GAVILAN JOINT COMMUNITY COLLEGE
DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, July 8, 2008
CLOSED SESSION – 6:00 p.m.
OPEN SESSION – 7:00 p.m.
MINUTES
I.
CALL TO ORDER
The
meeting was called to order by Mark Dover at 6:00 p.m.
1. Roll Call
Trustees: Mark Dover, Deb Smith, Elvira Robinson,
Leonard Washington, Kent Child, Laura Perry, Tom Breen
2. Recess to closed session
The
Board recessed to closed session at 6:00 p.m.
II.
OPEN SESSION
1.
Call
to Order
The meeting was
called to order by Mark Dover at 7:05 p.m.
2. Roll Call
Mark Dover, Deb Smith, Elvira
Robinson, Leonard Washington, Kent Child, Tom Breen, Laura Perry, Andrew
Williams
Dr.
Steven M. Kinsella, Superintendent/President
Joe
Keeler, Vice President of Administrative Services
Dr.
Victor S. Krimsley, Interim Vice President of Instruction
Rosie
Armstrong, Professional Support Staff
Suzanne
Bulle, Recording Secretary
Others in Attendance: Susan Alonzo, Teresa Ilasin, Pilar
Conaway, Denise Apuzzo, Jan Chargin, Sherrean Carr, Fran Lopez, Susan Sweeney,
Ali Arid, Don Santana, Fran Lozano, Larry Cope, Susan Valenta, Hannah Kempis
3. Pledge of Allegiance
Trustee Robinson led the pledge of allegiance.
4. Report of any action taken in closed
session
No action taken in closed session
5. Consent Agenda
MSC (Breen/Robinson) unanimous to approve consent agenda.
7. Approval of Agenda
MSC (Perry/Child) unanimous to approve agenda.
8. Comments from the Public - This is a
time for the public to address the Board
None
9. Officers' Reports
(a)
Vice
Presidents
Joe reported a new telephone system has been installed and thanked
Mimi and the MIS staff for a smooth transition.
The college financial information has been added to the Banner
system. Joe acknowledged Susan Cheu and
the Business Office staff for a job well done.
Vic reported that summer school is
going well.
(b)
College
President
Steve reported that it has been quiet
at the state level regarding the budget.
There is a proposal for a partial COLA to community colleges and to fund
a portion of growth. Steve introduced
Denise Apuzzo, Gavilan staff member, who is working on the alumni
database. Denise is also a member of the
GUSD Board of Trustees.
(c)
Academic
Senate
No representative
(d)
Professional Support Staff
Rosie
reported that CSEA met on June 24 to vote on the tentative 2008-2011 contract
and it was voted down. CSEA and the Administration are currently meeting to
craft a new tentative contract for 2008-2011.
CSEA hopes to be voting soon on a new tentative contract.
(e)
Student Representative
Student
Trustee Williams introduced Hannah Kempis, ASB President.
(f) Board
Member Comments
Trustee
Trustee Breen reported that board
members toured the Measure E projects and good progress has been made on the
projects.
Trustee Child was impressed with the
participation, camaraderie, and creativity of the Gavilan College Leadership
class. Trustee Child acknowledged the
contribution of outstanding faculty member, Xochi Candelaria, who is leaving
(g) Board
President
No report
(h)
Board
Committee Reports
None
(a) Recognition of the Employee of the Month
Information was presented for employees of the month -
May and June.
(b) Preparing
Steve introduced Larry Cope, President/CEO, Gilroy Economic Development
Corporation, and Susan Valenta, President/CEO, Gilroy Chamber of Commerce. Susan expressed appreciation for the services
provided to the community by
Trustee Robinson thanked Susan and Larry for the information.
(c) Proposal for Reduced Rates for
Steve reported that part of the Gavilan College Leadership
Institute training was to develop proposals to improve the college. Steve reported that the proposal presented
for information is a product of one of the teams from the leadership class. The project is viable and could be implemented
quickly. Steve introduced the team
members, Susan Alonzo, Teresa Ilasin, and Pilar Conaway. Susan reported that the team focused on a
plan to market the child development center and provide a discount for employees. The proposal provides employees (full-time
and part-time permanent) a 50% discount for child care during actual hours
worked on otherwise unfilled child care spaces. Students would still have
priority for child care. Steve noted
that this allows the college to fill the excess capacity that currently exits
with no increase in costs and an increase in revenue. This item will be presented for action at the
August board meeting.
(d) Monthly Financial Report
Provided for information
III. ACTION
ITEMS
1.
