GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, October 13, 2009

CLOSED SESSION – 6:30 p.m.    OPEN SESSION – 7:00 p.m.

Morgan Hill Community and Cultural Center

17000 Monterey Road, Morgan Hill

 

MINUTES

 

I.         CALL TO ORDER 6:30 p.m.

      The meeting was called to order by Trustee Smith at 6:30p.m.

1.      Roll Call

Trustees:  Deb Smith, Kent Child, Laura Perry, Elvira Robinson, Mark Dover, Tom Breen, Mike Davenport

 

2.      Recess to closed session

            The Board recessed to closed session at 6:30 p.m.

 

II.       OPEN SESSION 7:00 p.m.

1.      Call to Order

      The meeting was called to order by Trustee Smith at 7:00 p.m.

  1. Oath of Office

Trustee Smith administered the oath of office to the Student Trustee Rico Lopez.

  1. Roll Call

Deb Smith, Kent Child, Laura Perry, Elvira Robinson, Mark Dover, Tom Breen, Mike Davenport, Rico Lopez

 

            Dr. Steven M. Kinsella, Superintendent/President

Dr. Kathleen Rose, Vice President of Instruction

            Joe Keeler, Vice President of Administrative Services

            John Pruitt, Vice President of Student Services

            Dr. John Lawton-Haehl, Academic Senate

            Suzanne Bulle, Recording Secretary

 

Others in Attendance:   Fran Lozano, Johanna Stewart, Hannah Kempis, Ron Hannon, Fran Lopez, Anne Ratto, Rachel Perez, Denise Apuzzo, Hope Jukl, Rey Morales, John Shupe, Charmaine Rosales, Iris Delgado

 

2.      Pledge of Allegiance

            Trustee Dover led the pledge of allegiance.

 

3.      Report of any action taken in closed session

The board took action to accept the resignation of a public employee. MS (Perry/Child) unanimously carried.

 

4.      Consent Agenda

MSC (Perry/Davenport) unanimously carried to approve consent agenda.

 

6.      Approval of Agenda
MSC (Breen/Robinson) unanimously carried to approve agenda.

 

 

  1. Comments from the Public - This is a time for the public to address the Board.

None

 

8.Officers' Reports

(a)   Vice Presidents

Joe reported that due to rain the main campus has taken on some water and the maintenance and custodial crew is working to clear the storm drains.

 

John Pruitt reported that the Annual Health Fair in partnership with Disability Awareness Month was very successful with 45 agencies participating. The H1N1 task force will meet on Oct. 28 11:30 – 1:30.   EOPS will celebrate its 40th anniversary with an Open House on Oct. 28, 11:30 a.m. – 1:30 p.m.

 

Kathleen reported that faculty is reviewing unit plans, writing curriculum, working on SLOs, and grants.  The Child Development Center faculty is working on a $150,000 grant for Para Professional training.  Work is continuing on the accreditation mid term report.

 

(b)   College President

Steve reported that the college received a letter from Chancellor’s Office approving the Letter of Intent, seeking to establish an educational center in the San Benito County area of the Gavilan Community College District.  The Expenditure Reduction Task Force is continuing to meet to reduce expenditures by $600,000.  The plan is to keep the spring semester in tack, however if the college goes over FTES it will need to look at classified salaries; instructional salaries have been reduced by $800,000.  Some federal stimulus dollars ($220,000) may be available.

 

(c)   Academic Senate

Dr. John Lawton-Haehl reported that the Senate has appointed a committee to research the ALC to develop a list of pros and cons.  The Arts Back in the Classroom (ABC) program is in its 4th year in partnership with Gwinn Elementary School in San Martin.  Efforts are being made to add a private school in Morgan Hill and another school in Hollister.  There are four students majoring in Theater Arts at Gavilan College who will be participating in the ABC program.

 

(d)   Professional Support Staff

No representative

 

(e)   Student Representative

Student Trustee Lopez reported that the ASB is organizing events for Halloween and Homecoming (Nov. 7), students are happy to have campus equipped with WiFi.

 

(f)     Board Member Comments

Trustee Child reported that Sherry Bishop Gray, former director of Admissions and Records, passed away recently.  Trustee Child attended a roundtable discussion focusing on the financial crisis in the City of Gilroy and saw former students from Gavilan now employed by the city.  Trustee Child attended the ACCT Conference in San Francisco and participated in a presentation by Steve Kinsella on the process for Board and CEO evaluation. Trustee Breen reported that the Gavilan Airport Advisory Committee will meet Nov. 18, 6:00 p.m. at the Hollister airport.

 

(g)   Board President

Trustee Smith thanked Trustee Child for attending the City of Gilroy Roundtable.

 

(h)   Board Committee Reports

The Facilities Committee minutes are provided in the board packet.

