Frequently Asked Questions
Q. Should I submit an official or unofficial transcript?
A. Include an Official Transcript (in a sealed envelope) if you plan to attend Gavilan for two quarters or more. You may submit an Unofficial Transcript if you plan to attend Gavilan for only one quarter. The unofficial transcript rule usually applies for students who are attending another college but wish to take a course at Gavilan during a quarter.
Q. Do I have to come in person, or can someone else clear my prerequisite?
A. Someone else can drop off your paperwork in the Admissions and Records window.
Q. How long does it take to clear a prerequisite?
A. If all the required paperwork is completed, it may take up to a week, usually 1-3 days. Also the closer the request is made to the start of the new quarter, the longer the process takes. Do you need to expedite the process? During registration cycles ONLY (December & January or May - August), bring your COMPLETED prerequisite verification form and supporting documents directly to the walk-in counselor. Wait times vary.
Q. My course has an advisory but not a prerequisite. Do I still need to submit a clearance request form?
A. Advisories are courses which are recommended for success but not required to try to enroll. Consequently, you do not need to submit a Prerequisite Clearance Request form or transcript if a course only has an advisory.
Q. I am currently enrolled in the prerequisite course at another college and I will not get the grade until after my registration date. What can I do?
A. Submit your documents as soon as the grade is posted on your unofficial transcript. You cannot clear a prerequisite without a final grade of C or higher.