GAVILAN JOINT COMMUNITY COLLEGE
DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, March 11, 2008
CLOSED SESSION – 6:00 p.m. OPEN SESSION – 7:00 p.m.
MINUTES
I.
CALL TO ORDER
Meeting called to order by Mark Dover at 6:00 p.m.
1.
Roll Call
Trustees: Mark Dover, Deb Smith, Elvira Robinson,
Leonard Washington, Kent Child, Laura Perry, Tom Breen
2.
Recess to closed
session
The
Board recessed to closed session at 6:00 p.m.
II.
OPEN SESSION 7:00 p.m.
1.
Call
to Order
Meeting called to
order by Mark Dover at 7:07 p.m.
2.
Roll
Call
Leonard Washington, Deb Smith, Mark
Dover, Tom Breen, Kent Child, Elvira Robinson,
Laura Perry, Andrew Williams
Dr. Steven Kinsella, Superintendent/President
Dr. Victor S. Krimsley, Interim Vice
President of Instructional Services
John Pruitt, Vice President of
Student Services
Joe Keeler, Vice President of
Administrative Services
Erin Crook, Academic Senate
Diana Seelie, Professional Support
Staff
Angie Oropeza, Recording Secretary
Others in Attendance: Bob Huenemamm, Tim Holliday, Anne Ratto, Fran
Lopez, Ron Hannon, Sherrean Carr, Susan
Alonzo, Fran Lozano, Connie Campos, Lidia Filice, Bonnie Donovan,
Carol McEwan
3.
Pledge
of Allegiance
Trustee Robinson
led the pledge of allegiance.
4.
Report
of any action taken in closed session
Trustee
·
MSC
(Washington/Robinson) unanimous, not to renew the contract of the Interim
Director Bio-Science/Technology.
·
MSC
(Smith/Perry) unanimous, to approve a short-term agreement with Dr. Victor
Krimsley effective on or about April 8, 2008 to serve as Acting President in
the absence of the Superintendent/President.
The agreement is expected to be in effect for three to six weeks but may
be shortened or extended as the need arises.
The monthly rate of pay is $16,667 plus a monthly business/automobile
allowance of $450.
·
MSC
(Perry/Breen) unanimous, to approve a short-term employment agreement with Frances
Lopez effective on or about April 8, 2008 to serve as Acting Vice President of
Instructional Services. The agreement is
expected to be in effect for three to six weeks but may be shortened or
extended as the need arises. The monthly
rate of pay is $10,817 plus a monthly business/automobile allowance of $450.
Copies of each agreement are available to the public upon
request.
5.
Ratify Public
Employee Appointment – Acting Superintendent/President
MSC
(LPerry/Robinson), unanimous, to ratify the appointment of Dr. Victor S.
Krimsley as acting Superintendent/President
6.
Ratify Public
Employee Appointment – Acting Vice President of Instruction
MSC
(Perry/Robinson) unanimous, to ratify the appointment of Frances Lopez as
acting Vice President of Instructional Services
7.
Consent
Agenda
MSC (Perry/Washington) unanimous, to approve the consent
agenda
8. Approval of Agenda
MSC
(Breen/Robinson) unanimous, to approve agenda
Bob Huenemamm
asked to be heard after the report on the Fairview Corners.
10. Officers' Reports
(a)
Vice
Presidents
John Pruitt reported that the second incoming freshman class has been finalized for the Early College High School. He acknowledged the work by the staff as they develop the schedule with Banner.
Vic Krimsley reported that changes
are needed in Board policies in response to the Title 5 changes made by the
Board of Governors. The revisions are
going through the shared governance process and will be placed on an upcoming
Board agenda. We are also working on
curriculum changes in response to Title 5 changes. We can no longer offer a liberal studies
degree in IGETC or CSU breadth. We now
need to have a major or an area of emphasis for an Associate Degree. That curriculum will also be placed on an
upcoming Board agenda. Candice Whitney
has been hired as the new Basic Skills Project Director. Vic Krimsley acknowledged Fran Lozano and
John Pruitt for their leadership in developing the basic skills program. The College hosted a reception to kick off
the joint Gavilan/Hartnell Title 5 grant. He acknowledged Sherrean Carr, Vic Robinson,
and ShukChun Au-Yeung for their work on
the grant.
