GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, January 8, 2008

CLOSED SESSION – 6:00 p.m.   

OPEN SESSION – 7:00 p.m.

 

MINUTES

 

I.         CALL TO ORDER

      The meeting was called to order by Mark Dover at 6:00 p.m.

1.      Roll Call

Trustees:  Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Laura Perry, Tom Breen

 

2.      Recess to closed session

      The Board recessed to closed session at 6:00 p.m.

 

II.       OPEN SESSION 7:00 p.m.

1.      Call to Order

      The meeting was called to order by Mark Dover at 7:09 p.m.

 

2.      Roll Call

Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Mark Dover, Tom Breen, Andrew Williams, Student Trustee

 

      Dr. Steven M. Kinsella, President      

      Joe Keeler, Vice President of Admin. Services         

      John Pruitt, Vice President of Student Services

      Dr. Victor S. Krimsley, Interim Vice President of Instruction

 

      Erin Crook, Academic Senate           

      Rosie Armstrong, Professional Support Staff

     

      Suzanne Bulle, Recording Secretary

 

Others in Attendance: Ron Hannon, Rachel Perez, Jan Bernstein Chargin, Ray Giles, Dale Scott, Robin Egbert, Tim Holliday, Diana Alfaro, Susan Alonzo, Bill Wagner

     

3.      Pledge of Allegiance

Trustee Washington led the pledge of allegiance.

 

4.      Report of any action taken in closed session

No action taken in closed session

 

5.      Consent Agenda

MSC (Perry/Child) Student Trustee voted affirmative unanimously carried to approve consent agenda.

 

6.      Approval of Agenda

MSC (Perry/Breen) Student Trustee voted affirmative unanimously carried to approve agenda.

7.      Comments from the Public - This is a time for the public to address the Board

None

 

8.      Officers' Reports

 

(a)   Vice Presidents

John Pruitt reported total enrollment is up 11% and 18% in seat count.

 

(b)   College President

No report

 

(c)   Academic Senate

Erin reported that GCFA elections have been postponed to February to provide opportunity for forums.

 

(d)  Professional Support Staff

      Rosie reported the election results for CSEA:  President: Carol McEwan, Vice President: Diana Seelie, Treasurer: Laurel Blakley, Job Stewards: Annette Gutierrez, Jose Morales, Diane Sousa, Appointments: Secretary, Rosie Armstrong, CPRO, Shannon Bishop.

 

            (e)  Student Representative

      Diana Alfaro, ASB President, reported that the ASB is ready for Kick Off Week (second week in February), will be giving out information on Black History Month, and activities are scheduled for Club Day on Valentine’s Day.

 

(f)   Board Member Comments

Trustee Breen announced several community events:  Jan. 16, Rededication of the Pinnacles National Monument, Jan. 19, Chamber Dinner at San Juan Oaks, Jan. 21, Hollister Downtown Association Breakfast, Jan. 23, Community Spirit Awards presentation, Paine’s Restaurant, Jan. 29, ROP meeting (Trustee Breen attending) at Live Oak, Jan. 22, Board Facilities Subcommittee, 4:00 p.m., Jan. 31, Committee of the Whole meeting in Hollister.

 

      Trustee Child acknowledged Joanne Howell’s retirement and her years of service.

 

(g)  Board President

 No report

 

  1. Board Committee Reports

The Board Facilities Subcommittee will meet on Jan. 22, Community Education Ad hoc Committee will meet on Feb. 12.

 

10.     Information/Staff Reports

      (a)  Sabbatical Leave Request(s)

Two requests are being presented for information.  Steve noted that funding from the state level would need to be confirmed before approving leave requests.  If the state situation turns around the leave requests will come back to board in March.

 

(b)   Summary of General Obligation Bonds Sales

Joe introduced Ray Giles and Dale Scott, Dale Scott and Company.  Dale reported that the sale went well, bonds were sold on Dec. 12, the transaction will be closing in a couple of weeks, at which time funds will be available for district use.  Dale noted highlights: 1) fees were a concern, but contract can be broken at any time by the District, fees are at or below current market, legal fees were compared, current firm costs are a little more but given the long term relationship and the fact that the firm provides pro bono services to the District it was recommended to stay with the firm, 2) rating agency presentation, acknowledged Joe Keeler’s presentation, the stability of the Board, and quality of the Administration that helped to maintain the AA rating, 3) sale, referred to page 5 of packet, under negotiations with UBS, underwriter, pre-pricing was initially presented at 4.718%, through negotiations the pricing figure was reduced to 4.688%, which saved taxpayers $3 million dollars.  Dale thanked the Board for their business.

