GAVILAN JOINT COMMUNITY COLLEGE
DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, March 10, 2009
CLOSED SESSION – 6:00 p.m. OPEN SESSION – 7:00 p.m.
MINUTES
I.
CALL TO ORDER 6:00 p.m.
The meeting was
called to order by Deb Smith at 6:00 p.m.
1. Roll Call
Trustees: Laura Perry, Elvira Robinson, Mark Dover,
Kent Child, Tom Breen, Deb Smith
2. Recess to closed session
The
Board recessed to closed session at 6:00 p.m.
II.
OPEN SESSION 7:00 p.m.
1.
Call
to Order
The meeting was
called to order by Deb Smith at 7:00 p.m.
2.
Oath
of Office – Student Trustee
Trustee Smith administered the oath
of office to Jovana McGraw and welcomed her as the Student Trustee.
3.
Roll
Call
Laura Perry, Elvira Robinson, Mark
Dover, Kent Child, Tom Breen, Mike Davenport, Deb Smith, Jovana McGraw
Dr. Victor S. Krimsley, Interim Vice
President of Instructional Services
Rachel Perez, Acting Vice President
of Student Services
Dr. Debbie Klein, Academic Senate
President
Rosie Armstrong, Professional
Support Staff
Angie Oropeza, Recording Secretary
Others in Attendance: Anne Ratto, Sherrean Carr, Michelle Lopez,
Diane Stone, Terry Newman, Shairon
Zingsheim, Jan Bernstein-Chargin, Fran Lozano, Bill Thayer, John Shupe
4.
Pledge
of Allegiance
Trustee Breen led the pledge of
allegiance.
5.
Report
of any action taken in closed session
Trustee Smith reported no action was
taken in closed session.
6.
Consent
Agenda
It was MSC (L.Perry/M.Dover) unanimously carried to ADD the
following to item (a) of the Consent Agenda:
Strategic Planning Retreat Notes, January 31, 2009.
(a)
Minutes,
2/10/09
(b)
Personnel
Actions
(c)
Warrants
and Electronic Transfers Drawn on District Funds
(d)
Ratification
of Agreements
6. Approval of Agenda
MSC (L.Perry/M.Dover) unanimously carried to approve the consent agenda.
No Comments
8.Officers' Reports
(a)
Vice
Presidents
Rachel
Perez reported that she spoke with John Pruitt.
He is currently going through treatment,
and it is going well. He welcomes
communication from everyone. The Career Day
held in February was a
success. The focus was on careers in the
service learning project, where
students do community service in addition to the academic program. Approximately 30 businesses and agencies and 300 students participated,
including the GECA students. All the Student Services programs are currently
going through the IEC (Institutional Effectiveness Committee). They have
been gathering, reviewing, analyzing, and interpreting data to write the self reports.
(b)
College
President
Dr.
Victor Krimsley reported that Steve Kinsella and Joe Keeler are conducting an
accreditation visit at a community
college in southern
(c)
Academic
Senate
Dr. Debbie
Klein reported that faculty are continuing to work on PLOs (Program Learning Outcomes) and SLOs (Student Learning
Outcomes) as required by accreditation.
The March 6 planning day
was a success; the day produced concrete results in the form of unit plans, PLO
assessment plans, and input on
the strategic plan. The Senate will solicit
feedback on the day from all
departments to determine if a similar day should be built into the academic
calendar. The
(d)
Professional
Support Staff
Rosie
Armstrong reported that CSEA met on February 18 to install officers. She thanked those who attended. She
recognized employee of the month, Michelle Lopez.
(e)
Student
Representative
Student
Trustee Jovana McGraw reported that ASB is excited about the new advisor, Michael
Giovannini, and the extended hours,
but will miss Johanna Stewart. They are
continuing to recruit new members for
the Senate, and will celebrate St. Patrick’s Day and International Women’s Month. April is Rape Awareness
Month, and Community Solutions will be on campus for a day. Students will
help in planning graduation. They will join
De Anza for the March Rescue, and they
will be taking petitions for students fighting for education costs not to go up.
Students will present a smoking proposal at the next meeting of the Health
and Safety Committee. Students are now able to purchase ASB cards
on Banner. Student Trustee McGraw stated that she has been in ASB for
a year, has attended several leadership and other
types of conferences, serves on other committees, and is majoring in child
psychology.
(f)
Board
Member Comments
Trustee
Tom Breen – The Hollister Lady Haybalers won the Division Basketball
Championship. Today they are playing in the NORCAL Championship
against
March
26.
