No. 869
• Change Order No. 2 Infrastructure Project, Resolution No. 870
• Bid for Measure E Swing Space - Phase I Site Work Project

April 10, 2007
• Status of Coyote Valley Campus Facility Design
• Interim Housing Phase I Change Order No. 1 Mobile Modular, Resolution No. 871
• Interim Housing Phase I Change Order No. 1 Meadows Construction Services, Inc., Resolution No. 872
• Interim Housing Phase II Change Order No., 1 Mobile Modular, Resolution No. 873
• Interim Housing Phase II Change Order No. 1 McGuire & Hester, Resolution No. 874
• Site Demolition Project Occupational Education Building Change Order No. 1 Randazzo Enterprises, Inc., Resolution No. 875
• Acceptance of Site Demolition Project, Occupational Education Building, Resolution No. 876
• Kitchell Project Assignment Amendment (PAA) - Theater Remodel (Rooms 127 and 130) Project.
  This project will be paid by state scheduled maintenance program funds.
• BFGC Project Assignment Amendment (PAA) - Theater Remodel (Rooms 127 and 130) Project.
  This project will be paid by state scheduled maintenance program funds.

Joe noted that the Kitchell and BFGC amendments (theater remodel) were listed in error. Both of these projects will be paid by scheduled maintenance funds. There is a possibility that Measure E funds may be used for the accessibility project.

Steve reported that as soon as the EIR process is cleared escrow can close on the Coyote Valley property. The South Bay Regional Public Safety Training program (600 FTES) will be moving from Evergreen Valley College to the Coyote Valley site, using modular buildings. The state can give Gavilan credit as an education center for the students attending the public safety training program.

This will assist us in obtaining matching funds from the state. The transition may take a year.

1. Committee Member Terms and Vacancies

Pi introduced new committee member, Susan Patereau, business representative. Steve noted that the committee has more members than required and did not see a need to recruit more members. Steve stated that the college will continue to try to get student participation. There was a question about what constitutes a quorum. Steve will check the bylaws.

2. Review 2006 Report to the Community

Pi thanked Marco and Sandra for reviewing and providing input on the report. Tom noted that it was well done and asked about the expenditure for classified salaries. Joe stated the Assistant Director of MIS is coordinating the logistics of the new ERP system and the amount ($37,802) notes 50% of salary. This was less expensive than hiring someone and there are no indirect costs. There was a question about the date under title, page 39 and a suggestion to remove the picture on page 40. The report will also be included in the schedule of classes that is due to be sent out in 2-3 weeks. A question was asked about the audit process. Joe stated that a Request for Proposal is done for all auditing services to solicit bids from CPA firms. In this case there were about 25 selected from the Chancellor’s Office list. Joe stated that there are guidelines established by the Chancellor’s office, state and federal government offices that we must abide by as well as the Governmental Accounting Standards Board (GASB).

3. Update Measure E Activities

1. Measure E Construction Updates
   Presented for information, no accidents have been reported.

1. 2006 Report to Community

MS (Renella/Zappa) unanimously carried to approve report.

2. Recognitions

Pi presented Russ and Sandra with a Certificate of Appreciation for their contribution as committee members.

Next meeting: Sept. 10, 2007, 6:00 p.m. Pi requested another tour at 5:00 p.m. to see the new lighting.

1. Adjournment

MS (Danielson/Andrade) to adjourn meeting at 6:36 p.m.