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Board Budget Subcommittee Minutes

March 3, 2010

  Committee Members: Tom Breen, (representing Mark Dover), Mike Davenport and Elvira Robinson
  Committee Resources: Steve Kinsella and Joseph Keeler

1) Call Meeting to Order: The meeting was called to order at 4:00 p.m.
2) Approve Minutes: The minutes from December 2, 2009 were approved unanimously; MS (Robinson/Breen).
3) Comments from the Public: No comments from the public.

4) Recommendation from College Budget Committee on Responses for Independent Audit Services
  The Committee reviewed a matrix and other information related to the Request for Proposal for independent audit services. As noted, the College Budget Committee recommended three of the six proposals. The Board Budget Committee reviewed all six proposals. There was general discussion about what auditors do, how long Vavrinek, Trine, and Day, Inc. has been with the District, and price. The Committee will recommend to the full Board of Trustees the company Perry-Smith LLP. A motion to approve this recommendation was unanimous. MS (Robinson/Breen)
5) Other

Steve reviewed the current status of the FY 09/10 and FY 10/11 State budget and how that information is being used in developing the Districts FY 10/11 tentative budget. For example, Steve indicated that the amount of revenue for the tentative budget will be based on the base revenue from FY 09/10. At this time, we are unsure of growth funding, if any, coming from the State. Tom asked about the summer program and Steve noted that although we are still anticipating having a summer program, the number of classes offered is still being discussed. Tom also asked about the Legislative Analyst Office, LAO, making a recommendation to increase per unit cost to $40. Steve indicated that he thought that might be a little high but there may be some increase. Even if there is an increase, it is still unclear how the money will be used. Steve noted that this year, the District is already over the FTES cap. If we added additional classes for next year, we would be increasing our costs with no corresponding increase in revenue. At this point, we do not plan to increase the total number of class sections.

Elvira asked about the recruitment of the Director of HR position. Joe indicated the position closes on or around March 17 and is hoping to get a qualified pool especially given the economy. Mike asked about District cash flow needs. Joe indicated that in January the Board approved the District applying for a TRANS as an option for the District to exercise. In addition, at the March Board meeting, the District will ask the Board to approve an agreement with the Santa Clara Treasurer Office to borrow money, as needed, as an additional option. There was further discussion about various District programs that operate at a deficit. Steve provided options to decrease the deficits over the next few years.

6) Next Meeting Date
  No meeting date set.
7) Adjourned Meeting adjourned at 4:40 p.m.

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Last modified: May 26, 2011
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