GAVILAN JOINT COMMUNITY COLLEGE
DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, October 9, 2007
CLOSED SESSION –
Hospira Solutions,
MINUTES
I.
CALL TO ORDER
The
meeting was called to order by Mark Dover at 6:01 p.m.
1. Roll Call
Trustees: Mark Dover, Deb Smith, Elvira Robinson,
Leonard Washington, Kent Child, Laura Perry
2. Recess to closed session
The
Board recessed to closed session at 6:01 p.m.
II.
OPEN SESSION
1.
Call
to Order
The meeting was
called to order by Mark Dover at 7:00 p.m.
2.
Roll
Call
Mark Dover, Deb Smith, Elvira
Robinson, Leonard Washington, Kent Child, Mark Dover
Dr.
Steven M. Kinsella, President
Joe
Keeler, Vice President of Admin. Services
John
Pruitt, Vice President of Student Services
Rosie
Armstrong, Professional Support Staff
Suzanne
Bulle, Recording Secretary
Others in Attendance: Robin Egbert, Amanda
Marshall-Kapp, Jesse I. Sandow,
Susan L.
3.
Pledge
of Allegiance
Trustee Robinson led the pledge of allegiance.
4.
Report
of any action taken in closed session
No action taken in closed session.
5.
Consent
Agenda
MSC (Smith/Washington) unanimously carried to approve the consent
agenda as revised.
6. Approval of Agenda
MSC (Perry/Smith)
unanimously carried to approve the agenda.
7. Comments from the Public - This is a
time for the public to address the Board
Amanda Marshall-Kapp, student, stated that she also works in
the Gavilan College Library, expressed a concern from students about the lack
of time available in the Digital Media open lab, instructor sometimes comes in
late and leaves early. Students would
like the open lab, which now closes at 3:30 p.m., to remain open as the Library,
8.Officers' Reports
(a)
Vice
Presidents
John reported that enrollment for fall is up 11%. A High School Partners Reception and Social
Gathering, hosted by the Gavilan College Educational Foundation, will take
place Oct. 11 at the Clubhouse at Coyote Creek Golf Club for area
superintendents, principals, and counselors of feeder high schools. President Bush signed legislation to increase
Pell awards over the next 4 years. It
will also bring down the interest rate for student loans. The deadline has passed for applications to
be received for the position of student trustee. One student has indicated interest and
elections are scheduled Oct. 16-18.
(b)
College
President
Steve announced that two members of
the Accreditation Team, Bill Scroggins and David Viar will visit
(c)
Academic
Senate
No representative
(d)
Professional Support Staff
Rosie reported that CSEA met on Sept. 12 and
is continuing the effort to raise funds for scholarships. The next meeting is scheduled for Oct. 19.
(e)
Student Representative
Tim
Holliday announced that he chose to resign 3 weeks ago because he was falling
behind in academics. He will continue to
work with students to help lower book prices and with the Digital Media Lab.
(f) Board
Member Comments
Trustee Child announced that former
college instructor; Jon Porter passed away recently and acknowledged his many
years of service at
(g) Board
President
No report
Trustee Smith reported that the Board Facilities Committee
met and reviewed: Measure E Phase 2 & 3, estimated cost of $1.8 million,
using a variety of sources including Measure E funds, discussed overall work
plan over a 12 month period, preserve as much parking as possible, lighting
still remains a priority; during the work planned portable lights will be
used. At the November board meeting a
presentation made to the full Board.
Other campus projects were discussed, review of projects in process,
Trustee
10. Information/Staff Reports
(a) Amendments to Administrative Procedures –
Second Reading
3250
Institutional Planning
4020
Program and Curriculum Development
Steve reported that Administrative Procedures come to
the board as information and are approved by the college president. The two items relate specifically to the Accreditation
Progress Report.
(b) Amendments
to Board Policies – First Reading
2725 Board Member
Compensation
2360 Minutes
2105 Election of Students
Members
3310 Records Retention and
Destruction
3410 Non-discrimination
3540 Sexual and Other
Assaults on Campus
3720 Computer Use
4020 Program and Curriculum
Development
4050 Articulation
4220 Standards of
Scholarship
4225 Course Repetition
5120
5500 Standards of Conduct
5550 Speech: Time, Place and
Manner
5700 Athletics
6600 Capital Construction
6800 Safety
7120 Recruitment and Hiring
7335 Health Examinations
7700 Whistleblower
Protection
Amendments to Administrative
Procedures – First Reading
3300 Public Records
3310 Records Retention and
Destruction
3500 Campus Safety
4300 Field Trips and
Excursions
4255 Disqualification and
Dismissal
4250 Probation
4231 Grade Changes
4225 Course Repetition
4222 Remedial Coursework
5011 Admission of High
School and Other Young Students
5013 Students in the
Military
5120
5500 Standards of Conduct
5550 Speech: Time, Place,
and Manner
5700 Athletics
6340 Bids and Contracts
6550 Disposal of Property
6600 Capital Construction
7212 Part-Time Faculty:
Screening
7346 Employees Called to
Military Duty
7700 Whistleblower
Protection
Most of the changes are a result of government and education code
changes. There will be a change in the board
member compensation Board Policy 2725 and will be presented separately for
approval by the board next month.
