GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, May 8, 2007

CLOSED SESSION - 6:00 p.m.

OPEN SESSION - 7:00 p.m.

 

MINUTES

 

I.    CALL TO ORDER

      Meeting call to order at 6:00 p.m.

 

      1.   Roll Call

Trustees:  Mark Dover, Kent Child, Elvira Robinson, Tom Breen, Laura Perry, Leonard Washington, Deb Smith

 

      2.   Recess to closed session

            The Board recessed to closed session at 6:00 p.m.

 

II.    OPEN SESSION

      1.   Call to Order

Meeting called to order at 7:10 p.m.

 

      2.   Roll Call

Trustees: Mark Dover, Kent Child, Elvira Robinson, Tom Breen, Laura Perry, Leonard Washington, Deb Smith, Jesse Sandow, Student Trustee

 

Dr. Steven M. Kinsella, President                                           Diana Seelie, Professional Support Staff

Joe Keeler, Vice President, Administrative Services             Erin Crook, Academic Senate

John Pruitt, Vice President, Student Services                        Suzanne Bulle, Recording Secretary

Adrienne Akinsete, Vice President, Instruction

 

Others in Attendance: Robert G. Huenemann, Ruth Erickson, Johanna Stewart, Andy G., Susan Alonzo, Robert Golobic, Robert Golobic, Pauline Mifrud, Glen, Catherine Dabo, Rose Armstrong, Terry Newman, M. Bryant, Sue Parsons, Fran Lozano, Khydeeja Alam, Judy Rodriguez, Doug Emerson, Rachel Perez, Jaime De La Cruz, Gordon Machado, Bill Kiel, Mark Dickson, Ruben E. Lopez, Tim Holliday, Fran Lopez, Anne Ratto, Sherrean Carr, Ron Hannon, M. Gonzales, Jose Gonzales, John Ivancovich, Al S., Lori Woodle, Maria Alfaro, Xochi Candelaria

 

      3.   Pledge of Allegiance

            Trustee Perry led the pledge of allegiance.

     

      4.   Report of any action taken in closed session

            No action taken in closed session.

 

5.      Consent Agenda

MS (Washington/Sandow) unanimously carried to approve consent agenda.

           

6.      Approval of Agenda

MS (Perry/Child) unanimously carried to approve agenda.

 

 

7.   Comments from the Public – This is a time for the public to address the Board.

Steve Kinsella read a statement from Bernali Jose de Jesus and noted that he will follow up with community member.

                       

8.   Special Action Item - Ratify Agreement for the Purchase of Real Property for Hollister Campus Project, Resolution No. 877

      MS (Robinson/Smith) unanimously carried to approve resolution no. 877 on a roll call vote
(6 ayes, 0 nos, 1 abstention (Trustee Breen). 

     

      Steve reviewed history of property acquisition and noted that a full copy of the purchase and sale agreement is available upon request. Trustee Breen has not participated in discussions due to a conflict of interest.

 

      Robert Huenemann, Harbern Way property owner, Venture Estates Mutual Water Co., distributed a property diagram and thanked Steve for the information he provided. Property owners are asking the college to work with the owners in obtaining a connection to the Sunnyslope Company Water District.

 

      Pat Loe, 26 Nash Road, Hollister, noted that she has worked on traffic issues in the community for over 20 years and asked the Board to do a full CEQA review before making a decision.  Concerns:  traffic, water problems, and environmental issues.

 

      Doug Emerson, Hollister City Council, thanked Board for listening to the community on the original proposal of the airport property.  Concerns:  traffic impact, asked the Board not to vote tonight but appoint a task force of college officials and community members to analyze the constraints and mitigation issues.

 

      Ruth Erickson, community advocate, stated she was glad the Board changed its mind about the airport property.  Concerns: traffic at Fairview and Airline Highway, the east and west of Fairview projects not mentioned, noted fact sheet left out that aviation classes will continue at the airport.

 

      Gordon Machado, distributed map. Concerns: better location (north or south) closer to core of town, pollution.

 

      Tim Foley, County Superintendent of Schools, San Benito County, spoke in support of the property acquisition, stated that the San Benito High School District owns property in the same area, presents unique opportunities for the San Benito School District and it stands ready to work with college.

 

      Bill Kiel, resident, Harbern Way, stated he was interested in getting Sunnyslope water.

 

      Tony Ruiz, Concerns: Cost for traffic issues, smog, not providing for use of bicycles, location, noted there is a movement to do away with minimum acreage for schools.

