GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, November 13, 2007

CLOSED SESSION – 6:00 p.m. OPEN SESSION – 7:00 p.m.

MINUTES

I. CALL TO ORDER

The meeting was called to order by Mark Dover at 6:04 p.m.

1. Roll Call

Trustees: Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Laura Perry, Tom Breen

2. Recess to closed session

The Board recessed to closed session at 6:04 p.m.

II. OPEN SESSION 7:00 p.m.

1. Call to Order

The meeting was called to order by Mark Dover at 7:02 p.m.

2. Trustee Dover administered the oath of office to Student Trustee Andrew Williams.

3. Roll Call

Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Tom Breen, Laura Perry, Andrew Williams

Dr. Steven M. Kinsella, President

Joe Keeler, Vice President of Administrative Services

John Pruitt, Vice President of Student Services

Dr. Victor S. Krimsley, Interim Vice President of Instruction

Diana Seelie, Professional Support Staff

Suzanne Bulle, Recording Secretary

Others in Attendance: Casey Michaelis, Robin Egbert, Carol Kessinger, Sherrean Carr, Ron Hannon, Anne Ratto, Fran Lopez, Johanna Stewart, Fran Lozano, Jan Bernstein Chargin, Diana Alfaro, Sara Suddes, Robert Tanaka, Ray Giles, Dale Scott

4. Pledge of Allegiance

Trustee Perry led the pledge of allegiance.

5. Report of any action taken in closed session

No action taken in closed session

6. Consent Agenda

MSC (Breen/Smith) Student Trustee voted affirmative unanimously carried to approve the consent agenda.

7. Approval of Agenda

MSC (Perry/Washington) Student Trustee voted affirmative unanimously carried to approve the agenda.

8. Comments from the Public - This is a time for the public to address the Board

Robin Egbert, student, thanked the board members, on behalf of the disabled students, for keeping their promise to yellow stripe stairs. The Digital Media and Computer Graphics students who attended the October board meeting and lobbied for more hours in the lab are thankful for the additional lab hours. Sherrean Carr and staff were acknowledged for their assistance in obtaining the additional hours for students. Several students were locked out of the trustee election process due to the short window of opportunity, lack of students to man polls and signage.

Carol Kessinger, student, recently discovered four Title V Apple computers in the Occupational Education building and suggested that they be moved into the Computer Place and Library, since the MIS department is now supporting Apple computers.

9. Officers' Reports

(a) Vice Presidents

John reported that a meeting was held on Nov. 5 meeting with community partners to move forward and develop a college plan for implementation of a foster youth initiative to help students who are transitioning out of the foster youth system in California. The plan will be presented to the Board in January for review. On Nov. 26 the first Outreach and Recruitment Advisory Board Committee will meet to with Gavilan staff to begin working on how to better meet the needs of students.

Vic Krimsley reported that he attended the CIO fall conference. Statewide agenda main issues; 1) student learning outcomes, the college will be bringing another workshop to Staff Development day in January, 2) basic skills, the college is adding a basic skills director and a 60% counselor, with funding from the from Chancellor’s Office, for a pilot program; 3) major changes to sub section 3 of Chapter 6, Title V, regulations that govern our curricular offerings and processes, both internally and with the Chancellor’s Office; the college is working on reviewing, making presentations to instructional and student services staff.

(b) College President

No report

(c) Academic Senate

No representative

(d) Professional Support Staff

No report

(e) Student Representative

No report

(f) Board Member Comments

Trustee Child acknowledged the retirement of Roger Garcia. The second community meeting in Hollister was worthwhile and commended the staff at the Briggs building for encouraging students to attend the meeting, which was well coordinated. Trustee Child and Trustee Breen met with Bill Scroggins and David Viar on a follow up accreditation visit and conveyed kudos to staff that was involved in preparing the progress report.

Trustee Breen announced the San Benito County Chamber Mixer would be held Nov. 14, 5:30 at San Juan Oaks. Trustee Breen will be attending the CCLC Annual Convention in San Jose on Nov. 15-17. Trustee Robinson and Trustee Washington will be attending the same conference.

(g) Board President

Trustee Dover and Trustee Smith presented the Gilroy Community Spirit Awards on Oct. 17. Trustee Dover thanked John Pruitt for staff participation in a college fair at the North Monterey County High School, where Trustee Dover is employed. Trustee Dover attended the softball and baseball alumni game; 40-50 alumni attended; the golf tournament was sold out.