New Business
(a) Compensation
for Unrepresented Employee
MSC (Robinson/Perry) unanimous
to approve compensation for unrepresented employee.
(b) Professional
Services Agreement with the Law Firm of Bingham, McCutchen, LLP
MSC (Perry/Child) unanimous to
approve professional services agreement with the law firm of Bingham,
McCutchen, LLP. Steve stated that the
specialized legal services are needed to respond to legal questions regarding
the CEQA process in
(c)
MSC (Perry/Breen) unanimous to
approve the Child Development Center Contract Number CPRE-8368, Program Type:
State Preschool, Project Number: 43-6947-00-8, Resolution No. 896, on a roll
call vote.
(d)
MSC (Williams/Perry) unanimous
to approve the Child Development Center Contract Number CCTR-8407 Program Type:
General Child Care & Development Programs, Project Number: 43-6947-00-8,
Resolution No. 897, on a roll call vote.
(e) Proposal
for Food Services Lease Agreement
MSC
(Breen/Perry) Student Trustee voted no, Trustee Smith voted no, 6 ayes to
approve entering into a food services lease agreement with Fresh & Natural,
Inc.
Joe reported that there were
two responses to a Request for Proposal (RFP), Gavilan Café and Fresh and
Natural, Inc. The administration is
recommending that the board allow the college to enter into an agreement with
Fresh and Natural, Inc. Student Trustee Williams
stated a concern from students regarding a cost increase of 25-30% and would like
to ask the vendor to keep prices down. Student
Trustee Williams would like students to be informed before semester opens that there
will be an increase in food costs. Trustee
Ali Arid,
Jan Chargin noted that the recommendation
presented was from the administration not from the committee. Jan stated that the committee, for a number
of reasons was unable to make a recommendation.
A number of committee members had concerns about prices for students, at
the same time the RFP had been written to include the payment to PG&E. The committee was unable to reconcile the
two. Jan stated that she volunteered for
the committee when she heard the call for representatives through her
constituent group at a Supervisors/Confidentials meeting. Rosie Armstrong stated she had heard about
the RFP through CSEA, President’s Council, and an email or a meeting soliciting
members for input.
Steve stated that the faculty
is appointed through the Academic Senate to committees. Joe noted that the
Heath/Safety/Facilities/Grounds committee, which has representatives from each
constituent group, began discussions regarding this in February. Joe asked for volunteers in February, March,
April, and May. A lot of people
expressed an interest, but did not show up.
This was presented to President’s Council. Steve stated that there was competitive RFP
process, a structured legal bid process with certain provisions in the RFP that
each contractor had to respond to, one of them being a $50,000 capital
improvement project commitment, a second to pay for all electrical costs and a
couple of obligations to make payments to the ASB. Two bidders came forward,
one agreed to conditions, the other, Gavilan Café, decided not to agree to the
provisions. The financial analysis indicates
the recommended bidder is offering about $100,000 over five years, more than
what the second bidder is offering.
Fresh and Natural meets every one of the requirements; it is an
established business and has operations in several different colleges. It is a responsible bid that provides the
best opportunity for the District and students.
Steve stated that agendas are posted three days prior to board meeting
and the RFP was submitted to anyone who was interested, every bidder had the
same condition, every bidder was offered the same opportunity. Information on responses is pubic record.
(f) Personnel Actions: Classified Job Descriptions and
Salary Placements
MSC (Perry/Smith) unanimous to
approve personnel actions for classified job descriptions and salary
placements. Joe noted that the same
process was used for an earlier classification study. CSEA approved changes.
(g) Budget
Adjustments
MSC (Perry/Breen) unanimous to
approve budget adjustments.
(h) Bid for Humanities, Art and Music Buildings’
Modernization Project
MSC (Smith/Perry) unanimous to approve bid for
Humanities, Art and Music buildings’ modernization project.
(i)
BFGC Architect
Planners, Inc. (BFGC) Amendment to the Master Planning Agreement and Various
Project Assignment Amendments (PAA)
MSC (Washington/Child) unanimous to approve BFGC Architect
Planners, Inc. (BFGC) amendment to the Master Planning Agreement and various
project assignment amendments (PAA).
(j)
Various Capital
Project Change Orders
MSC (Child/Robinson) unanimous to approve various
capital project change orders.
IV. CLOSING ITEMS
1.
The
next regularly scheduled Board meeting is August 12, 2008,
2.
The
meeting was adjourned at 8:13 p.m.
*Roll Call
Vote
MSC
(Motion/Second/Carried)