Trustee Ottmar stated that the financial master must support this plan, keep funding element in the process

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, February 13, 2007

CLOSED SESSION - 6:00 p.m.

OPEN SESSION - 7:00 p.m.

MINUTES

I. CALL TO ORDER

Meeting call to order at 6:00 p.m.

1. Roll Call

Trustees: Mark Dover, Kent Child, Elvira Robinson, Laura Perry, Leonard Washington, Tom Breen, Deb Smith

2. Recess to closed session

The Board recessed to closed session at 6:00 p.m.

II. OPEN SESSION

1. Call to Order

Meeting called to order at 7:00 p.m.

2. Roll Call

Trustees: Mark Dover, Kent Child, Elvira Robinson, Laura Perry, Leonard Washington, Tom Breen, Deb Smith, Jesse Sandow, Student Trustee

Dr. Steven M. Kinsella, President

Joe Keeler, Vice President, Administrative Services Diana Seelie, Professional Support Staff

Erin Crook, Academic Senate

Suzanne Bulle, Recording Secretary

Others in Attendance: Fran Lozano, Anne Ratto, Fran Lopez, Sherrean Carr

3. Pledge of Allegiance

Trustee Robinson led the pledge of allegiance.

4. Report of any action taken in closed session

No action taken in closed session.

5. Consent Agenda

MS (Perry/Child) unanimously carried to approve consent agenda.

6. Approval of Agenda

MS (Smith/Perry) unanimously carried to approve agenda.

Comments from the Public –

Maria Amirkhanian, faculty member, announced the Bach to Blues concert on March 9,
7:30 p.m., in the Theater, with a reception following the concert. Tickets are on sale at the college bookstore, Morgan Hill and Hollister campus sites, Booksmart in Morgan Hill, and Carole’s Hallmark in Gilroy.

8. Officers’ Reports

Vice Presidents

Adrienne reported that enrollment is up and the semester is off to a good start. The college is looking at strategic initiatives and developing unit plans.

Joe reported that there are (10) user groups working on several projects (library complex final project proposal for the state, Coyote Valley, the student center and theater) to obtain funding from the state.

College President’s Report

Steve reported that the Accreditation Team would be on the campus March 5-8; final exit report is scheduled for March 8, 2:00 p.m. Two open forums (afternoon and evening) are open to everyone. The self-study report is in circulation. Steve stated that a report is receiving a lot press, “Rules of the Game”, which discusses the performance and success of students. The annual report for community colleges will need a response in the next couple of months. The report shows that Gavilan College is above its peer group in six performance areas. The date for the progress of ESL is not valid so they are not reporting anything in that area at this time.

Academic Senate

Erin reported that the Senate has new officers and is working on new goals. Morale is good among faculty.

Professional Support Staff

No report

Student Representative

Student Trustee Sandow reported that the Pearl Alley Band provided music during the lunch hour; Science Alive was well attended on Feb. 10. Activities are scheduled tomorrow for Club Day and Healthy Relations Day.

Board Member Comments

Trustee Child acknowledged the retirements of Professional Support Staff and faculty, and wished them well.

Trustee Robinson reported that the Latino Advisory Committee met Feb. 13 and organizations will be submitting letters of support for the Noncredit Program. The web site is almost ready to go live and a student representative from LULAC would like to start a Young Adult Club at Gavilan College.

Trustee Smith recognized the retirees, in particular the Professional Support Staff that she, as a CSEA member, has worked with.

Trustee Perry thanked Steve for his participation at Leadership Morgan Hill Education Day. She received notes from community members pleased with the direction of college. Trustee Perry also attended the Morgan Hill Chamber Awards dinner.

Board President

Trustee Dover thanked retirees for their years of service to the college.

9. Board Committee Reports

The Athletic Committee met today and was provided an update on current issues and a report on the women’s athletic programs.

The Facilities Committee met on Jan. 16 and reviewed the status of Measure E projects and the process to salvage the water tank. The Tanaka Group presented an evaluation on the landscaping project. A specific list will be coming back to Board, with lighting as the first priority the parking lots.

The Community Education Committee met with Terry Newman today and was provided an update on community and contract education, which indicated that enrollment, is up. Different options were suggested to continue increasing enrollment and services. Trustee Smith acknowledged Terry and staff, Rosie Armstrong and Virginia Estrada, on the accomplishments made over the past year.

10. Information/Staff Reports

(a) Citizens’ Oversight Committee – Term of Office

Steve reported that the term for Sandra Fishler, and Russ Danielson will be ending
June 30. There is no requirement for filling the two positions of Ms. Fishler and Mr. Danielson. The College has more than the required seven (7) members. Douglas Marshal, the new representative for the Foundation will begin a two-year term. Recruitment is ongoing for a student representative. This will be discussed at the next Citizens’ Oversight Committee meeting. Steve stated that the Committee composition is good at this time and he will provide an update to the Board after the Citizens’ Oversight Committee meeting.

(b) Santa Clara County Treasury Investment Portfolio Status as of December 31, 2006

Joe reported that the yield was 5.03%.

Joe reported that the yield was 9.17%.

(d) Measure E Bond Quarterly Financial Status Report

Provided for information

III. ACTION ITEMS

1. Old Business

(a) Sabbatical Leave Request(s)

MS (Robinson/Sandow) unanimously carried to approve three (3) sabbatical leave requests. Adrienne reviewed the process and acknowledged Karen Warren, in the audience.

2. New Business

(a) Citizens’ Oversight Committee Appointment

MS (Sandow/Smith) unanimously carried to approve the Citizens’ Oversight Committee appointment of Douglas Marshall.

(b) Child Development Contract #CPRE-6376 Amendment 01, State Preschool,
Project #43-6947-00-6

MS (Perry/Breen) unanimously carried to approve the child development contract.

MS (Child/Smith) unanimously carried to approve the fiscal year 05-06 district audit report.

Bill Williams, of Vavrinek, Trine, Day & Co., LLP, reviewed the report and acknowledged Susan Cheu, the business office staff, ASB, and the financial aid office for a job well done. No exceptions were noted.

(d) FY 05-06 Measure E Bond Audit Report

MS (Breen/Perry) unanimously carried

Bill Williams, Vavrinek, Trine, Day & Co., LL, reviewed the process; the management of projects is going well, no exceptions noted.

(e) Quarterly Financial Status Report – Period Ending June 30, 2006

MS (Washington/Child) unanimously carried to approve the quarterly financial status report.

(f) Quarterly Financial Status Report – Period Ending December 31, 2006

MS (Smith/Washington) unanimously carried to approve the quarterly financial status report.

(g) Budget Adjustments

MS (Child/Robinson) unanimously carried to approve the budget adjustments.

(h) Additional FY 2006 - 2007 Professional Support Position

MS (Smith/Robinson) unanimously carried to approve the additional fiscal year 06-07 professional support position.

i. Acceptance of Boiler Replacement Project, Resolution No. 869

MS (Child/Smith) unanimously carried to approve resolution no. 869 on a roll call vote.

j. Change Order No. 2 Infrastructure Project, Resolution No. 870

MS (Sandow/Perry) unanimously carried to approve resolution no. 870 on a roll call vote.

k. Bid for Measure E Swing Space – Phase I Site Work Project

MS (Child/Smith) unanimously carried to approve bid for Measure E swing space phase I site work project.

IV. CLOSING ITEMS

1.The next regularly scheduled Board meeting is March 13, 2007, Gavilan College, Student Center.

2.Meeting adjourned 7:47 p.m.