GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, June 10, 2008

CLOSED SESSION – 5:30 p.m.   

OPEN SESSION – 7:00 p.m.

 

MINUTES

 

I.         CALL TO ORDER

      The meeting was called to order by Mark Dover at 5:38 p.m.

1.      Roll Call

Trustees:  Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Laura Perry, Tom Breen

 

2.      Recess to closed session

      The Board recessed to closed session at 5:38 p.m.

 

II.       OPEN SESSION 7:00 p.m.

1.      Call to Order

      The meeting was called to order by Mark Dover at 7:03 p.m.

 

2.      Oath of Office – Student Trustee

Trustee Dover administered the oath of office to Andrew Williams.

 

3.      Roll Call

Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Tom Breen, Laura Perry, Andrew Williams

 

      Dr. Steven M. Kinsella, Superintendent/President    

      Joe Keeler, Vice President of Admin. Services         

      John Pruitt, Vice President of Student Services

     

      Diana Seelie, Professional Support Staff

      Erin Crook, Academic Senate

 

      Suzanne Bulle, Recording Secretary

 

Others in Attendance: Susan Alonzo, Fran Lozano, Carol McEwan, Rosie Armstrong

     

4.      Pledge of Allegiance

Trustee Washington led the pledge of allegiance.

 

5.      Report of any action taken in closed session

No action taken in closed session

 

6.      Consent Agenda

MSC (Perry/Breen) to approve consent agenda.

 

7.      Approval of Agenda

MSC (Robinson/Perry) to approve agenda.

 

8.      Comments from the Public - This is a time for the public to address the Board

None

 

9.      Officers' Reports

 

(a)   Vice Presidents

Joe reported that MIS, in one day, moved the servers.  The network was down on Friday up and running on Monday.  MIS will move this weekend to the OE building, as well as the public safety department.  Renovation has begun in parking Lot G (by the gym).  The goal is to complete work by the first day of school.  The telephone system will be down July 5-7 in order to install the new telephone system.  Staff will be moving from the portables back to the science building the first week in August; staff from art humanities and music buildings will be moving to the portables the second or third week in August.

 

John reported that graduation went well and thanked Grace Cardinalli, maintenance, custodial, and media services for the success of the commencement activities.  Summer school begins June 16; enrolment is up 26% over the same time last year.

 

(b)   College President

Steve reported that the college would add classes and sections in demand depending on the availability of faculty and facilities.  The college may be adding resources to ensure we meet the needs of students.  Enrollment drives the load capacity ratio, which means funding for construction.

 

(c)   Academic Senate

Erin reported that the senate continues to meet during summer setting goals for next year.  The Basic Skills Committee attended a two-day conference in Redwood City.

 

(d) Professional Support Staff

      Diana reported that Diane Sousa was nominated as CSEA Employee of the Month, negotiations with the District are moving toward mutual goals and hope to have a contract at the next meeting.  Diana will be attending the CSEA Conference in Las Vegas, August 3-7.

 

            (e) Student Representative

      Student Trustee Williams reported the ASB conducted a retreat on May 28, reviewed bylaws with new officers and will continue to follow up on projects that were started last semester, purchasing tables, bird netting for pigeons, and posting signs in smoke free areas.  ASB is planning to be on campus the first week of summer school and will be issuing new ASB cards to those students affected by the computer problem.

 

 (f) Board Member Comments

Trustee Smith attended the Staff Recognition and acknowledged the committee for a nice event; acknowledged the master of ceremonies, John Pruitt; congratulated Ron Hannon on the birth of his son.

 

 

Trustee Robinson noted that graduation went well.

Trustees Breen and Child noted commencement activities were well done.  Trustee Child enjoyed the staff recognition dinner.

 

(g)  Board President

Trustee Dover noted a great job on graduation ceremony.

 

(h)   Board Committee Reports

None

 

  1. Information/Staff Reports

      (a)  Recognition of the Employee of the Month

Steve reported that President’s Council met today and selected the following staff:

Dave Phillips, MIS Assistant Director, May

Maribel Galvez, Evening Secretary, June

More information about the employees will be provided at the July board meeting.

