GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, March 14, 2006

COMMITTEE OF THE WHOLE - 5:00 p.m.

CLOSED SESSION – 6:00 p.m.

OPEN SESSION – 7:00 p.m.

MINUTES

I. CALL TO ORDER

Meeting called to order at 5:09 p.m.

1. Roll Call

Trustees: Elvira Robinson, Kent Child, Laura Perry, Deb Smith

Others attending: Jan Chargin

II. COMMITTEE OF THE WHOLE

1. Discussion Item

Formation of San Benito County Site Acquisition Subcommittee

Communication with the Public

Community Forums

Public Opinion Survey

Three meetings will be scheduled over the next 3 months to obtain additional information. Notice will be sent out to organizations and community members who have attended the two meetings regarding the San Benito site acquisition. Trustee Robinson reported that there were community members at the San Benito County Board of Supervisors board meeting who are opposed to the proposed site. Steve indicated that the due diligence process could take about 150 days and the ideal would be to conduct the 3 meetings in that time frame. One of the meetings will provide the opportunity for those who have property for sale to present the information to the subcommittee. The Hart property is still available in a different configuration. The San Benito High School District has property available, intersection of Airline Highway and Best Road, across from Ridgemark. A 99 acre parcel is available at Airline Highway and Fairview Road. The airport site should be reviewed with more scrutiny. Community members would like Gavilan College to conduct meetings in Hollister. The San Benito County Board of Supervisors expressed an interest in having a full campus. Steve recommended that the Board study every piece of property to see if it is viable. Mr. Gimelli is aware of what is going on and is accessible for ongoing discussions. Steve indicated that the College should be looking for no less than 80 acres, anything less would need to be justified to the State and would put the College at a disadvantage for construction funds. Steve will coordinate a discussion with the City of Hollister, which will be open to the public.

The questions for a public opinion survey should be completed in 1-2 weeks and will be distributed to the subcommittee. The consultants have received all articles published regarding the issues. The College will then conduct a telephone public opinion survey over a weekend (15 min.). The results of the survey will be sent to the Board of Trustees and to the San Benito County Board of Supervisors.

The next meeting of the Board of Supervisors is March 28 and this issue will be on the on the agenda. Steve will present dates of next meetings of subcommittee and begin publicizing. A recommendation was made to place this item on the City Council agenda.

The next meetings will be scheduled the last week of April and the week before graduation (May 26) in Hollister. Trustee Smith would like to get information out to parents of school age children and conduct a meeting at the high school.

Committee of the Whole adjourned 6:11 p.m.

2. Recess to closed session

The Board recessed to closed session at 6:18 p.m.

Roll call: Tom Breen, Kent Child, Leonard Washington, Deb Smith, Elvira Robinson, Mark Dover, Laura Perry

III. OPEN SESSION

1. Call to Order

Meeting called to order at 7:20 p.m.

2. Roll Call

Trustees: Tom Breen, Deb Smith, Elvira Robinson, Leonard Washington, Mark Dover, Kent Child, Laura Perry, Jesse Sandow, Student Trustee

Dr. Steven M. Kinsella, President Jane Edberg, Faculty Senate

Suzanne Bulle, Recording Secretary Diana Seelie, Professional Support Staff

Others in Attendance: Fran Lopez, Anne Ratto, Ron Hannon, Susan Alonzo, Russ Danielson, Rachel Perez, Jan Chargin, Ed Laverone, Fran Lozano, Fabio Gonzalez, Rudy

3. Pledge of Allegiance

Trustee Child led the pledge of allegiance.

4. Report of any action taken in closed session

No action taken in closed session.

5. Approval of Consent Agenda

MS (Sandow/Dover) unanimously carried to approve the consent agenda.

6. Approval of Agenda

Trustee Washington referred to Item m and proposed an amendment as per the education code, an emergency action item, Vice President of instruction and Student Services. MS (Perry/Dover) unanimously carried to approve the agenda as amended.

7. Comments from the Public – This is a time for the public to address the Board.

Russ Danielson, Chair, Citizens’ Oversight Committee, reported that the committee met on Feb. 27 provided a brief overview of items discussed. Action was taken to approve the audit report and the final Annual Report, with updated financial information. The report will be sent to the community in April. Comments will be forwarded to committee members via the Public Information Office. The next meeting is May 15.

8. Officers’ Reports

Vice Presidents

Jane Harmon reported that Natalie Juarez and Katie Day are inputting data for the 16-week calendar. The second draft of the schedule has been reviewed may go out by the end of the week. Several committees will review accreditation documents and discussions are taking place on swing space options for renovation projects.

Joe reported that several meetings are scheduled on Friday regarding renovation, including a forum for all staff. Trustee Breen has arranged a meeting with a reporter to provide information on renovation projects. Web services for adding and dropping classes will take place in the summer with full web registration beginning in the fall.

College President’s Report

Steve introduced Fabio Gonzalez, Director of TRIO and Vice President, advisory board, El Portal Leadership Academy. Rudy Rodriguez, President, advisory board for the El Portal Leadership Academy invited everyone to attend the first annual Cesar Chavez Breakfast on March 30, 7:00 a.m. in Gilroy. Rita Medina Chavez will be the keynote speaker as well as students.

Steve reported that he would have a recommendation to the Board on the Early College High School Program in April. This will go back to the Academic Senate on March 24 and continue through the shared governance process.

Academic Senate

No report

Professional Support Staff

No report

Student Representative

Student Trustee Sandow reported that the ASB is hosting a appreciation lunch for ASB representatives on March 21-22, planning events for El Grito, Cesar Chavez, and GavFEST.

