5055 Santa Teresa Blvd

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, February 12, 2008

CLOSED SESSION – 6:00 p.m.

OPEN SESSION – 7:00 p.m.

MINUTES

I. CALL TO ORDER

The meeting was called to order by Mark Dover at 6:00 p.m.

1. Roll Call

Trustees: Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Laura Perry

2. Recess to closed session

The Board recessed to closed session at 6:00 p.m.

II. OPEN SESSION 7:00 p.m.

1. Call to Order

The meeting was called to order by Mark Dover at 7:02 p.m.

2. Roll Call

Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Mark Dover, Andrew Williams

Dr. Steven M. Kinsella, President

Joe Keeler, Vice President of Admin. Services

John Pruitt, Vice President of Student Services

Dr. Victor S. Krimsley, Interim Vice President of Instruction

Diana Seelie, Professional Support Staff

Erin Crook, Academic Senate

Suzanne Bulle, Recording Secretary

Others in Attendance: Fran Lopez, Sherrean Carr, Ron Hannon, Susan Turner, Bill Wagner, Fran Lozano, Rachel Perez

3. Pledge of Allegiance

Trustee Breen led the pledge of allegiance.

4. Report of any action taken in closed session

No action taken in closed session

5. Consent Agenda

MSC (Smith/Robinson) unanimously carried to approve consent agenda.

6. Approval of Agenda

MSC (Child/Perry) unanimously carried to approve agenda.

7. Comments from the Public - This is a time for the public to address the Board

None

8. Officers' Reports

(a) Vice Presidents

John Pruitt reported that enrollment is up 5%, with a 12% increase in credit classes, seat count up 14%, compared to last year, most significant growth is in distance education.

Vic Krimsley reported that Mary Ellen, a consultant, conducted two hands on sessions on Student Learning Outcomes with faculty on Staff Development Day. She will return in April for another session.

(b) College President

Steve reported that enrollment continues to grow and we will know where we stand when other colleges submit their reports for enrollment. There is no growth revenue in our budget and any enrollment increase we receive will be used to offset what happens with the state. To be on the safe side the college will start up the Expenditure Task Force. The Strategic Planning Committee has met and made some revisions. These will be presented to President’s Council tomorrow and come back to the Board. A change has been made to the Mission Statement to put a greater focus on student learning as requested by the Commission.

Erin reported that faculty is working on learning outcomes, overhauling liberal arts major, and GCFA elections will be finished tomorrow.

(d) Professional Support Staff

Diana reported that the first phase ERP project, which includes summer and fall, is being implemented next Tuesday.

(e) Student Representative

Andrew reported that ASB had a successful spring kickoff. Andrew acknowledged ASB Senator, Jennifer, for her efforts with activities. The ASB is seeking more senators. The Gilroy Early College Academy now has a separate lunch area set up in the cafeteria. A new vendor fee policy will be presented to the Vice President of Student Services. Diana Alfaro, ASB President, reported that the operating budget for ASB is $33,000, there are 7 members on the ASB board and are looking for four vice presidents. March events: Women’s History Month, St. Patrick’s Day, Easter, Soccer tournament at GavFEST.

(f) Board Member Comments

Trustee Breen announced the San Juan Bautista-Aromas Educational Foundation would be sponsoring a fundraiser at the Aromas Grange, Feb. 23.

Trustee Robinson reported that the Latino Advisory Committee met last month, next month the committee will discuss its goals and mission. A copy of the minutes will be sent to board members next month.

Trustee Child acknowledged Ken Miller’s years of service at Gavilan College, as a faculty member, in GCFA, in Senate, and as a member of the Expenditure Reduction Task Force.

(g) Board President

Trustee Dover thanked Joe for his work on scoreboard.

Board Committee Reports

The Board Budget Committee (Trustees Dover, Robinson, and Washington) met, discussed the mid year report and state budget for next year. Steve presented budget information.

Trustee Breen reported that the Board Facilities Committee met and were updated on the work on campus including additional parking and lighting on the south end of campus by the fields and it is scheduled to be complete by the end of August.

10. Information/Staff Reports

(a) Measure E Bond Quarterly Financial Status Report as of December 31, 2007

Provided for information, Joe noted that page 5 indicates the $8 million dollar deficit, which will be corrected in a future report. The college is in line for state funding for the physical education building ($2 million), Library TV Studio ($4 million), and if we can finance through other means or state funding, the Student Center. If the funding comes through for these projects it could eliminate the deficit. Steve noted that the college is trying to escalate projects to keep costs under control.

(b) Retiree Health Benefit Trust Investment Portfolio Status as of December 31, 2007

Provided for information

(d) Monthly Financial Report

Provided for information

III. ACTION ITEMS

1. New Business

(a) Tenure Recommendation

MSC (Child/Robinson) unanimously carried to approve tenure recommendation. Susan Turner introduced her daughter, Amy Morimoto.

(b) Faculty Contracts

MSC (Washington/Perry) unanimously carried to approve faculty contracts.

MSC (Robinson/Smith) unanimously carried to approve quarterly financial status report.

(d) Budget Adjustments

MSC (Child/Smith) unanimously carried to approve budget adjustments.

(e) Disposition of Surplus Personal Property

MSC (Perry/Williams) unanimously carried to approve disposition of surplus personal property.

(f) California Energy Commission’s Energy Partnership Program, Resolution No. 890

MSC (Breen/Smith) Student Trustee voted affirmative unanimously carried to approve resolution No. 890 on a roll call vote. Joe acknowledged the assistance of Casey Michaelis (Kitchell) and Bill Wagner for their assistance.

(g) Kitchell Project Assignment Amendment (PAA) for Cosmetology & Business Buildings Modernization Buildings Project

MSC (Smith/Perry) unanimously carried to approve Kitchell project assignment amendment.

(h) BFGC Architect Planners, Inc. (BFGC) Project Assignment Amendment (PAA) for Cosmetology & Business Buildings Modernization Buildings Project and First Amended PAA to Phase I Site Improvements Project

MSC (Robinson/Child) unanimously carried to approve BFGC project assignment amendment.

(i) Bid for PBX, Telephones, and Voice Mail Project

MSC (Perry/Smith) unanimously carried to approve bid for PBX, telephones, and voice mail project.

(j) Various Capital Project Change Orders

MSC (Breen/Williams) unanimously carried to approve various capital project change orders.

(k) Notice of Completion for Softball Scoreboard Project

MSC (Breen/Robinson) unanimously carried to approve notice of completion for softball scoreboard project.

(l) Notice of Completion for Phase I Site Improvement Project

MSC (Perry/Smith) unanimously carried to approve notice of completion for phase I site improvement.

(m) Notice of Completion for Science Buildings Asbestos Abatement Project

MSC (Perry/Washington) unanimously carried to approve notice of completion for science buildings asbestos abatement project.

IV. CLOSING ITEMS

1. The next regularly scheduled Board meeting is March 11, 2008, Gavilan College, Student Center, North Lounge.

2. The meeting was adjourned at 7:52 p.m.

*Roll Call Vote

MSC (Motion/Second/Carried)