GAVILAN JOINT COMMUNITY COLLEGE DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, January 9, 2007
CLOSED SESSION - 6:00 p.m.
OPEN SESSION - 7:00 p.m.
MINUTES
I. CALL TO ORDER
Meeting call to order at 6:00 p.m.
1. Roll Call
Trustees: Mark Dover, Kent Child, Elvira Robinson, Laura Perry, Leonard Washington, Tom Breen, Deb Smith
2. Recess to closed session
The Board recessed to closed session at 6:00 p.m.
II. OPEN SESSION
1. Call to Order
Meeting called to order at 7:27 p.m.
2. Roll Call
Trustees: Mark Dover, Kent Child, Elvira Robinson, Laura Perry, Leonard Washington, Tom Breen, Deb Smith, Jesse Sandow, Student Trustee
Dr. Steven M. Kinsella, President
Joe Keeler, Vice President, Administrative Services Diana Seelie, Professional Support Staff
John Pruitt, Vice President (Interim), Student Services
Suzanne Bulle, Recording Secretary
Others in Attendance: Sherrean Carr, Ron Hannon, Fran Lopez, Anne Ratto, Susan Alonzo, Rachel Perez, Susan Sweeney, Michael G. Smith, Matt Escover
3. Pledge of Allegiance
Student Trustee Sandow led the pledge of allegiance.
4. Report of any action taken in closed session
No action taken in closed session
5. Consent Agenda
MS (Perry/Smith) unanimously carried to approve consent agenda.
6. Approval of Agenda
MS (Perry/Child) unanimously carried to approve agenda.
7. Comments from the Public – This is a time for the public to address the Board.
Mike Smith, Hollister resident and San Benito County Planning Commissioner, read a statement asking the Gavilan Board of Trustees to direct Gavilan staff to contact county staff and city staff members to schedule a public forum or series of forums at the Veteran’s Memorial Hall in Hollister within next 90 days. The goal would be to facilitate and organize a visualization of the new college campus and its location. There should be no limitations on capital, landmass, obstacles or mitigates. Mr. Smith thanked the Board for the opportunity to speak and its consideration.
8. Officers’ Reports
Vice Presidents
John Pruitt reported that the enrollment is a little behind last year’s at this time. There are marketing strategy discussions taking place in case enrollment drops. Departments are receiving training for the ERP system.
Joe Keeler provided an update on construction and parking. The Board Facilities Committee will meet on Jan. 16 to discuss landscaping and lighting. The auditors have requested that the audit reports be presented at the Feb. board meeting.
College President’s Report
Steve reported that the Accreditation Team be on the campus
March 6-8. The final exit meeting is
scheduled for March 8, at 2:00 p.m.
There are 9 team members; the Accreditation Commission is still looking
for two more members. The Self Study
report is at the printer. Steve reported that he is participating on a panel
for an ACE Fellows Seminar on Jan. 10 at
Academic Senate
No representative present
Professional Support Staff
Diana Seelie, reported on the CSEA elections: President, Bonnie Donovan, Vice President Diana Seelie, Secretary, Dena Kehler, Treasurer, Katie Day.
Student Representative
Student Trustee Sandow, on behalf of the students, wished everyone a Happy and Prosperous New Year.
Board Member Comments
Trustee Smith reported that a friend had a good experience at Gavilan and acknowledged the customer service on campus by Lynda Nolan Kerr, financial aid, admissions and records and assessment office.
Trustee Breen attended oath of office ceremony in Hollister for the San Benito Board of Supervisors.
Board President
No report
9. Board Committee Reports
The Facilities Committee will meet on Jan. 16.
10. Information/Staff Reports
(a) Curriculum
Presented for information
(b) Sabbatical Leave Requests
Steve reported that the administration would make a recommendation and present it to the Board in Feb.
(c) Mid Year Budget Report
Joe
reported that he, John and Steve will be attending a Budget Workshop in
(d) Community Education Schedule
Trustee Breen stated that the schedule was well done, attractive and interesting. The Board Community Education Committee will be meeting to get an update on the community education program.
III. ACTION ITEMS
1. New Business
(a) Board
Representative for the
Trustee
(b) CCCT Board Election - 2007
No nominations were submitted.
(c) Child Development Center Contract - #CCTR-6418 Amendment 01, General Child Care & Development Programs, Project #43-6947-00-6
MS (Breen/Smith) unanimously carried to approve the child development center contract.
(d) One-Time Funding Recommendations
MS
(Smith/Child) with correction on the number or dollar amount of the white
boards unanimously carried to approve one-time funding recommendations. The softball scoreboard will be installed
once the contract with the City of
Joe
indicated that there are five different categories; this recommendation takes
care of
three (Career Tech/Scheduled Maintenance/Instructional Equipment
allocations). The last two will come to
the Board in the next few months.
(e) Budget Adjustments
MS (Perry/Washington) unanimously carried to approve budget adjustments.
(f) Academic Calendar FY 2007-2008
MS (Robinson/Child) unanimously carried to approve the academic calendar.
(g) FY 07/08 Budget Calendar
MS (Perry/Washington) with correction to date of board approval to Jan. 9 unanimously carried to approve budget calendar.
(h) Non-Resident Tuition and Capital Outlay Fee
Joe reported that the President’s Council approved the recommendation. MS (Breen/Child) unanimously carried to approve option 2 recommendation on non-resident tuition and capital outlay fee.
i. Revision to BFGC Architect Planners, Inc. (BFGC) Master Planning Agreement
MS (Child/Smith) unanimously carried to approve revision to master planning agreement. Trustee Child acknowledged and read the site analysis statement.
j. Change Order No. 2 Boiler Replacement Project, Resolution No. 867
MS (Smith/Robinson) unanimously carried to approve resolution no. 867 on a roll call vote.
k. Change Order No. 1 Infrastructure Project, Resolution No. 868
MS (Perry/Smith) unanimously carried to approve resolution no. 868 on a roll call vote.
l. Agreements for Division of State Architect (DSA) Inspection Services - Interim Housing Phase I and Phase II Projects
MS (Child/Smith) unanimously carried to approve agreements.
m. Agreement for Testing and Inspection Services - Interim Housing Phase I and Phase II Projects
MS (Smith/Child) unanimously carried to approve agreement.
n. Bid for Measure E Swing Space Phase II Site Work Project
MS (Perry/Sandow) unanimously carried to approve bid.
o. Bid for Measure E Demolition Work Occupational Education Building Area Project
MS (Sandow/Smith) unanimously carried to approve bid.
IV. CLOSING ITEMS
1.A special board meeting is
scheduled for Saturday, Jan. 20, 2007,
2.The next regularly scheduled
Board meeting is February 13, 2007,
3.Meeting adjourned 8:02 p.m.