 

      Ruben Lopez, San Juan Bautista resident, Concerns: needs of San Juan and Aromas have not been considered, no meetings in San Juan to discuss transportation of students, suggested a campus between San Juan and Hollister, build up (more than one story) to utilize space, consider property on San Benito before Union Road, close to future YMCA and high school, can share facilities, asked board members to keep San Juan community in mind.

 

      Mark Dixon, President, Sunnyslope Water Company, Harbern Way resident, Concerns:  would like property closer to downtown.

 

      Jaime DeLaCruz, Concerns:  would like more input from community, build on west side or downtown, regardless of decision he will support decision.

 

      Greg Swett, Paicines resident, Concerns: need to consider the Vision San Benito process; most of the input was the proximity of the college, transportation, traffic issues, will force growth to the south.

 

      Kathy Ruiz, Hollister resident, Concerns:  College can save money working in cooperation with the library and performing arts.

 

      Bernali Jose de Jesus, student, Concerns: not thinking of what students need especially transportation, more bus routes, and car pools.

     

      John Ivancovich, Question: asked if a study was done to see where students come from, Steve indicated that the information could be provided, does agreement allow college to abandon site if other site is better, Jeff Kuhn, special counsel with Lozano Smith, stated there is a 6 month due diligence period (conducting studies including environmental), if the property is not suitable for campus or issues cannot be suitably mitigated, the District can terminate the agreement and cancel escrow without penalty.  Concerns: students served better by another location, campus on west side of town would have advantages, asked the Board to consider socio economic impact.

 

      Trustee Child, Board Site Acquisition Subcommittee, stated that the subcommittee is aware of the issues presented and has worked to address the issues.  The Board needs to satisfy the reasonable consensus of the residents of the district and the community college system guidelines, which is dictated by the legislature.  Traffic will be an issue wherever the college is built.  This site is the most viable and the price cannot be negotiated in a public forum.

 

      Trustee Perry – Board Site Acquisition Subcommittee, stated that the Board looked at all available properties, including smaller lots with the possibility of combining properties, and were unable to find anything that would work.  The Board is pleased with the site and did as much as legally possible in the public setting.  The Board is looking forward to community input for the design of the campus.

 

      Trustee Robinson, Board Site Acquisition Subcommittee, thanked everyone for attending and indicated that the Board has done its best in reviewing properties.

 

      Student Trustee Sandow thanked the community for its patience during the process.

 

      John Jennings, Vice President, Interstate Water Co. and a resident of Harbern Way, Concerns: would like to be involved in the 6 month due diligence process, hoping to install a pipeline in the next 1-2 years, asked that the college keep the company in mind during the process.

 

      Al Simentus, community member, stated this is the best site; Fairview Road will be the bypass of the future in Hollister; the long term asset will be beneficial to Hollister.

 

9.   Special Action Item - Approve Professional Services Agreement with Steinberg Architects

MS (Sandow/Smith) unanimously carried to approve professional services agreement with Steinberg Architects.

Ernie Yamane, presented information on the process.  It is important to ensure involvement of the community, need outreach plan, identify stakeholders in the community, cultural, business groups, invite those who attended tonight’s meeting, student participation, communicate via emails different technology, can reach into the high schools easier, if group here locally the best way, can adjust dates, Trustee Child will not be site specific, important to decide what kind of programs needed or wanted, intercollegiate athletics, Jan slide on web site

           

10.  Officers’ Reports

John Pruitt reported that registration is going well for summer and fall.  Assessments for the Early College High School applicants will take place at Gavilan on Saturday. The selection committee (Gavilan College faculty member, GUSD Middle School Counselor, and Administrator) will meet next week. Approximately 100 people attended the open forum at Solorsano Middle School.  

 

Vice Presidents

Joe reported that the Board Budget Committee is meeting next week.  A planned PG& E shut off (gas, water, and electricity) will be May 26-28 and June 2-3.  The Community Education department will conduct CPR and defibrillator training in the summer.

 

Steve announced that two awards were received by Gavilan College from the Community College Public Relations Organization for the Community Education Schedule of Classes (1st place) and a 2nd place award for the college web site.

 

Academic Senate

Erin reported that faculty is immersed in final exams and program reviews.  A resolution was passed to form a committee that will be working with departments on learning outcomes.  There is a need for a coordinator, for which release time has been approved.  A committee has been established to address part-time faculty non contract issues.

 

Professional Support Staff

Diana Seelie announced that Rosie Armstrong will be the second classified representative on President’s Council and will also be attending board meetings.

 

Student Representative

Student Trustee Sandow announced the results of the ASB election:  Diana Alfaro, President, Student Trustee Tim Holliday, Elliot Rodriguez, VP of Athletics, Merri Bryant, VP of Campus Clubs, Merrissa Bentley, VP of Events and Activities.