(b)
College
President
Steve Kinsella reported that the
Gavilan College Educational Foundation held its annual fundraiser on March 1
and raised $47,000. The funds will be
used for student scholarships. Bach to
Blues was a sell-out success.
(c)
Academic
Senate
Erin
Crook reported that faculty is working to get in compliance with Title 5 and on
updating unit plan progress.
Kaye
Bedell, Secretary Debbie Klein, and Treasurer Ellen Venable.
(d)
Professional
Support Staff
No
report
(e)
Student
Representative
Student Trustee Williams reported
that ASB is working on a campus no smoking policy. ASB is provided funding for the English
Department to invite two guest poets.
ASB provided funding for one faculty and seven students to attend a
writing conference in
(f) Board Member Comments
Trustee Child stated that it is a good change to the Liberal Arts associate degree. He thanked the staff working on the schedule with the new system.
Trustee Perry thanked everyone who worked on the successful Bach to Blues event.
Tom Breen thanked everyone who worked on the successful Educational Foundation fundraiser.
Trustee Robinson reported that a
very productive Latino Advisory Committee meeting was held last night. She thanked Dr. Kinsella for attending and
drafting a mission statement for the committee.
In addition to the needs and concerns of students, the committee is
connecting with community organizations.
A representative from the Latino Leadership Alliance from
Trustee Smith thanked Ron Hannon and
all those who worked on the successful Educational Foundation fundraiser. She thanked Maria Amirkhanian, Albert
Marques, and all those who coordinated Bach to Blues and the piano
competition. She has received good
feedback from the community.
(g) Board President
No
report
11. Board Committee Reports
No report
12. Information/Staff Reports
(a) Sabbatical Report(s)
Leah Halper thanked the
Board for granting her sabbatical. She
reported that service learning already
existed on campus before her sabbatical but she has worked to make it into a
more cohesive, organized program. She visited colleges and organizations and
talked to colleagues to learn about
best practices. She has signed up 25
community agencies and is working on more. She has set up a community needs assessment
and an advisory board. A meeting will be scheduled
to debrief on the three-class pilot. She
wrote a grant to the Gilroy Foundation to fund
training for faculty. A new AA degree is
being designed. There is a need to
identify someone to articulate
and coordinate community organization relationships. The Board thanked
her for an excellent job.
(b) Conceptual Site Plan,
Steven Kinsella reported that this
is included as an information item.
Meetings were held on three dates for input. The one proposed by most is option #2. Consultants have advised him to take highest
and most aggressive use for the property, which may or may not happen as
decided by the Board. It is better to
include it in the EIR and decide later.
The property is 136 acres and is being split with Dividend Homes,
approximately 80 acres for Gavilan and 56 for Dividend Homes. A notice of preparation is being developed to
notify agencies that the college has the intent of developing a draft EIR.
Bob Huenemamm stated that he would
like to remind the board that if the campus develops a closed water system, it
would be denying the best access to Sunnyslope water. A full intersection is planned on
(c) Accountability Reporting for
the Community Colleges 2008 (ARCC)
Steven Kinsella reported that this is included as an
information item. The college has
developed a response to the annual report.
It is in draft phase. Our
researcher has identified some concerns about the reported breakdown (ESL) and
is working on getting it corrected.
Trustee Child noted for correction that the second paragraph on the
second page of the agenda item indicates that we exceeded the peer group for
each of the six categories; we actually exceeded 5 of the 7.
