Citizens’ Oversight Committee
Minutes
I. CALL TO ORDER
David DiDenti called the meeting to
order at
Members attending: Tom Andrade, Russ Danielson, David DiDenti
(Chair),
Sandra Fishler, Lawrence Grace, Tony
Ko, Marco Renella, Pi Silverstein
Members absent: Kip Ward, Mark Zappa
Others attending: Steve Kinsella, Jan Chargin
II. CONSENT AGENDA
1.
Minutes –
MSC
(Fishler/Grace) to approve.
III. APPROVAL OF AGENDA
MSC (Grace/Andrade) to approve.
IV. COMMENTS FROM THE PUBLIC
None
V. DISCUSSION ITEMS
1.
Update Measure E Activities
(a) Projects/Contracts/Agreements
for Bond Work
Steve reported that planning process is continuing. We are continuing work on developing a master
schedule and sequencing plan with the architects. Work has begun on the tennis courts. There was discussion regarding the expense of
adding lighting, or building in the conduits to add lighting at a later date.
Steve reported that the firm of Vavrinek, Trine, Day and
Co., LLP has completed the FY 2003-04 Gavilan Measure E Bond Construction Fund
Financial and Performance Audit for the prior year. It was suggested that the Citizens’ Oversight
Committee review audits before they go to the Board of Trustees. Steve
concurred.
(b) Summary of Financial Transactions
Steve reported that the
summary indicates activity for 2004-2005.
Measure E funds ($3.5 million) will be used to purchase
replacement computer equipment to upgrade classrooms and labs, including
“instructional technological infrastructure”.
It is a three-year purchase and implementation plan approved by the
District’s Technology Committee. The
Technology Committee continues to establish standards for technology in the
classroom. The goal is to have effective
technology that will be used where needed.
There was discussion whether the equipment could be donated to
non-profits. Steve said that because of
the age and condition of the equipment, the likeliest scenario would be
recycling.
Steve reported that the college has contracted with BFCG Architect
Planners for master planning and property development services with the golf
course and other Measure E facility projects.
The sequencing plan may change as the State’s determination on project
funding will have a bearing on which projects will be funded with Measure E
funds first. Flow space will be an issue. The occupational building may be able to be
converted as needed for staff to continue operations while their building is being
renovated. This may be a more cost
effective plan than renting trailers.
Steve reported that the college has contracted with Kitchell
CEM to provide program management services for Measure E. It reconciles the responsibilities of the architect
and contractor. The contract price of $1,863,420
was negotiated down from the $3.4 million original submission.
(c) Renewal of Terms for Citizens’ Oversight Committee
Steve reported that Kip Ward was appointed to the committee to
replace Robert Bianchi, who resigned. Members
will serve one and two year terms as indicated.
Tony Ko was inadvertently left
off the list and will be added. We hope
to get another student on the committee when the fall semester begins.
It is MSC
(Renella/Grace) to adjourn,
.
The next
meeting is scheduled October 17,
Agenda item
for next month: Community Report; to
include a time frame, scope of what should be included in the annual report and
discussion what other districts have done.