 

   Board Member Comments

Trustee Breen attended the Puente Ceremony and acknowledged the 10 years of service of Judy Rodriguez.

 

Trustee Robinson acknowledged Xochi Candelaria for her work with Puente and wished her well during her upcoming leave.  The Latino Advisory Committee met last night; staff provided updates from EOP&S, Puente, TRIO, MESA and CAHSEE.  A MESA student shared her experience at Gavilan College.

 

Trustees Smith and Washington participated in the Big Sur Marathon with Gavilan College staff.

 

Board President

            Trustee Dover thanked staff for participating in interviews for the President’s evaluation.

 

11.  Board Committee Reports

Trustee Breen reported that the Facilities Subcommittee met on April 30.  The facilities proposal was presented; lighting should be completed in summer.  The proposal is available to anyone who wants to review; looking at signage and color schemes to unify; the college received $300,000 for maintenance upgrades, $250,000 for theater and athletic fields.

     

12.  Information/Staff Reports

(a)    Curriculum

For information

 

(b)  Summary of Findings for the Contract Monitoring Review Fiscal Year 2006-2007 for State Contracts - CCTR and CPRE

      For information     

 

      (c)  Community Education Schedule of Classes - Summer 2007

Terry reported that 5 sport camps were added for summer.  Trustees Smith and Perry thanked Terry and Rosie for a job well done.

 

      (d)  Santa Clara County Treasury Investment Portfolio Status as of 3/31/07

For information

 

(e)  Retiree Health Benefit Trust Investment Portfolio Status as of 3/31/07

Joe reported that over $3 million has been accumulated towards the total liability of $4.8 million.

 

(f)   Measure E Bond Quarterly Financial Status Report

      For information

 

III.      ACTION ITEMS

1.   Old Business

(a)  Administrative Reorganization

MS (Sandow/Perry) unanimously carried to approve administrative reorganization.

 

      2.   New Business

(a)  Student Trustee Rights and Privileges

      MS (Sandow/Child) unanimously carried to approve student trustee rights and privileges.

 

(b)   Implementation Grant Agreement Renewal, Gavilan Joint Community College District, Gilroy Early College Academy and the Foundation for California Community Colleges

MS (Washington/Perry) unanimously carried to approve implementation of grant agreement renewal.

 

(c)  Exemption of Enrollment Fees for Special Part-Time High School (Concurrent) Students

      MS (Breen/Smith) unanimously carried to approve exemption of enrollment fees for special part-time high school (concurrent) students.  

     

(d)   Ratify Honorary Degree

MS (Robinson/Child) unanimously carried to ratify honorary degree to Assembly Member John Laird.

                 

 

(e)  Amendment to the Agreement with the Gavilan Joint Community College District and the Gavilan College Educational Foundation

MS (Child/Robinson) unanimously carried to approve amendment to the agreement with the Gavilan Joint Community College District and the Gavilan College Educational Foundation.   Over $1.2 million has been raised in 3 years.  Trustee Child acknowledged that the Foundation is doing an excellent job.

 

            (f)   Updated Gavilan College Safety Manual

MS (Child/Smith) unanimously carried to approve updated Gavilan College Safety Manual.  Joe reported that this is updated every 2 years and thanked John Pruitt and staff for the addition of section on assisting the emotionally distressed student. Trustee Smith suggested providing a copy of page 18 (Assisting the Emotionally Distressed Student) emergency resource contact list to all departments and posting in classrooms. Trustee Child suggested adding a copy to all faculty class rosters and commented that the booklet was well done.  Joe noted that Ana Hipol is working on getting stickers with emergency numbers for telephones.

 

            (g)  Budget Adjustments

      MS (Breen/Perry) unanimously carried to approve budget adjustments.

 

(h)  Quarterly Financial Status Report - CCFS 311 Q

      MS (Child/Smith) unanimously carried to approve quarterly financial status report.

 

(i)   Kitchell Project Assignment Amendment (PAA) Occupational Education Building

MS (Washington/Breen) unanimously carried to approve Kitchell project assignment amendment for occupational education building.

 

(j)   BFGC Architect Planners, Inc. (BFGC) Project Assignment Amendments’ (PAA’s) Revisions

MS (Perry/Smith) unanimously carried to approve BFGC Architect Planners, Inc. project assignment amendments revisions.

 

IV.  CLOSING ITEMS

1.The next regularly scheduled Board meeting is June 12, 2007, Gavilan College, Student Center, North/South Lounges.

2.Meeting adjourned 9:14 p.m.