9. Board Committee Reports

No report

10. Information/Staff Reports

(a) Update on Legislative Process – Patrick McCallum

Steve introduced Patrick McCallum; hired by the college to represent the college in Sacramento, who has been instrumental in allowing the college to capture FTES. Patrick reviewed the information distributed at the board meeting.

(b) Gavilan Golf Course Property Development – Public Comments

Steve reported the item has been placed on the agenda for members of the public to provide information to the board for consideration. The discussion on the golf course has been underway for two years and the concept of faculty, staff housing and an older active adult component. It is still in the developmental stage. The college recently entered into a one-year lease agreement with the current golf course provider.

(c) Amendments to Board Policies – Second Reading

3300 Public Records

3310 Records Retention and Destruction

3500 Campus Safety

4222 Remedial Coursework

4225 Course Repetition

4231 Grade Changes

4250 Probation

4255 Disqualification and Dismissal

4300 Field Trips and Excursions

5011 Admission of High School and Other Young Students

5013 Students in the Military

5120 Transfer Center

5500 Standards of Conduct

5550 Speech: Time, Place and Manner

5700 Athletics

6340 Bids and Contracts

6550 Disposal of Property

6600 Capital Construction

7212 Part-Time Faculty: Screening

7346 Employees Called to Military Duty

7700 Whistleblower Protection

Presented as information

Joe noted that information for the campus safety plan is available online. Forms for an incident report and evacuation procedures are available from the following offices: security, nurse, and administrative services. Evacuation procedures are also posted in rooms.

(d) Title V Cooperative Grant with Hartnell

Sherrean Carr reported the college completed the first Title V partnership with Hartnell. The five year, $5 million grant focused on support for science classes, biotechnology, providing technology for smart classrooms, and established the digital media program. Recently Gavilan College was awarded a $3.6 million over the next 5 years. Gavilan College received the highest award, one of five partnership grants in the country, scoring 96 out of 100 points. A kick off celebration for both colleges is in the planning stages. The focus will be in four areas that both colleges have in common: 1) persistence and retention and successful student performance outcomes; 2) student assessment methods and procedures; 3) faculty and staff training on student performance areas (learning outcomes, best practices, computer literacy and information competency), 4) technical support for faculty and staff training, including off sites.

(e) Santa Clara County Treasury Investment Portfolio Status as of 9/30/07

Provided for information

(f) Retiree Health Benefit Trust Investment Portfolio Status as of 9/30/07

Steve acknowledged Ray Giles, in the audience, who originated the concept of a retiree health benefit trust.

(f) Measure E Bond Quarterly Financial Status Report 9/30/07

This is provided for information and is presented to the Citizens’ Oversight Committee.

III. ACTION ITEMS

1. Old Business

(a) Amendments to Board Policies

2725 Board Member Compensation

2360 Minutes

2105 Election of Student Members

3310 Records Retention and Destruction

3410 Non-discrimination

3540 Sexual and Other Assaults on Campus

3720 Computer Use

4020 Program and Curriculum Development

4050 Articulation

4220 Standards of Scholarship

4225 Course Repetition

5120 Transfer Center

5500 Standards of Conduct

5550 Speech: Time, Place and Manner

5700 Athletics

6600 Capital Construction

6800 Safety

7120 Recruitment and Hiring

7335 Health Examinations

7700 Whistleblower Protection

MSC (Smith/Child) Student Trustee voted affirmative unanimously carried to approve amendments to board policies. Steve noted that action item 2. g will adjust the Board Policy 2725 Board Member Compensation and a correction will be made to it if the board approves action item 2. g.

2. New Business

(a) Professional Services Agreement with Kier & Wright Civil Engineers & Surveyors

MSC (Child/Breen) Student Trustee voted affirmative unanimously carried to approve professional services agreement with Kier & Wright civil engineers & surveyors.

(b) Amendment to Professional Services Agreement with David J. Powers & Associates, Inc.

MSC (Perry/Robinson) Student Trustee voted affirmative unanimously carried to approve amendment to professional services agreement with David J. Powers & Associates, Inc.

(c) Curriculum

MSC (Child/Perry) Student Trustee voted affirmative unanimously carried to approve curriculum.

(d) EOPS/CalWORKs Advisory Committee

MSC (Robinson/Breen) Student Trustee voted affirmative unanimously carried to approve EOPS/CalWORKs advisory committee. Anne Ratto reported that the committee met on Oct. 24 with 20 members in attendance.

