GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, November 14, 2006

CLOSED SESSION – 6:00 p.m.

OPEN SESSION – 7:00 p.m.

 

MINUTES

 

I.    CALL TO ORDER

Meeting called to order at 6:00 p.m.

     

1.      Roll Call

Trustees: Tom Breen, Mark Dover, Kent Child, Elvira Robinson, Laura Perry, Leonard Washington

 

2.   Recess to closed session

      The Board recessed to closed session at 6:00 p.m.

 

II.    OPEN SESSION

      1.   Call to Order

Meeting called to order at 7:00 p.m.

 

      2.   Roll Call

Trustees: Tom Breen, Mark Dover, Kent Child, Elvira Robinson, Leonard Washington, Laura Perry, Jesse Sandow, Student Trustee

 

Dr. Steven M. Kinsella, President                   Jason Wolowitz, Academic Senate

Suzanne Bulle, Recording Secretary             Diana Seelie, Professional Support Staff

 

Others in Attendance: Sherrean Carr, Susan Alonzo, Anne Ratto, Fran Lopez, Rachel Perez, Ron Hannon, Diandera Chagoya, Ken Wagman, Robert M. Rinck

 

      3.   Pledge of Allegiance

            Trustee Perry led the pledge of allegiance.

     

      4.   Report of any action taken in closed session

            Trustee Breen administered the Oath of Office to Trustees Perry and Smith.  Trustees Robinson and Child will be sworn into office at the December board meeting as votes still need to be certified by the Santa Clara County Registrars Office.

 

5.      Approval of Consent Agenda

MS (Perry/Sandow) unanimously carried to approve consent agenda.

           

6.      Approval of Agenda

MS (Smith/Dover) unanimously carried to approve agenda.

 

7.      Comments from the Public – This is a time for the public to address the Board.

Ron Hannon, Director, Athletics, reported that the Rams football team secured a share of conference championship.  The football game last week with Hartnell College was dedicated to TJ Owens and Mrs. Owens presented a perpetual trophy that is now displayed in the lobby of Gavilan’s gymnasium. Ron acknowledged staff and players for their perseverance and dedication.

 

 

8.      Officers’ Reports

 

Vice Presidents

Adrienne reported that work is continuing on the Educational Master Plan and should be completed by end of semester with a draft coming to the Board in January.  Faculty, Rachel Perez and Fran Lozano will visit City College of San Francisco, which has a large Noncredit Program, to find out how Gavilan can feed noncredit students into credit courses.  Faculty has been great in accepting movement into this area.

 

Joe reported that the financial audit would begin tomorrow.  Measure E activities are moving along and the Board Facilities Committee met on Monday to discuss those activities.

 

John reported that he, staff from Gavilan and the Gilroy Unified School District recently traveled to Oakland for a two-day conference (Early College High School) sponsored by the California Community College Foundation. We are closer to a final draft of the Memorandum of Understanding, working on student profile, and developing a mission and values statement for the high school. This will go through the shared governance process with the goal of bringing this to the Board for approval in December.

 

College President’s Report

Steve reported that the college solicited and received applications for funding requests for the surplus funds ($500,000) received from the change in equalization funding. The recommendations were presented to the President’s Council, which will provide feedback to the President by the end of the month.  This will be presented to the Board in December.  Steve noted that he is not recommending that full amount be expended as there are potential issues coming next year that need to be discussed. The ongoing funds are intended to deal with support positions.  What is not being funded this year will be rolled over to next year.  Funding requests are more than the one-time funds ($1.3 million) Gavilan received from the State.  The five-year full time faculty plan is entering its third year and based on information from fall 2004, Gavilan had 53.9% full-time faculty versus part-time faculty.  After the first cycle last year we moved up to 57.5%, and this year it is at 59%.  We will continue to move forward with this and it is affordable, assuming that funding continues.  The College has been notified by the Chancellor’s Office that a letter of confirmation is on the way approving Coyote Valley from Phase I (planning and process) to Phase 2 (needs assessment).

 

Steve reported that he would be attending the CCLC convention Costa Mesa and participated on an accreditation team visit to Leeward Community College in Oahu, Hawaii.  Those interested in participating as a team member on accreditation visits please contact Steve.

 

Academic Senate

Jason reported that the first semester for the 16-week calendar has gone well. Faculty is working on Early College High School, budget, the next schedule of classes, and Jan Chargin and Marketing Committee on a survey about the increase in enrollment.  Results should be ready by next semester.

 

Professional Support Staff

No report

 

Student Representative

Student Trustee Sandow reported that students attended the Student Senate meeting in Burlingame, are conducting a writing workshop to prepare students for finals, started a creative writing workshop and are sponsoring a writing contest on heritage.

 

 

   Board Member Comments

Trustee Smith presented the Community Spirit Awards in Gilroy at Fortino Winery.  The recipients were Chevy’s, South Valley Pregnancy Care Center and Dave Peoples.

Trustee Child reported that during his campaign he received positive input from the communities he visited.  Trustee Robinson thanked everyone for the votes.

