GAVILAN JOINT COMMUNITY COLLEGE
DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, August 14, 2007
CLOSED SESSION –
MINUTES
I.
CALL TO ORDER
The
meeting was called to order by Mark Dover at 6:03 p.m.
1. Roll Call
Trustees: Mark Dover, Elvira Robinson, Leonard
Washington, Kent Child, Tom Breen, Deb Smith
2. Recess to closed session
The
Board recessed to closed session at 6:03 p.m.
II.
OPEN SESSION
1.
Call
to Order
The meeting was
called to order by Mark Dover at 7:08 p.m.
2.
Roll
Call
Mark Dover, Elvira Robinson, Leonard
Washington, Kent Child, Tom Breen, Deb Smith, Tim Holliday
Dr.
Steven M. Kinsella, President
Joe
Keeler, Vice President of Administrative Services
John
Pruitt, Vice President of Student Services
Diana
Seelie, Professional Support Staff
Suzanne
Bulle, Recording Secretary
Others in Attendance: Fran Lozano, Susan Alonzo, Ron
Hannon, Johanna Stewart, Terry Newman, Rachel Perez, Susan Cheu, Fran Lopez,
Sherrean Carr, Jan Chargin
3.
Pledge
of Allegiance
Trustee
4.
Report
of any action taken in closed session
No action taken in closed session
5.
Consent
Agenda
MSC (Breen Smith)
unanimously carried to approve the consent agenda.
6. Approval of Agenda
MSC (Smith/Robinson)
unanimously carried to approve the agenda.
7. Comments from the Public - This is a
time for the public to address the Board
None
8.Officers' Reports
(a)
Vice
Presidents
Joe reported that a Board Budget Committee meeting is
tentatively scheduled for Aug. 21, 4:00 p.m. in Portable Building 1. Parking lots should be completed by Aug. 31;
the second phase of portables is in and staff has been moved. Theater wings should be done by mid Oct., the
Science and Occupational Education over the next year. Human Resources is working with the Deans on
part time faculty contract and pay issues.
Susan Cheu, Director of Business Services and staff are working with
auditors on closing out the books and next year’s budget. MIS is continuing to work on ERP and training.
(b)
College
President
Steve reported the state budget is
still undecided. FTES is up about 12.8%
and enrollment is up 6% as of last week.
The college budget will not include growth due to the uncertainty with
the state.
(c)
Academic
Senate
(d)
Professional Support Staff
Diana
reported that staff is getting ready for the beginning of the semester and
continuing with ERP training.
(e)
Student Representative
Student
Trustee Holliday attended the Student Trustee Workshop in
(f) Board
Member Comments
Trustee Smith read a statement in
memory of Eileen Schumann, a retired professional support staff member, who
passed away last week. Trustee Child
acknowledged the loss of a wonderful ambassador, Eileen Schumann, for the
college. Trustee Child shared his
experience in the waiting rooms of hospitals and meeting students who graduated
from the nursing program at Gavilan and are now employed in area
hospitals. Trustee Robinson reported
that GavTV interviewed Kent and Kathleen Sheridan Child highlighting their
artistic careers. Trustee Breen reported
that a parent stated that their child was enjoying the STAR program theater
production of King Lear in San Juan Bautista.
(g) Board
President
No
report
Trustee
10. Information/Staff Reports
(a) Update to Progress Report to Accreditation
Commission
Steve reported that responses to the recommendations
would include changes to Administrative Procedures 4020 and IEC
guidelines. The progress report will be
written in the next two weeks. Most of
the assessment information will show up in budget guidelines. This will move through the shared governance
process, come back to the Board in Sept. for review and for action in Oct. The progress report is due to the Commission
on Oct. 15. A visit from members of the
Accreditation team is anticipated in Nov.
(b) Community Education Fall 2007 Classes
Terry
Newman reported that the class schedule would be available soon.
(c) Administrative
Procedures 6800 Safety, Children on Campus
Provided for information
(d)
Provided for information, Trustee Dover noted that the
college should not add more funds than needed in order to utilize the funds on
campus.
(e) Retiree Health
Benefit Trust Investment Portfolio Status as of 6/30/07
Joe reported that
the portfolio book value is $4.7 million.
(f) Preliminary Measure E Bond Quarterly Financial Status
Report 6/30/07
Provided for information
III. ACTION
ITEMS
1.
New Business
(a) Employment
Agreement for Interim Vice President of Instruction
MSC (Child/Robinson) unanimously
carried to approve employment agreement for Interim Vice President of
Instruction.
(b)
MSC (Robinson/Smith) unanimously
carried to approve Resolution No. 885 on a roll call vote, 6 ayes, 0 noes, 1
absent (Trustee Perry).
(c)
MSC (Smith/Holliday)
unanimously carried to approve child development center parent handbooks.
(d) Computer Standards,
Early
MSC (Breen/Holliday)
unanimously carried to approve letter of agreement addendum to the Memorandum
of Understanding for computer standards for the
(e) Claim Against the District
MSC
(Robinson/Washington) unanimously carried to reject the claim against the
District.
(f) Budget Adjustments
MSC (Child/Smith)
unanimously carried to approve budget adjustments.
(g) Additional Audit
Billing Due to Changes in Auditing Standards
MSC (Child/Smith)
unanimously carried to approve additional audit billing.
(h) Bid for Scheduled
Maintenance Theater Rooms 127 and 130 Remodel Project
MSC (Breen/Robinson)
unanimously carried to approve bid for scheduled maintenance theater rooms 127
and 130 remodel project.
(i) Bid for Measure E Science
Buildings Asbestos Abatement Project
MSC (Breen/Robinson)
unanimously carried to approve bid for Measure E science buildings asbestos
abatement project. Joe noted that
contingency funds are used for additional expenses related to Measure E
projects.
(j) BFGC Architect
Planners, Inc. (BFGC) Project Assignment Amendments (PAA)
MSC (Breen/Robinson)
unanimously carried to approve BFGC project assignment amendments.
(k) Kitchell Project Assignment Amendment (PAA) –
MSC (Smith/Washington) unanimously carried to approve
Kitchell project assignment amendment.
(l)
Various Capital
Project Change Orders
MSC (Smith/Holliday) unanimously carried to approve
various capital project change orders.
IV. CLOSING ITEMS
1.
The
next regularly scheduled Board meeting is September 11, 2007,
2.
The
meeting was adjourned at 7:54 p.m.
*Roll Call
Vote
MSC
(Motion/Second/Carried)