Trustee
Kent Child – He attended the Bach to Blues concert. It was a great event and he is pleased with
the great caliber of faculty talent. Congratulations to Maria Amirkhanian for a
wonderful performance, and to the music program. The new
Trustee Elvira Robinson – She attended the LULAC meeting on
Saturday and reported on how well
Trustee Laura Perry – She attended the Bach to Blues
concert and noted that she is proud of the talent at
Trustee
Mike Davenport – He attended the Silicon Valley Leadership Group. John Garamendi gave a presentation regarding the current state and
his ideas for the future of education in
(g)
Board
President
Trustee
Deb Smith – She will not be able to attend the Joint Board of Trustees
meeting sponsored by
(h)
Board
Committee Reports
Trustee
Smith reported that the Board Community Education Subcommittee met today. She thanked
the Board members who are assisting in writing descriptions of all the
subcommittees.
9. Information/Staff Reports
(a) Recognition of the Employee of the Month
Rachel Perez thanked Michelle Lopez for her
assistance in setting up the Non-Credit Program from the beginning, for her strong organizational skills, her
positive and motivating spirit, and her unwavering
commitment to the community and the college.
Michelle shares in the success of
the program. Trustee Smith presented an
award to Michelle Lopez on behalf of the Board of Trustees.
(b) Student Profile Report Spring 2009
Rachel Perez reviewed the spring 2009 Student Profile
Report. There are some differences because
of coding, reporting, or data entry with Banner. Highlights include: current enrollment is approximately 6,700
students, total seat count is 19,000 which is an 18% increase from last year, ethnic distribution is
similar to previous semesters, the proportion of male students is slightly
higher than previous years, there was a slight decrease in those that were 60
years of age, the bulk of enrollment (60%) is still during the day. Non-Credit students are generally older, more
Hispanic, and more female than the overall population. The Non-Credit student headcount is approximately 3,700, of those,
approximately 1,500 are older adult, 1,400 are adult basic education, and
700-800 are online students.
(c) Building Name Changes
Jan Bernstein Chargin reported that as building
renovation is taking place, some of the functions of the buildings have
changed. The goal for the fall semester
is to have the correct functional name consistent with signage, campus maps,
schedule, and catalog. A timeline was
developed to meet the goal. Building
names were chosen by the primary users, although anyone can use the buildings.
(d) Research on Multi-College District Organization
Jan
Bernstein-Chargin reported that she did research on multi-college district
organization as part of the
work for her Masters in Public Policy. She
distributed her PowerPoint presentation and
surveys. Her goals included identifying
issues involved in transition from a single-campus to a multi-campus district and identifying policy and
organizational approaches in use at other districts
to address these issues. Her conclusions
included: the level of centralization
chosen at the outset can have a big
impact on student options in the future, decentralization can facilitate competition among campuses
within the district, standardization can facilitate student mobility and cooperation within the
district, the specific characteristics of the Gavilan District should drive which elements
are standardized. Next steps include
taking the survey results back to
campus, following up with other colleges for more information, and analyzing
options. She is available for those who would like additional
information.
(e)
Sherrean Carr reported that this review is conducted
every three years to make sure the college is in compliance.
(f) Contract and Community Education Annual Report
Trustee
Smith reported that the Community Education Board Subcommittee met and reviewed
the report with Director, Terry
Newman today. Trustee Robinson asked about
Hollister offerings. Terry Newman reported that there are no
classes scheduled in Hollister because the
(g) Monthly Financial Report
Susan
Cheu reported that this is the monthly financial report as of February 15,
2009.
III. ACTION
ITEMS
1.
New Business
(a) Curriculum
MSC (L.Perry/M.Dover) unanimously carried to approve
with the following errors corrected (ESL 531: speaking skills and ESL 552: Advanced ESL Reading/Vocabulary). Date on summary corrected to March 9, 2009.
(b)
Project #43-6947-00-8
MSC (T.Breen/E.Robinson) unanimously
carried to approve the child development contract.
* (c) Bid
for Maintenance/Security Building Modernization Project, Resolution No. 905
MSC (L.Perry/M.Davenport)
unanimously carried to approve the bid for maintenance/security building
modernization project, Resolution No. 905 on a roll call vote. Bill Thayer of Thayer Construction stated that
they were the third bidder. The first
bidder was disqualified and Thayer Construction formally submitted a protest regarding
the second bidder due to inaccurate bid documents. Attorney John Shupe stated that the errors in
the documents are not substantial and are capable of being waived by the
District. The recommendation is to deny
the bid protest.
IV. CLOSING ITEMS
1.
The
next regularly scheduled Board meeting is April 14, 2009 at
2.
Adjournment
at 8:05 p.m.
*Roll Call
Vote