 

  9.   Information/Staff Reports

(a)   Student Presentation of STEM-Funded Summer Internships

Hope Jukl, STEM Project Director, reported that funds from the STEM grant were used to provide tutoring, retool biology labs with new microscopes, models and software, equipped the campus with WiFi, and purchase 150 laptops and 5 mobile carts. Funds were also used to initiate a Summer Internship Program.  Hope thanked Denise Apuzzo and Rey Morales for their assistance in coordinating activities.  Sixteen students were provided the opportunity to participate in research in their area of interest at, among others, Tri County Veterinary Clinic, Con Agra Foods, Goldsmith’s Seeds, Gilroy Visitors Bureau, San Jose State and Cal State East Bay.  At the end of summer student were asked to provide a poster presentation of their experience.  Iris Delgado, a junior at SJSU and Charmaine Rosales, both biology and nursing majors, will be sharing their presentation at a national conference in Dallas, Texas. Rey Morales, biology instructor at Gavilan, arranged for an internship at his alma mater, Cal State East Bay and noted that Gavilan College students were training graduate students the techniques of surgery on a tadpole.

 

(b)   Recognition of Employee of the Month

Fran Lozano introduced Hope Jukl and Trustee Smith presented the award.

 

(c)   October 2009 Educational Opportunity Programs and Services Month, Senate Concurrent Resolution No. 34

Anne Ratto announced that the State Senate has approved a resolution proclaiming October 2009 as Educational Opportunity Programs and Services Month and reported that over one million students have participated in the program over the last 40 years.  The budget for this program was cut by 40%.  Anne emphasized the need for this program to continue support services for students.  An Open House is scheduled for Oct. 28, 11:30 a.m.  – 1:30 p.m. in the EOPS office.

 

(d)   Budget Update

Steve reported that the state has reduced every college’s base enrollment by 3.39%.

Ron Hannon reported that the Expenditure Reduction Task Force has identified about $400,000 in reductions.  Steve acknowledged Ron’s leadership with the task force in working towards the goal of $600,000.  The task force has been actively participating while maintaining professional relationships.

 

III.   ACTION ITEMS

1.      New Business

(a)   Curriculum

MSC (Dover/Perry) unanimously carried to approve curriculum.

 

(b)   Renewal of Term for Citizens’ Oversight Committee Member

MSC (Perry/Child) unanimously carried to approve renewal term for David Boll.

 

(c)   EOPS/Cal/WORKs/CARE Advisory Committee

MSC (Robinson/Davenport) unanimously carried to approve EOPS/Cal/WORKs/CARE Advisory Committee.

 

(d)   Child Development Center Parent Handbooks, Subsidized Preschool and Community Infant and Preschool Programs

MSC (Perry/Davenport) unanimously carried to approve Child Development Center Parent Handbooks, Subsidized Preschool and Community Infant and Preschool programs.

 

(e)   Board Self-Evaluation – Schedule Meetings for Board Evaluation Subcommittee and Board Goals

MSC (Child/Dover) unanimously carried to approve subcommittee (Kent Child/Deb Smith/Laura Perry).  Subcommittee will schedule meeting dates.

 

(f)     Quarterly Financial Status Report, CCFS-311Q, June 30, 2009

MSC (Breen/Perry) unanimously carried to approve Quarterly Financial Status Report, CCFS-311Q.

 

(g)   Annual Financial and Budget Report, CCFS-311

MSC (Perry/Dover) unanimously carried to approve Annual Financial and Budget Report, CCFS-311.

 

(h)   Budget Adjustments

MSC (Perry/Davenport) unanimously carried to approve budge adjustments.

 

(i)      Monthly Financial Report

Provided for information only, no action taken

 

(j)      Amendment and Extension to Lease with City of Morgan Hill

MSC (Child/Davenport) unanimously carried to approve Amendment and Extension to Lease with City of Morgan Hill.

 

(k)    Investment Allocation Method Recommendation

MSC (Breen/Davenport) unanimously carried to approve the Retirement Board recommendation for the District to stay in the balanced investment allocation method.

 

(l)      Revision to Technology Master Plan

MSC (Perry/Dover) unanimously carried to approve revision to Technology Master Plan.

 

(m) Notice of Withdrawal from the Schools Excess Liability Fund (SELF) Joint Powers Authority (JPA), Resolution No. 913

MSC (Child/Robinson) unanimously carried to approve Notice of Withdrawal from the Schools Excess Liability Fund (SELF) Joint Powers Authority (JPA), Resolution No. 913 on a roll call vote.

 

(n)   Measure E Budget Adjustments and Reallocation of Funds

MSC (Perry/Child) unanimously carried to approve Measure E Budget Adjustments and Reallocation of Funds.

(o)   Notice of Completion for Relocatable Classroom Conversion Project

MSC (Breen/Child) unanimously carried to approve Notice of Completion for Relocatable Classroom Conversion Project.

 

(p)   BFGC Architects Planners, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAA)

MSC (Child/Dover) motion carried to approve BFGC Architects Planners, Inc. (BFGC) Amendment to Various Project Assignment Amendments (PAA) 6 ayes, 1 no (Davenport).

 

(q)   Kitchell Project Assignment Amendment (PAA)

MSC (Dover/Perry) unanimously carried to approve Kitchell Project Assignment Amendment (PAA).

 

IV.  CLOSING ITEMS

1.      The next regularly scheduled Board meeting is November 10, 2009, 7:00 p.m. at Gavilan College.

 

2.      Adjournment at 7:52 p.m.