(c) Stand-Alone Courses
Steve
reported that due to a change in the education code the Board will be required
to take action on new curriculum and curriculum changes.
III. ACTION
ITEMS
1.
Old Business
(a) Accreditation
Progress Report
Steve reported that upon approval of the report it will
be mailed to the Commission tomorrow. MSC (Robinson/Child) unanimously carried
to approve the accreditation progress report. Fran Lopez thanked constituent
groups for support and input, Jan Chargin for her work on preparing the
document for printing; Kyle Billups for his work on going live with the
document on the web site. Trustee
2.
New Business
(a) Board
Self-Evaluation – Schedule Meetings for Board Evaluation Subcommittee and Board
Goals
Subcommittee members: Deb Smith,
Tom Breen, and Leonard Washington, will meet on Nov. 13, 5:00-6:00 p.m. The evaluation instrument will be sent out to
board members. The President’s Office
will summarize the information and send to the subcommittee members. MSC (Smith/Holliday) unanimously carried to
approve subcommittee and meeting date.
(b) Curriculum
MSC (Robinson/Child) unanimously
carried to approve curriculum.
(c) Memorandum
of Understanding between
MSC (Child/Perry) unanimously carried
to approve memorandum of understanding between
(d) Memorandum
of Understanding between
MSC (Child/Robinson) unanimously
carried to approve memorandum of understanding between
(e) Memorandum
of Understanding between Gilroy Unified School District and Gavilan Joint
Community College District – Use of South Valley Middle School (HSIAC Computer
Technology Center)
MSC (Perry/Smith) unanimously
carried to approve memorandum of understanding between
(f) Citizens’
Oversight Committee Appointment
MSC (Smith/Holliday)
unanimously carried to approve appointment.
(g) Professional
Services Agreement with David J. Powers & Associates, Inc.
MSC (Washington/Smith) unanimously
carried to approve professional services agreement with David J. Powers &
Associates, Inc.
(h) Budget Adjustments
MSC (Perry/Smith) unanimously carried to approve
budget adjustments.
(i)
Annual Financial
and Budget Report, CCFS-311
MSC (Perry/Holliday) unanimously carried to approve
annual financial and budget report, CCFS-311.
(j)
Personnel and
Other General Fund Budget Increases
MSC (Smith/Child) unanimously carried to approve
personnel and other general fund budget increases. Steve reported that it was discovered the
FTES was double counted and as a result a few items will be pulled, however the
budget does not have any growth included for 2007-08. We have $630,000 available in growth that
appears very solid. Steve recommended
that the board approve the item as written until confirmation is received on revenue
for growth. The adjustment will remove
about $120,000. Steve will discuss with
staff before indicating which items will be pulled. Trustee
John stated that this position will help coordinate extra
curricular activities (clubs, help with management of student center, and work
with student government. We are the only
school in the region that does not have this position. The ASB Advisor is currently at 60%.
(k) Golf Course Lease Extension
MSC (Perry/Holliday) unanimously carried to approve
golf course lease extension. Steve
reported that this will extend current lease by one year. Steve recommended approving the extension and
presenting the item for discussion at the board meeting next month to allow the
public to comment.
(l)
Measure E Bond
Financing Team
MSC (Child/Perry) unanimously carried to approve
Measure E bond financing team. Joe
reported that the taxpayers will benefit from the addition of a financial
advisor to the District’s financing team in providing an independent
third-party review of the District’s existing and future agreements with the
District’s bond counsel and underwriter, and in reviewing the interest rate
competitiveness of the upcoming bond sale.
(m) Project Assignment Amendments (PAAs) to BFGC Agreement
for Architectural Services –
MSC (Perry/Robinson) unanimously carried to approve
BFGC project assignment amendments.
(n) Kitchell Project Assignment Amendment (PAA) – Security
and
MSC (Robinson/Smith) to approve Kitchell project
assignment amendment.
(o) Various Capital Project Change Orders
MSC (Smith/Holliday) unanimously carried to approve
various capital project change orders.
IV. CLOSING ITEMS
1.
The
next regularly scheduled Board meeting is November 13, 2007,
2.
The
meeting was adjourned at 7:57p.m.
*Roll Call
Vote
MSC
(Motion/Second/Carried)