Trustee Ottmar stated that the financial master must support this plan, keep funding element in the process

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, April 10, 2007

CLOSED SESSION - 6:00 p.m.

OPEN SESSION - 7:00 p.m.

MINUTES

I. CALL TO ORDER

Meeting call to order at 6:00 p.m.

1. Roll Call

Trustees: Mark Dover, Kent Child, Elvira Robinson, Leonard Washington, Deb Smith, Laura Perry

2. Recess to closed session

The Board recessed to closed session at 6:00 p.m.

II. OPEN SESSION

1. Call to Order

Meeting called to order at 7:05p.m.

2. Roll Call

Trustees: Mark Dover, Kent Child, Elvira Robinson, Leonard Washington, Deb Smith, Laura Perry

Dr. Steven M. Kinsella, President Diana Seelie, Professional Support Staff

Adrienne Akinsete, Vice President, Instruction Erin Crook, Academic Senate

John Pruitt, Vice President, Student Services Suzanne Bulle, Recording Secretary

Others in Attendance: Shairon Williams, Pilar Conaway, Teresa Ilasin

3. Pledge of Allegiance

Trustee Smith led the pledge of allegiance.

4. Report of any action taken in closed session

No action taken in closed session.

5. Consent Agenda

MS (Perry/Smith) unanimously carried to approve consent agenda as corrected.

6. Approval of Agenda

MS (Smith/Robinson) unanimously carried to approve agenda.

Comments from the Public – This is a time for the public to address the Board.

None

8. Officers’ Reports

Vice Presidents

John reported that the schedule for summer/fall is scheduled to go to print next week.

College President

Steve distributed copies of the Office of Civil Rights report regarding the possible disparity between men and women’s sports. The only area identified that the college needed to continue to make progress in was facilities for women athletes. Part of the problem was the contract with the City of Gilroy for the soccer and softball facilities and the college was not able to offer the exclusive use of the facilities to women athletes. The college has terminated the agreement with the City of Gilroy. Steve reported that he will be participating on a follow up accreditation visit to the College of the Redwoods. We will have a better idea on the state budget when the revised budget comes in May.

Academic Senate

No report

Professional Support Staff

Diana reported that Rose Rodriguez and Robin Rude are retiring.

Student Representative

No student representative

Board Member Comments

Trustee Child expressed appreciation for the years of service from Robin Rude, attended the San Benito County Joint Boards of Trustees meeting where three former Gavilan adjunct faculty where presented with Teacher of the Year awards.

Trustee Robinson reported that the Latino Advisory Committee met on April 9 and is scheduled to meet again on May 7.

Trustee Smith acknowledged the Human Resources staff in the audience.

Trustee Perry reported that Steve is a member on two Morgan Hill Chamber committees, Government Review and Education, and acknowledged the articles written by Steve in the Chamber publication.

Board President

Steve reported that he attended the Commission on Athletics conference where Susan Dodd received the COA SCOPE award.

9. Board Committee Reports

None

10. Recognitions

Steve presented certificates of commendation to Shairon Zingsheim, Pilar Conaway, Teresa Ilasin, and Joe Keeler as the administrator of the department. Steve also acknowledged the Disability Resource Center staff and John Pruitt as the administrator of the department.

11. Information/Staff Reports

(a) Curriculum

For information

(b) Administrative Reorganization

Steve reported that this is the first reading for the Board. Discussions on the process have been taking place with the Academic Senate and President’s Council since January. There may be additional comments submitted. Trustee Child noted that the position of the athletic director (Administrator) supports the rational for what is now being proposed. Trustee Washington asked for clarification of the language from Title V. Steve stated that the first section applies to new positions; the second section indicates that it is not a new position.

Steve reported that until the Coyote Valley environmental impact report (EIR) is clear the college is not able to do much with the land. A mitigation plan, which was part of the purchase and sale agreement, is in process. A site map was done for schematic purposes for the EIR report and the overall layout design can be changed.

(d) Update on Board Goals

Steve reported that more discussions on how the college will operate in a multiple college setting would continue in the fall. Trustee Smith suggested that the college look at using the administrative training, for current and future administrators, offered through Community Education. Trustee Washington asked about adding academic balance to #4, a.

(e) Accountability Reporting for the Community Colleges (ARCC)

Steve reviewed the report.

III. ACTION ITEMS

1. New Business

(a) Professional Services Agreement with the McCallum Group

MS (Washington/Perry) unanimously carried to approve professional services agreement. Steve stated that the college does not anticipate using the group beyond one year. Strategy #7 has been added to initiate discussion related to educational programs.

(b) Update to the Strategic Plan 2007-2012

MS (Washington/Child) unanimously carried to approve update to the strategic plan.

MS (Perry/Robinson) unanimously carried to approve one-time funding allocation, general purpose. Steve noted in making his recommendations (page 1 and 2) he considered whether the item requested had no other funding and if there were other funding resources.

(d) Revision to Technology Master Plan

MS (Perry/Smith) unanimously carried to approve the revision to the technology master plan.

(e) Disposition of Surplus Property

MS (Perry/Robinson) unanimously carried to dispose of surplus property.

(f) Budget Adjustments

MS (Smith/Washington) unanimously carried to approve budget adjustments.

(g) Interim Housing Phase I Change Order No. 1 Mobile Modular, Resolution No. 871

MS (Perry/Child) unanimously carried to approve resolution no. 871 on a roll call vote
(6 ayes, 0 nos, 1 absent).

(h) Interim Housing Phase I Change Order No. 1 Meadows Construction Services, Inc., Resolution No. 872

MS (Perry/Smith) unanimously carried to approve resolution no. 872 on a roll call vote
(6 ayes, 0 nos, 1 absent).

(i) Interim Housing Phase II Change Order No. 1 Mobile Modular, Resolution No. 873

MS (Perry/Child) unanimously carried to approve resolution no. 873 on a roll call vote
(6 ayes, 0 nos, 1 absent).

(j) Interim Housing Phase II Change Order No. 1 McGuire & Hester, Resolution No. 874

MS (Perry/Smith) unanimously carried to approve resolution no. 874 on a roll call vote
(6 ayes, 0 nos, 1 absent).

(k) Site Demolition Project Occupational Education Building Change Order No. 1 Randazzo Enterprises, Inc., Resolution No. 875

MS (Perry/Robinson) unanimously carried to approve resolution no. 875 on a roll call vote
(6 ayes, 0 nos, 1 absent). Steve reported that the architects have discovered a trace fault. The DSA is requiring that the college dig a trench to confirm the finding. If there is one under the building the college may move up on the list for state funding.

(l) Acceptance of Site Demolition Project, Occupational Education Building, Resolution No. 876

MS (Smith/Perry) unanimously carried to approve resolution no. 876 on a roll call vote
(6 ayes, 0 nos, 1 absent).

(m) Kitchell Project Assignment Amendment (PAA) - Theater Remodel (Rooms 127 and 130) Project

MS (Perry/Smith) unanimously carried to approve Kitchell project assignment amendment.

(n) BFGC Project Assignment Amendment (PAA) - Theater Remodel (Rooms 127 and 130) Project

MS (Washington/Perry) unanimously carried to approve BFGC project assignment amendment.

IV. CLOSING ITEMS

1.The next regularly scheduled Board meeting is May 8, 2007, City Council Chambers, Hollister.

2.Meeting adjourned 8:05 p.m.