 

Board President

   Trustee Breen attended the ACCT in Florida and participated in a Rotary trip to Ghana, Africa.

 

9.      Board Committee Reports

Trustee Dover reported that the Board Facilities Committee met.  Measure E infrastructure projects on schedule and lighting and landscaping will be completed earlier than anticipated. We have been notified by the State that the campus is under utilized; we should be at 100% ratio and currently are at 176%.  If the College does not reduce space it will affect funding for the Coyote Valley and San Benito sites.

     

10.     Information/Staff Reports

(a)    Curriculum

Presented for information, Steve noted the new marathon-training course.

 

(b)  Staff Report – Robert Rinck, Internship, University of New South Wales

      Robert thanked the Board for the approval of the leave of absence and reviewed highlights of his trip.

 

(c)  Amendment to Administrative Procedures:

      2510 Participation in Local Decision-Making

      2710 Conflict of Interest -First Reading

      3410 Non-discrimination - First Reading

      3720 Computer and Network Use - First Reading

 

      Provided for information   

 

      (d)  Santa Clara County Treasury Investment Portfolio Status as of September 30, 2006

Provided for information

 

(e)   Retiree Health Benefit Trust Investment Portfolio Status Report as of September 30, 2006

Joe reported that future reports would be provided quarterly.  Steve noted that this report indicates dividend yields and other income payments.  The unrealized gains are not calculated into the yield on market.  The irrevocable trust was set up to allow organizations to invest in equity securities to take advantage of changes in the stock market over a long period of time.

 

(f)     SB361 (Jack Scott) Community Colleges Funding

Provided for information

 

III.      ACTION ITEMS

1.   Old Business

      (a)  Amendment to Board Policies - 2015 Student Member(s), 6400 Audits

             MS (Perry/Robinson) unanimously carried to approve amendment to board policies.

           

      (b)  “Draft” Accreditation Self Study

      MS (Perry/Robinson) unanimously carried to approve “draft” accreditation self study.

      Trustee Smith noted a typo on page xi and asked if there was a more descriptive plan related to security in computer labs, etc. Ken Wagman and Adrienne are working on implementing plans.  Trustee Dover congratulated Ken on an improved document.  Trustee Child noted it was well done and noted on page 40 (Standard IIA, 3rd bullet) the addition of foreign language not mentioned in evaluation section.  Adrienne acknowledged Ken, Sherrean Carr, Jan Chargin, and Angie Oropeza for their diligence in getting the document to this stage.  Ken acknowledged Anne Ratto and Fran Lopez in proofing documents. Student Trustee Sandow thanked Ken on behalf of the students.

 

      (c)  Ratify Resolution No. 863 - Agreement for the Purchase of Real Property for Coyote Valley Campus Project

            MS (Washington/Perry) unanimously carried to ratify Resolution No. 863 on a roll call vote.

 

2.   New Business

(a)  Board Self-Evaluation - Set Meetings for Evaluation Subcommittee and Board Goals

MS (Child/Smith) unanimously carried to approve meeting.  The Board will meet
Dec. 5, 6:00-8:00 p.m.

 

(b) Child Development Center Contract #CCAP-6432, Infant Toddler Resource Grant, Project Number: 43-6947-00-6, Resolution No. 865

      MS (Smith/Perry) unanimously carried to approve Resolution No. 865 on a roll call vote.

 

(c)   EOPS/CalWORKs Advisory Committee

MS (Perry/Smith) unanimously carried to approve EOPS/CalWORKs Advisory Committee.

 

(d)  Certify the Appointment of an Alternate Representative to Joint Powers Authority for Liability and Property Protection, Resolution No. 864

      MS (Robinson/Perry) unanimously carried to approve Resolution No. 864 on a roll vote.

     

(e)   Budget Adjustments

MS (Sandow/Washington) unanimously carried to approve budget adjustments.

 

(f)   Quarterly Financial Status Report - CCFS 311Q

      MS (Child/Dover) unanimously carried to approve quarterly financial status report.

 

(g)  Change Order No. 1 - Boiler Replacement Project

      MS (Child/Dover) unanimously carried to approve Resolution No. 866 on a roll call vote.

 

(h)  Acquisition of Relocatable Facilities

      MS (Child/Smith) unanimously carried to approve acquisition of relocatable facilities.

 

(i)   New Kitchell Project Assignment Amendment - Art, Art Lecture, and Humanities Buildings

      MS (Child/Dover) unanimously carried to approve new Kitchell Project Assignment Amendment.

 

(j)   New BFGC Project Assignment Amendment - Art, Art Lecture, and Humanities Buildings

      MS (Child/Washington) unanimously carried to approve new BFGC Project Assignment Amendment.

 

 

 

 

 

IV.  CLOSING ITEMS

1.The next regularly scheduled Board meeting is December 12, 2006, Gavilan College, Student Center.  A Joint Boards of Trustees meeting with Gilroy Unified School District is scheduled the same day, 6:00 - 7:00 p.m., closed session for Gavilan College, 5:00-6:00 p.m.

2.Meeting adjourned 8:20 p.m.