Citizens’ Oversight Committee
Minutes
I. CALL TO ORDER
Russ
Danielson, Vice Chair, called the meeting called to order at
Members
attending: Russ Danielson, Marco Renella, Tony Ko, Tom Andrade, Pi Silverstein, Lawrence Grace, Kip Ward,
Sandra Fishler, Mark Zappa
Others
attending: Joe Keeler, Jessica Garcia, ASB student, Jan Chargin
II. Consent Agenda
1. Minutes –
MS
(Silverstein/Grace) unanimously carried to approve the minutes of
III Approval of Agenda
MS
(Fishler/Silverstein) unanimously carried to approve corrected
consent agenda. Joe Keeler noted that there was an error in placing Action Item
2, the appointment of student representatives on the agenda. This will be presented to the Board of Trustees
as an action item at the Nov. 8 board meeting.
Two students are interested in participating on the committee. Joe introduced one of the students, Jessica
Garcia. Russ thanked the student for her
consideration of joining the committee. Joe requested that that an item to set
the next meeting dates be added to the agenda.
IV. Comments from the Public
None
V. Action Items
1. New Officers
Russ
Danielson acknowledged David DiDenti’s service as a
committee member and Chair. Joe read a certificate
of recognition, which will be sent to David.
The term for Tom Andrade, Lawrence Grace, Marco Renella,
Pi Silverstein, Tony Ko, Mark
Zappa, student representative will end
Nominations
opened for Chair:
Marco
Renella nominated Russ Danielson as Chair. MS (Fishler/Renella) unanimously carried. MS (Silverstein/Grace) to close nominations
unanimously carried.
Nominations
opened for Vice Chair:
Tony
Ko nominated Pi Silverstein
as Vice Chair. MS (Tony/Grace) unanimously
carried. MS (Andrade/Renella)
to close nominations unanimously carried to appointment Pi Silverstein as Vice
Chair.
VI. DISCUSSION ITEMS
1. Update
Measure E Activities
(a) Projects/Contracts/Agreements for Bond Work
Joe
reviewed web site information and how input is being solicited. There have been very few comments from the
public, some from students, and most from staff. Joe reviewed the Bid for Computer Purchase
(Fall 2005) Vendor Selection. There will
be approximately 900 computers installed over a 3 year period. Pi asked about companies that needed to pre-qualify
before bidding. Joe stated that the vendors for the request for proposals for
an Integrated ERP system were asked to give the College a letter of
intent. Joe stated that the education
code allows, when dealing with technology, the College to pick one of the three
lowest bids. Tony Ko asked if the College requires that vendors have a
9001 International Standard of Organization certification. Joe stated that he could ask if they have it.
(b) Summary of Financial Transactions
Joe
reviewed the summary financial transaction reports. The reports will be audited, as a performance
audit (terms and conditions of what the voters approved) and a financial audit. The District is paying for the audit; Measure
E funds will not be used. The report
will be brought to the Citizens’ Oversight Committee. Pi asked if the accounts by the code numbers
could have a simple description of the item in future reports. Joe will include in next report to the committee.
(c) Renewal of Terms for Citizens’ Oversight Committee
Joe reviewed the terms and
reported that they have been extended by two years.
(d) Annual Report
Jan
Chargin, Public Information Officer, reviewed the
annual reports from other colleges. Jan
suggested the annual report should include a statement by the Chair on behalf
of the committee and contact information for committee members, background about
the bond, a list of projects, photos, budget and money expended on each project
and project status, audits, schedule information, increase in costs, etc.
Mark
Zappa recommended that it should be online and include in the schedule and community
education schedule. Sandra Fisher recommended
that there should be copies of the report available on campus. Russ Danielson
suggested that a tag line be included in the publications to “see our Citizens’
Oversight Committee Annual Report online.
A suggestion was made to do a press release to indicate where it will
appear. Pi distributed written comments about the annual report. A suggestion was made that the newspapers may
print the report at no cost. Tom Andrade
favored a simple format and having a summary section. Pictures should be taken when projects are completed.
Jan
will draft the report and Pi volunteered to work with her in developing the
report. A picture of the committee will
be taken at the Nov. 28 meeting.
VII. Next meeting
1. Nov. 28,
Agenda
items for next meeting: Review Draft Annual Report
Next
Meeting Dates
Everyone
was asked to bring calendars to the next meeting to set the next two meetings.
MS (Renella/Ward) to adjourn meeting unanimously carried.
Meeting adjourned