Board Member Comments

Trustee Smith thanked Ken Berry, Gavilan College Educational Foundation, and sponsors for the coordination of the fundraising event at CordeValle event.

Trustee Perry acknowledged Ken Berry and the Foundation Board for the event at CordeValle, acknowledged another successful Bach to Blues program and would like to get have the program presented in Morgan Hill, thanked Mr. & Mrs. Marques, Sr. for hosting a reception at their home.

Trustee Child acknowledged the funds raised ($26,000) from the Foundation event, congratulated Dr. Marietta Segal on her retirement and thanked her for 27 years of service to Gavilan College, acknowledged change in college newspaper, The Gavilan Press, and conveyed a job well done to staff.

Trustee Robinson reported that the Latino Advisory Committee met March 13 to continue discussion about services provided by the College. The committee will meet again in June.

Board President

Trustee Breen acknowledged the success of the Gavilan College Educational Foundation fundraiser at CordeValle.

9. Board Committee Reports

None

10. Information/Staff Reports

(a) Curriculum

Jane reported that the first Biotechnology lab skills course, the first of three, would be online within the next year, noted courses for noncredit and math for science and learning communities.

(b) Sabbatical Leave Request

Jane Edberg thanked the Board for approving her sabbatical leave. Jane reported that she developed a digitized database with 14,000 images and has initiated an ongoing exchange with other colleagues at various colleges. Steve thanked Jane for her report and welcomed her back to the College.

(c) Limitation of Tickets for Graduates

Jane reported that this issue was raised from the Fire Marshall that the College was in violation of the capacity of the gymnasium during graduation last year. The Graduation Committee is recommending that students would be limited to 4 guest tickets that will be distributed when students can pick up their gowns at the Bookstore. The Committee is also developing a process for unused tickets.

III. ACTION ITEMS

1. New Business

(a) Affirm Intent to Acquire Full Campus - San Benito County

MS (Robinson/Smith) unanimously carried to affirm intention to acquire full campus in San Benito County.

(b) Formation of the San Benito County Site Acquisition Subcommittee

Steve reported that this item was a result of a community meeting and request by the Board; the subcommittee of four members will require separate public disclosure and to list discussion items only, action items will be reserved for the full board only. MS (Child/Robinson) unanimously carried to approve the formation of the San Benito County Site Acquisition Subcommittee.

(c) Memorandum of Understanding Between San Benito County Water District, City of Hollister, City of San Juan Bautista, San Benito County Office of Education, Gavilan Joint Community College, Continuity of Government, and the County of San Benito for a Countywide GIS Project

MS (Child/Dover) unanimously carried to approve memorandum of understanding.

(d) Agreement by and Between The County of Santa Clara and Gavilan College for Education Courses for the County Justice Training Program

Trustee Breen acknowledged Captain Ed Laverone, Sheriff’s department. Steve reported that this was proposed as a result of discussions with Sheriff Laurie Smith. There is a separate agreement with South Bay Regional Public Safety Training Consortium to allow for this training. MS (Perry/Sandow) unanimously carried to approve agreement.

(e) CCCT Board Election-2006

Nominations: Paul Fong, Anita Grier, Rebecca Garcia, Mary Anne Rooney, Marcia Zableckis, Carolyn Batiste, Isabel Barreras

MS (Perry/Dover) nominations closed.

(f) Sale of Surplus Personal Property

Trustee Dover requested that the funds be earmarked for the softball program, specifically to replace the homerun fence on the softball field. MS (Smith/Child) unanimously carried to approve sale of surplus property.

(g) Approval to Certify the Appointment of Representatives to Joint Powers Authority for Liability and Property Protection, Resolution No. 850

MS (Smith/Dover) unanimously carried to approve resolution No. 850, on a roll call vote.

(h) Approval to Certify the Appointment of Representatives to Joint Powers Authority for Self-Funded Workers’ Compensation Insurance, Resolution No. 851

MS (Child/Robinson) unanimously carried to approve resolution No. 851, on a roll call vote.

(i) Approval to Certify the Appointment of Representatives to Joint Powers Authority for Retiree Health Benefit Program, Resolution No. 852

MS (Washington/Dover) unanimously carried to approve resolution No. 852, on a roll call vote.

(j) Approval to Certify the Appointment of Representatives to Joint Powers Authority for Establishing, Operating, and Maintaining Public safety Training, Resolution No. 853

MS (Robinson/Smith) unanimously carried to approve resolution No. 853, on a roll call vote.

(k) Budget Adjustments

MS (Sandow/Smith) unanimously carried to approve budget adjustments.

(l) Elimination of Associate Dean, Business Development Job Description and Reinstatement of Director, Small Business Development Center Job Description

MS (Dover/Washington) unanimously carried to approve elimination of Associate Dean, Business Development Job Description and Reinstatement of Director, Small Business Development Center Job Description, on a roll call vote.

(m) Notice of Intent to Dismiss Employee, Associate Dean, Business Development, Resolution No. 854

There is a possibility that the position, Associate Dean, Business Development, could be split back from one Vice President to two Vice Presidents. MS (Smith/Sandow) unanimously carried to approve the notice of intent to dismiss employee, Associate Dean, Business Development, resolution No. 854, to include Vice President for Instruction and Student Services, on a roll call vote.

(n) Possible Discontinuation of Program and an Administrative Employee at the Small Business Development Center, Resolution No. 855

MS (Dover/Perry) unanimously carried to approve resolution No. 855, on a roll call vote.

IV. CLOSING ITEMS

1.The next regularly scheduled Board meeting is April 11, 2006, Gavilan College, Student Center, North/South Lounges.

2.Meeting adjourned 8:10 p.m.