 

(b)   Child Development Center Annual Self Review FY 2007-08

Trustee Dover acknowledged Susan Alonzo’s work on the amount of paper work required by the state for the self-review and pointed out the 98% return on surveys from parents.  Trustee Child complimented Susan on the strength of the program and the comments from parents about how much the children enjoy coming to the center.

     

(c)   Monthly Financial Report

Provided for information

 

(d)   Santa Clara County Treasurer’s Report

Joe reported a yield of 3.9% as of March 31, 2008.

 

III.   ACTION ITEMS

1.      New Business

            (a)  Curriculum

                  MSC (Perry/Smith) to approve the curriculum with an addendum to include the application for approval, credit or noncredit apprenticeship program, carpenter apprentice.

                                               

            (b)  Agreement with Carpenters Training Committee

                  MSC (Perry/Williams) to approve the agreement with the Carpenters Training Committee; Steve thanked Sherrean for the work done over 2 years to bring the program to the college.

 

            (c)  Request to Waive Board Policy 7310 Nepotism

                  MSC (Perry/Breen) to approve request to waive Board Policy 7310 Nepotism.

 

            (d)  Subordination Request Relating to Bonds Issued by the Redevelopment Agency of the City of Hollister for the Hollister Community Development Project

                  MSC (Child/Washington) to approve the subordination request relating to bonds issued by the Redevelopment Agency of the City of Hollister for the Hollister Community Development Project.

                 

(e)   Amendment to Contract with David J. Powers & Associates, Inc. – Coyote Campus Plan Revisions and Updated EIR Schedule and Budget

MSC (Perry/Breen) to approve amendment to contract with David J. Powers & Associates, Inc. – Coyote Campus Plan Revisions and Updated EIR Schedule and Budget.

                                                                                   

            (f)   Compensation for Unrepresented Employees

                  MSC (Robinson/Child) to approve compensation for unrepresented employees.

 

            (g)  Changes to Agreement with GCFA

                  MSC (Child/Breen) to approve changes to agreement with GCFA.

 

(h)   Budget Adjustments

MSC (Breen/Robinson) to approve budget adjustments.

 

(i)      FY 2008-09 Tentative Budget

MSC (Smith/Williams) to approve FY 2008-09 tentative budget; Joe noted zero COLA and growth.  All assumptions are made before the state adopts the state budget.  The college will continue to work on eliminating the deficit and focus on stabilizing the FY 2008-09.  Trustee Child stated that he was proud and excited about the accomplishments by staff.  Trustee Dover acknowledged the leadership of Steve and Joe in keeping the budget stable.  Steve added for FY 2007-08 there was a $488,000 deficit (including one time money).  This deficit should be eliminated because of enrollment growth that was earned in 2007-08 but did not record.  We will make the adjustment before the year closes, which will bring the balance up to the $3.2 million again.  This budget does show a deficit, however by the time adjustments are made it is expected to be about $200,000 going into FY 2008-09.  A lot depends on the enrollment and what happens with other colleges.  As we move into the final budget we will be at a balanced budget or very close.

Student Trustee Williams stated a concern from students about meeting ADA concerns.  Joe stated that is available to attend student meetings to answer questions from students have questions about ADA access.  Anyone can call; email Joe or Jeff Gopp, Director of Facilities with questions or concerns about timelines, safety issues, etc.

 

(j)      Appropriations Limit for FY 2008-09, Resolution No. 895

MSC (Breen/Child) on a roll call vote to approve the appropriations limit for FY 2008-09, resolution no. 895.

 

(k)    Various Capital Project Change Orders

MSC (Child/Smith) to approve various capital project change orders.  Joe noted that change orders are still negotiated and are signed off after changes are resolved.

     

(l)      Five Year Capital Construction Plan; Final Project Proposal, Resolution No. 893; Initial Project Proposal, Resolution No. 894

MSC (Perry/Smith) on a roll call vote to approve the five year capital construction plan final project proposal, resolution no. 893 and initial project proposal, resolution no. 894.

 

 

IV.  CLOSING ITEMS

1.      The next regularly scheduled Board meeting is July 8, 2008, Gavilan College, Student Center, North/South Lounges.

 

2.      The meeting was adjourned at 7:38 p.m.

 

*Roll Call Vote

MSC (Motion/Second/Carried)