GAVILAN JOINT COMMUNITY COLLEGE
DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, July 10, 2007
CLOSED SESSION –
MINUTES
I.
CALL TO ORDER
The
meeting was called to order by Mark Dover at 6:01 p.m.
1. Roll Call
Trustees: Mark Dover, Laura Perry, Elvira Robinson,
Leonard Washington, Kent Child, Tom Breen
2. Recess to closed session
The
Board recessed to closed session at 6:01 p.m.
II.
OPEN SESSION
1.
Call
to Order
The meeting was
called to order by Mark Dover at 7:00 p.m.
2.
Roll
Call
Mark Dover, Laura Perry, Elvira
Robinson, Leonard Washington, Kent Child, Tom Breen, Mark Dover
Dr.
Steven M. Kinsella, President Rosie Armstrong,
Professional Support Staff
Joe
Keeler, Vice President of Administrative Services Erin
Crook, Academic Senate
John
Pruitt, Vice President of Student Services
Suzanne
Bulle, Recording Secretary
Others in Attendance: Susan Alonzo, Johanna Stewart,
Matt Escover, Fran Lopez, Sherrean Carr
Jan
Chargin
3.
Pledge
of Allegiance
Trustee Perry led
the pledge of allegiance.
4.
Report
of any action taken in closed session
No action taken in closed session
5.
Consent
Agenda
MSC (Child/Perry)
to approve the consent agenda.
6. Approval of Agenda
MSC (Perry/Breen)
to approve the agenda.
7. Comments from the Public - This is a
time for the public to address the Board
None
8.Officers' Reports
(a)
Vice
Presidents
John Pruitt acknowledged the work of the Catalog Committee
and thanked Cindy Starr for her efforts in the publication of the catalog. Summer enrollment is up 10 headcount.
Joe Keeler parking lot project is on
schedule.
(b)
College
President
Steve reported that the colleges’ accreditation
has been reaffirmed. A progress report will
need to done on recommendation #1. Three
elements have been identified created in the recommendation dealing with
program review, evaluation, and planning.
One missing link was the IEC reports to unit plans for budget
requests. Changes will be made to Administrative
Procedures 4020; a budget request form will be created, as well as flow charts
to assist everyone in understanding the process. A special meetings will need to be scheduled (President’s
Council, IEC, Accreditation Task Force) since most staff are not on campus. This will be presented as a first reading to
the Board in September, for action in October.
Commission representatives will follow up with a visit to the campus in
October.
State budget is not complete, however,
based on what we know right now the college will move all summer enrollment
into the current fiscal year, approximately 250 FTES. This will be removed from the budget in
2007-08. One time funds are gone due to decline in state revenue.
(c)
Academic
Senate
(d)
Professional Support Staff
Rosie
reported that staff is participating in the Gilroy Garlic Festival to raise
funds for scholarships.
(e)
Student Representative
No
report
(f) Board
Member Comments
Trustee Breen requested that the
computers, scheduled for surplus disposal, be donated to the Hollister Youth
Alliance, of which he is a board member.
The non profit organization provides services to children at low cost
housing projects in Hollister. Gavilan
was able to provide 6 computers. Trustee
Breen thanked Joe Keeler for his assistance.
(g) Board
President
No
report
No reports
10. Information/Staff Reports
(a) Report on Dissertation Research-Dr. Matt
Escover, Adjunct Faculty Member
Dr. Escover acknowledged the level of cooperation from
(b) Status of Measure E. Projects and Available
Funding
Steve
reported that this will be presented to the Citizens’ Oversight Committee. The College will pursue additional funding
for a student center bond. Joe reported
that the first phase of the campus lighting should be completed by August 29, Sycamore
Lane lighting is complete, second phase is scheduled for next summer, which
will include the parking lot by the tennis courts including grading road that
winds up to gym, phase three is exterior lighting around each building.
(c) Revised State
Department of Education, Child Development Division, Summary of Findings,
Contract Monitoring Review for Fiscal Year 2006-2007 on the two contracted
programs – CCTR and CPRE
Sherrean reported that the state department visited
the campus a couple of months ago and in a follow up visit noted the College is
in compliance.
(d) Program
Self-Evaluation Annual Reports for CCTR (Campus Program) and CPRE (State
Preschool)
Provided as information
III. ACTION
ITEMS
1.
New Business
(a)
MSC (Perry/Breen) to approve
child development contract, Resolution No. 882, on a roll call vote (6 ayes, 0
nos, 1 absent).
(b)
MSC (Breen/Child) to approve child
development contract, Resolution No. 883, on a roll call vote (6 ayes, 0 nos, 1
absent).
(c) Budget
Adjustments
MSC (Perry/Child) to approve
budget adjustments.
(d) Bid
for Measure E Science Buildings Modernization Project
MSC (Robinson/Washington) to
approve bid for Measure E science buildings modernization project.
(e) Bid
for Measure E Occupational
MSC (Child/Washington) to
approve bid for Measure E occupational education building modernization
project.
(f) Bid
for Measure E Relocation Services
MSC (Breen/Perry) to approve bid
for Measure E relocation services.
(g) Contract
to Provide Academic Furniture and Related Furnishings, Resolution No. 884
MSC (Robinson/Perry) to
approve contract and Resolution No. 884 on a roll call vote (6 ayes, 0 nos, 1
absent).
(h) BFGC Architect Planners, Inc. (BFGC) Amendment to
Master Planning Agreement and Amendment to Science Building Complex Project
Assignment Amendments PAA
MSC (Breen/Perry) to approve amendments to master
planning agreement and science building complex project assignment.
(i) Agreements for
Division of State Architect (DSA) Inspection Services for the Measure E Science
Buildings Modernization, and Phase I Site Improvement Projects
MSC (Perry/Washington) to approve agreements for
Division of State Architect (DSA) inspection services for the Measure E science
buildings modernization and phase I site improvement projects.
(j) Capital
Project Change Order Request
MSC (Perry/Child) to approve capital
project change order request.
(k) Notice
of Completion for Infrastructure Project
MSC (Robinson/Child) to approve notice
of completion for infrastructure project. Joe reported that there were no
accidents reported on this project.
IV. CLOSING ITEMS
1.
The
next regularly scheduled Board meeting is August 14, 2007,
2.
The
meeting was adjourned at 7:38 p.m.
*Roll Call
Vote
MSC
(Motion/Second/Carried)