(d) Update on State Budget and
Development of the College’s Tentative Budget
Steven Kinsella reported that there would be a
property tax shortfall. We get a portion
of our funding from property taxes. The
state locks in the projected property tax but it was over projected. If the collection is lower than the
projection, the colleges have to absorb the shortfall. Our enrollment is up by 300 FTE in the
fall. If we receive funding for it, it
will be approximately $1.1 million, which will be enough to balance the 2008-09
budget, and gives us an increase in our
fund balance for 2007-08. This may be
revised as additional information is received from the state.
(e) Public Hearing on Draft
Environmental Impact Report – March 13, 2008
Steven Kinsella reported
that this is presented as additional information for the public hearing scheduled on March 13, 2008.
(f) Amendment to Board Policy
1200 District Mission – First Reading
Steven Kinsella reported that a change to Board policy
requires two readings and this is presented as
an information item. The Strategic
Planning Committee reviewed and revised the mission statement and the strategic
plan. Both have gone through the shared
governance process. Comments from the Accreditation
Commission about adding emphasis on student learning have been
incorporated. Trustee Child gave his
suggested rewrite to the president .
(g) Santa Clara County Treasury
Investment Portfolio Status as of December 31, 2007
Joe Keeler reported that
this is the quarterly report normally submitted to the board.
(h) Month Financial Report
Joe
Keeler reported that this is a comparison of the actual from a certain time
period to the budget.
III. ACTION
ITEMS
1.
New Business
(a) Eliminate Title of Athletic Director and Replace with
the Title, Dean of Physical Education and Athletics
MSC
(Breen/Smith) unanimous, to approve the elimination of the Title of Athletic
Director and Replace with the
Title, Dean of Physical Education and Athletics
(b) Curriculum
MSC (Smith/Child) unanimous, to approve the
curriculum; Vic Krimsley acknowledged Susan Dodd, Bonnie Donovan, and the
committee for their work.
(c) Sabbatical Leave Request(s)
MSC
(Washington/Smith) unanimous, to approve the two sabbatical leave requests
(d) Strategic Plan for FY 2008-2012
MSC
(Perry/Breen) unanimous, to approve the strategic plan for FY 2008-2012;
Trustee Child suggested that the last sentence of
Strategy 1 new #6 should read “and” instead of “or”.
* (e) Request
for and Consent to Consolidation of Election, Resolution No. 891
MSC (Child/Robinson) Student Trustee voted affirmative
unanimous, to approve the request for and consent to consolidation of election,
Resolution No. 891 on a roll call vote.
(f) Professional
Services Agreement for Legal Services with Fagen, Friedman and Fulfrost, LLP
MSC (Perry/Child) unanimous, to
approve the professional services agreement for legal services with Fagen,
Friedman and Fulfrost, LLP
(g) Professional
Services Agreement with the McCallum Group for Legislative Advocacy Services
MSC (Smith/Child) unanimous, to
approve the professional services agreement with the McCallum Group for
legislative advocacy services.
(h) CSEA/District
Contract Proposal (“Sunshine”)
MSC (Child/Breen) unanimous, to
approve the CSEA/District Contract Proposal (“Sunshine”)
(i) GCFA/District
Contract Proposal (“Sunshine”)
MSC (Robinson/Williams) unanimous,
to approve the revised GCFA/District contract proposal (“Sunshine”)
(j) Academic
Calendar FY 2009-2010
Joe Keeler asked the Board to
consider approving this academic calendar with the understanding that when the
tentative agreement with GCFA is reached, minor changes may be
incorporated.
MSC (Perry/Smith) unanimous, to
approve academic calendar FY 2009-2010; Trustee Child suggested adding a line
clarifying that May 29 is the last day of the semester.
(k) Budget
Adjustments
MSC (Perry/Child) unanimous, to
approve the budget adjustments
(l) Various
Capital Project Change Orders
MSC (Williams/Smith)
unanimous, to approve the various capital project change orders
IV. CLOSING ITEMS
1.
The
next regularly scheduled Board meeting is April 8, 2008, Gavilan College,
Student Center, North Lounge.
2.
Adjournment
The meeting was adjourned at 8:08: p.m.
*Roll Call
Vote
MSC
(motion/second/carried)