5055 Santa Teresa Blvd

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, August 12, 2008

CLOSED SESSION – 6:00 p.m.

OPEN SESSION – 7:00 p.m.

MINUTES

I. CALL TO ORDER

The meeting was called to order by Mark Dover at 6:00 p.m.

1. Roll Call

Trustees: Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Laura Perry, Tom Breen

2. Recess to closed session

The Board recessed to closed session at 6:00 p.m.

II. OPEN SESSION 7:00 p.m.

1. Call to Order

The meeting was called to order by Mark Dover at 7:02 p.m.

2. Roll Call

Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Tom Breen, Laura Perry, Andrew Williams

Dr. Steven M. Kinsella, Superintendent/President

Joe Keeler, Vice President of Administrative Services

Dr. Victor S. Krimsley, Interim Vice President of Instruction

Diana Seelie, Professional Support Staff

Suzanne Bulle, Recording Secretary

Others in Attendance: Teresa Ilasin, Pilar Conaway, Nancy Bailey, Brian Spohr, Rachel Perez, Anne, Richard Alfaro, Susan Cheu, Susan Alonzo, Ana Hipol, Judy Rodriguez, Jan Bernstein Chargin, Ron Hannon, Stan Botto, Johanna Stewart, Fran Lopez, Robin Egbert

3. Pledge of Allegiance

Trustee Smith led the pledge of allegiance.

4. Report of any action taken in closed session

The Board voted unanimously for the resignation of a classified employee who was offered a severance package. MSC (Breen/Robinson)

5. Consent Agenda

MSC (Perry/Smith) unanimously carried to approve consent agenda.

7. Approval of Agenda

MSC (Perry/Williams) unanimously carried to approve agenda.

8. Comments from the Public - This is a time for the public to address the Board

None

9. Officers' Reports

(a) Vice Presidents

Joe reported that the renovation of Parking Lot E is near completion. Thomas Kincaid is downsizing and offered the college office furniture, equipment, and art supplies. Staff visited the warehouse in Gilroy, selected various items, and delivered them to the college. The college also submitted a request for additional items if they are still available. Joe thanked Trustee Perry for providing the information to obtain the equipment and supplies. Trustee Perry requested a letter to be sent from the Board to Thomas Kincaid for the donation.

John reported that registration is continuing; the second GECA class started
Aug. 11 with 147 students (freshmen/sophomores).

Vic acknowledged Jan Chargin for the article in the Gilroy Business Focus promoting the Business Technology Program. Vic, John, and instructional administrators participated in a Department Chairs’ retreat in July to review class scheduling, facilities use, general education requirements, and offsite campuses.

(b) College President

Steve reported that state budget status has not changed. Community colleges are scheduled to receive COLA of 2.4% and growth revenue. The probability of COLA is unlikely, but for growth the college has $450,000 in the budget. The deficit is $300,000, approximately 1% of the operating budget. At this point there is no recommendation to eliminate the deficit, but the college will continue to watch expenditures. There is opportunity for additional revenue through growth. Fiscal year 2008-09 remains good, with more concern for 2009-10. The college still has 10% reserve and the health benefits remain funded.

Erin thanked Vic for coordinating the department chair retreat, reported that elections will take place in the fall for new officers.

(d) Professional Support Staff

Diana reported that the second tentative agreement was presented to the membership and unanimously accepted.

(e) Student Representative

Student Trustee Williams reported that the ASB has planned a welcome back week the first week in September and a flyer has been distributed. The ASB will meet tomorrow to plan activities.

(f) Board Member Comments

Trustee Robinson announced Trustees Dover and Breen would begin a new term as a result of running unopposed this election year. Trustee Perry acknowledged Neal Andrade, coach for the Community Education baseball camp, and other staff for a job well done with the program. Feedback from other parents was very positive.

(g) Board President

No report

(h) Board Committee Reports

Trustee Breen reported that the Board Ad hoc Athletic Committee met to review recruiting efforts and future plans for facility improvements.

Information/Staff Reports

(a) Recognition of the Employee of the Month

July - Leah Halper, faculty

August - Pablo Balancio, professional support staff

Nomination comments will be presented at the September board meeting.

(b) Gavilan College Leadership Institute Projects

Steve reported that managers/supervisors and confidential staff participated in the Gavilan College Leadership Institute and were asked to develop projects. This is presented at the request of the Board.

Trustee Breen noted his admiration for staff who developed the projects in addition to their job responsibilities. This enhances the long-term health of the institution by improving services. Trustee Washington asked that some or all of the aspects of each project be implemented to show appreciation for the work done on the projects. Steve indicated that the next step for staff would be to add the projects into unit plans and submit with budget requests. The Board will look at project as part of the strategic plan. Student Trustee Williams noted the support from ASB for the Student Life Coordinator position.

Trustee Child thanked staff and noted the creativity, quality of thinking, expertise, leadership and the camaraderie of staff.

Provided for information, yield 3.57%

(d) Retiree Health Benefit Trust Investment Portfolio Status as of June 30, 2008

Provided for information, book value $5.3 million; a second actuarial study by Human Resources is in process.

(e) Measure E Bond Quarterly Financial Status Report

Provided for information

III. ACTION ITEMS

1. Old Business

(a) Proposal for Reduced Rates for Child Development Center

MSC (Perry/Smith) unanimously carried to approve the proposal for reduced rates for the child development center.

(b) Professional Services Agreement with S. E. Emick Consulting Services

MSC (Perry/Breen) unanimously carried to approve professional services agreement with S.E. Emick Consulting Services. Student Trustee Williams noted that the ASB hopes to work with the vendor to keep costs down for students, for activities sponsored by the ASB, and accept coupons from students. Student Trustee Williams noted that a vote is taking place without a menu and price list.

2. New Business

(a) Ratify Submission of an Urban Service Area Modification Application to the City of Gilroy

MSC (Perry/Breen) unanimously carried to ratify submission of an Urban Service Area Modification Application to the City of Gilroy.

(b) Budget Adjustments

MSC (Smith/Child) unanimously carried to approve budget adjustments.

MSC (Child/Smith) unanimously carried to approve emergency final project proposal, Resolution No. 898 on a roll call vote. Joe indicated that the college is asking the state to look at revamping the water system, including drilling 1-3 test wells. It is a chance to get money from the state, if approved and if funds are available..

(d) Golf Course Lease Extension

MSC (Robinson/Perry) unanimously carried to approve golf course lease extension.

Joe reported that the golf course would retain the income and maintain the grounds. It would still be open to the public. Trustees Smith and Dover expressed appreciation for the administration working with golf course to continue to provide services to the public and classes for students.

(e) Various Capital Project Change Orders

MSC (Child/Williams) unanimously carried to approve various capital project change orders.

(f) BFGC Architect Planners, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAAs)

MSC (Washington/Smith) unanimously carried to approve BFGC Architect Planners, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAAs).

(g) Changes to Agreement with CSEA

MSC (Smith/Robinson) unanimously carried to approve changes to agreement with CSEA.

IV. CLOSING ITEMS

1. The next regularly scheduled Board meeting is September 9, 2008, Gavilan College, Student Center, North/South Lounges.

2. The meeting was adjourned at 7:36 p.m.

*Roll Call Vote

MSC (Motion/Second/Carried)