     

(c)  State Budget and Impact to Gavilan

Steve referred to an email sent out today to all staff regarding the state budget situation.  Steve reviewed the history of what the college has been doing to prepare itself for this period of time. The college has two options to consider:  1) We can capture funding for enrollment if other colleges are not growing; 2) Reconstitute the Expenditure Reduction Task Force and reduce expenses, emphasizing that vacant positions are fair game, if essential (Institutional Researcher, Facilities Maintenance Director) they will be filled, other vacant positions should be evaluated.  Enrollment is something the college should continue to pursue because of load capacity ratio and the college’s position for state funding for construction.  Steve stated that the college should have a better understanding where we stand in March. Trustee Child acknowledged Steve and staff for work done to maintain fiscal stability.

 

III.   ACTION ITEMS

1.      New Business

            (a)  Curriculum

                  MSC (Perry/Robinson) Student Trustee voted affirmative unanimously carried to approve curriculum.  Trustee Child acknowledged the work done for non credit ESL.

                 

            (b)  Memorandum of Understanding between the Gavilan Joint Community College District and Community Solutions

                  MSC (Perry/Child) Student Trustee voted affirmative unanimously carried to approve the Memorandum of Understanding between the Gavilan Joint Community College District and Community Solutions.  Rachel stated that this was the second year of a third year grant, delivering parenting education services, vocational ESL (child care, construction technology, retail, hospitality and food), serving 17 parents by referral, targeting parents with children 0-5 years old, providing child care for 10 children in partnership with the GUSD.

 

            (c)  Citizens’ Oversight Committee Appointment

                  MSC (Washington/Smith) Student Trustee voted affirmative unanimously carried to approve the Citizen’s Oversight Committee appointment.

 

            (d)  CCCT Board Election 2008

                  MSC (Washington/Perry) Student Trustee voted affirmative unanimously carried to not submit a candidate.

 

 

 

            (e)        Child Development Center Contract No. CIMS-7634, Instructional Materials, Project No. 43-6947-00-7, Resolution No. 889

                  MSC (Breen/Robinson) Student Trustee voted affirmative unanimously carried to approve resolution no. 889 on a roll call vote.

                                               

            (f)   FY 06-07 Measure E Bond Audit Reports

                  MSC (Perry/Smith) Student Trustee voted affirmative unanimously carried to approve fiscal year 06-07 Measure E bond audit reports.

                 

            (g)  Non-Resident Tuition and Capital Outlay Fee

                  MSC (Perry/Robinson) Student Trustee voted affirmative unanimously carried to approve the recommendation for non-resident tuition and capital outlay fee.

 

(h)   Budget Adjustments

MSC (Child/Smith) Student Trustee voted affirmative unanimously carried to approve budget adjustments.

 

(i)      FY 08-09 Budget Calendar

MSC (Robinson/Perry) Student Trustee voted affirmative unanimously carried to approve fiscal year 08-09 budget calendar.  Joe noted that the addition of the unit plan and budget request form satisfies the accreditation team recommendation.

 

(j)      Various Capital Project Change Orders

MSC (Child/Breen) Student Trustee voted affirmative unanimously carried to approve capital project change orders.  Student Trustee Williams asked about the materials used for sound insulation.  Joe will follow up and contact Student Trustee Williams.  Steve noted that change orders are approved by the project manager, architect and inspected by DSA.

 

(k)    Notice of Completion for Interim Housing Phase I Project

MSC (Child/Smith) Student Trustee voted affirmative unanimously carried to approve notice of completion for interim housing phase I project.

 

(l)      District Standard Materials and Equipment, Resolution No. 888

MSC (Breen/Child) Student Trustee voted affirmative unanimously carried to approve resolution no. 888 on a roll call vote.

 

IV.  CLOSING ITEMS

1.      Special meeting, Committee of the Whole, January 31, 2008, 6:00 p.m., Veteran’s Memorial Building, Room 204, 649 San Benito Street, Hollister.

 

2.      The next regularly scheduled Board meeting is February 12, 2008, Gavilan College, Student Center, North Lounge.

 

3.      The meeting was adjourned at 7:45 p.m.

 

*Roll Call Vote

MSC (Motion/Second/Carried)