Board Facilities Development and Utilization Subcommittee Minutes
January 22, 2008
|Committee Members:||Tom Breen, Mark Dover, Deb Smith, and Andrew Williams (Student Trustee)|
|Committee Resources:||Nancy Bailey, Joe Keeler, and Steve Kinsella|
|Others Present:||Nancy Bailey, Casey Michaelis (Kitchell), Sara Suddes, Robert Tanaka (Tanaka Design Group), and Bill Wagner|
|1)||Call Meeting to Order:||Trustee Tom Breen called the meeting to order at 4:00 p.m.|
|2)||Approve Minutes:||Minutes from the October 10 meeting were approved unanimously. MS (Smith/Dover)|
|3)||Comments from the Public:||No comments from the public.|
|4)||Tentative 2008 Schedule of Activities|
Joe Keeler referenced "Construction Update #18" which provides a timeline of campus renovation projects through December 2008. The monthly updates are emailed to all staff and posted on the Gavilan webpage. Joe also referenced the "Gavilan College, Tentative 2008 Schedule" identifies the tasks pertaining to campus moves that will occur throughout the summer and into the fall 2008 . This schedule is tentative and is used internally for planning.
|5)||Review Measure E Phase II Site Improvements Project:|
5.1. Project Scope
Dean Tatsuno, BFGC Architecture, provided a drawing, illustrating the Phases of the Site Improvement Project. The first phase is complete. He identified the areas in Phase II that would receive parking lot site improvements, paving, lighting and increased parking spaces. Some areas will have increased lighting only. Bob Tanaka, Tanaka Design, reviewed the work to be completed in Phase II. Trustee Dover asked about liability for damages to cars parked in designated spaces by the baseball field. Bob Tanaka recommended posting signs that indicate you park at your own risk. Dean Tatsuno recommended the District seek legal counsel on that concern.
5.2. Project Phasing
Casey Michaelis talked about the timing of the project which involved submitting the plans to the DSA in two weeks, tentatively bidding out the project in April, and submitting a recommendation to the Board of Trustees at their May meeting. The project would commence during the summer months.
5.3. Project Budget
Casey Michaelis reviewed the "Budget Summary: Phase 2 Site Improvement Projects - Gavilan College; Revised January 16, 2008". The hard construction costs for Phase II are estimated at $2,065,000. The costs may increase if the work has to be completed in phases to accommodate access to the golf course. Because of the extensive work being completed around the ball fields and Lot H that area will not have available parking all summer. Ron Hannon and Bill Wagner have been consulted in the planning for this. Casey will also contact Terry Newman. The full impact will be evaluated by May.
5.4. Committee Recommendation
Phase II Site Improvement Project was approved by the Board of Trustees at their November 13, 2007 meeting. The members of the Facilities Development and Utilization Committee agreed by consensus to continue with Phase II as outlined.
|6)||Student Trustee Request - ADA compliant ramp north of Student Center:|
6.1. Project Scope (options)
Bob Tanaka and Dean Tatsuno reviewed four (4) options that address a concern brought by Student Trustee Williams regarding accessibility from the north end of the Student Center to Sycamore Lane and the Library. All options were discussed.
6.2. Project Costs (options)
Casey provided estimated costs for each option. Steve Kinsella noted that several of the options may be needed to upgrade accessibility from the Student Center to the Library with a minimum cost of $700,000. He recommended that this project be included in the buildings renovation plans for the Student center and the Library.
|7)||Status of Other Campus Measure E Projects:|
7.1. Humanities/Art/Music Renovation Project
Casey reported that the move into interim housing has been discussed with the user group.
7.2. Maintenance and Security Renovation Project
The project will begin this summer after the Police Academy has moved into the completed Occupational Education building. The Police Academy portables will serve as interim housing for the maintenance and security staff.
7.3. Building Design Issue: Gutters and Eaves
Casey reported that the existing gutter building design encourages water build up and dry rot damage. This damage exists on the west side of the Life Science building and will probably be found on other buildings as the renovations continue. Casey provided drawings illustrating both the current gutter design and a proposed change. The proposed change would affect the appearance of the building. The current wood awning would be eliminated. The change in the gutter placement is not included in the budgets and would total $250,000.
7.4. Committee Recommendation:
The Facilities Development and Utilization Committee agreed by consensus to make changes to the gutter building design and incorporate them into the upcoming building renovation plans as needed.
|8)||Status of Overall Measure E Program|
8.1. Coyote Valley
Steve Kinsella reported on the status of the Coyote Valley property and the proposed center. Estimates for infrastructure and drainage are high and the remaining funds would allow for only 4800 sq feet instructional space. This would not be enough space for a useable facility. Steve recommended that we continue to close on the property and pay all remaining fees and expenses. Trustee Breen noted that development in that area had slowed down. Trustee Dover asked if there would be any ongoing costs. Steve responded that we would have liability insurance and property maintenance.
8.2. San Benito County
The San Benito property should close by year end. Trustee Dover noted that we have accomplished what was intended in the bond and that was to acquire the property in both Coyote Valley and San Benito. Trustee Smith said it was good to reflect back to our original goals.
|9)||Five Year Construction Plan Update/Load Capacity Ratios|
Joe reported that load cap ratios are important to retaining state funding and a meeting is scheduled on January 30 to plan how to maximize that effort.
|10)||Other Campus Projects|
Scoreboard: Casey reported that the scoreboard is up. Once the power is completed, it will be tested. Trustee Dover said the softball complex looks great and is one of the nicer ones in the conference.
|11)||Next Meeting Date|
The next meeting will be arranged as needed
|12)||Adjourned||12. Meeting adjourned at 5:20 p.m. MS (Breen/Smith)|
Please help keep Gavilan College a litter-free campus and preserve its park-like setting.