(e) Gavilan College Leadership Institute

MSC (Smith/Robinson) Student Trustee voted affirmative unanimously carried to approve the Gavilan College Leadership Institute. Steve reported that this has been in the development process with Shairon Williams and Terry Newman for
two years. Twenty staff members are participating in the first class. Trustee Smith stated that she is looking forward to receiving progress reports.

(f) Appointment of Project Director and Counselor (60%), Basic Skills for Pilot Project

MSC (Perry/Child) Student Trustee voted affirmative unanimously carried to approve appointment of Project Director and Counselor (60%) for basic skills pilot project. John noted that this is funded by the basic skills initiative through the Chancellor’s Office.

(g) Board Member Compensation

MSC (Perry/Smith) Student Trustee voted affirmative unanimously carried to approve board member compensation.

(h) Quarterly Financial Status Report – CCFS 311Q

MSC (Washington/Smith) Student Trustee voted affirmative unanimously carried to approve quarterly financial status report.

(i) Budget Adjustments

MSC (Breen/Smith) Student Trustee voted affirmative unanimously carried to approve budget adjustments.

(j) Bid for Softball Scoreboard Project

MSC (Smith/Robinson) Student Trustee voted affirmative unanimously carried to approve bid for softball scoreboard project. Joe noted that installation would be completed in mid January or February.

(k) Measure E Phase II and III Site Improvement Plan

Bob Tanaka and Casey Michaelis reviewed the plan: estimate on Phase II will add 243 parking spaces. Phase III will add 171 parking spaces. Casey noted that the budget is based on hard construction costs, additional 26% for soft costs. Steve stated that there is funding for Phase II, but not Phase III. Robin Egbert asked about accommodations for parents and students of GECA. Joe reported that buses are now using parking Lot (A) to drop off and pick up students and there is a plan in process for parents who drop off students in Lot C. New trees will be planted to replace those that will be removed. There may be some EIR issues related to Phase 3. MSC (Child/Perry) unanimously carried to approve Measure E Phase II and III Site improvement plan in concept and move ahead with Phase II.

Student Trustee Williams requested that the college work with the ASB to add improvements to the walkway (including ADA issue) from the Tutoring Center (Library) to the Cafeteria (Student Center) to the project. Student Trustee Williams will present to the ASB executive board. Joe will work with consultants to get estimate, take the request to the Board Facilities, Health/Safety/Facilities & Grounds Committees, and bring back to the Board.

(l) BFGC Architect Planners, Inc. (BFGC) Amendment to Master Planning Agreement and Phase II and III Site Improvement Project Assignment Amendments (PAA)

MSC (Child/Perry) Student Trustee voted affirmative unanimously carried to approve BFGC amendment to Master Planning Agreement and Phase II and III site improvement project assignment amendments.

(m) Two (2) Kitchell Project Assignment Amendments (PAAs)

· Coyote Valley Educational Center – Installation of Portables for Interim Housing Project

· Phase II and III Site Improvements Project

MSC (Smith/Breen) Student Trustee voted affirmative unanimously carried to approve Kitchell project assignment amendments.

(n) Various Capital Project Changes Orders

MSC (Breen/Child) Student Trustee voted affirmative unanimously carried to approve various capital project changes orders.

(o) Notice of Completion for Theater Building Classrooms 127 and 130 Remodel Project

MSC (Child/Washington) Student Trustee voted affirmative unanimously carried to approve notice of completion.

(p) Authorize Issuance of Additional Gavilan Joint Community College District (Santa Clara and San Benito Counties) Election of 2004 General Obligation Bonds, Resolution No. 887

MSC (Perry/Washington) Student Trustee voted affirmative unanimously carried to approve resolution no. 887, scenario 1A on a roll call vote. Steve introduced Ray Giles and Dale Scott, consultants. Dale Scott, financial advisor for the district, reviewed bond scenarios. Mr. Scott acknowledged Joe Keeler’s presentation of Gavilan College’s finances at a meeting with representatives of credit rating agencies.

IV. CLOSING ITEMS

1. The next regularly scheduled Board meeting is December 11, 2007, Gavilan College, Student Center, North Lounge.

2. The meeting was adjourned at 8:59 p.m.

*Roll Call Vote

MSC (Motion/Second/Carried)